But before you move on too quickly, there is one more opportunity sitting right in front of you: Ask your students what they learned. And record their answers!

Right now, camp is fresh in their minds. They still remember the nervous feeling before stepping off the zipline. They're still laughing about what happened in the cabin. They remember the worship song that hit differently on Wednesday night. They can still tell you what their counselor said or what they prayed about at the altar. Those memories are powerful and they can also become some of your best material for promoting camp next year. At your first youth service or gathering after camp, pull out a phone and ask each student to finish one simple sentence: “Church camp is where I learned...”

Don't worry about perfectly scripted answers. In fact, the unscripted ones may be better.

• One student might say, “Church camp is where I learned how to shoot a bow.”
• Another might say, “Church camp is where I learned that I can make friends.”
• And another may say, “Church camp is where I learned how to really pray.”

Together, those little clips tell the story of camp better than almost any promotional graphic can!

You can also ask a few additional questions:

• What was your favorite part of camp?
• What is your favorite memory from the week?
• What did God teach you at camp?
• What would you tell someone who has never been to camp?
• Why do you want to come back next year?

For students who experienced something significant spiritually, consider recording longer testimonies as well. Give them the opportunity to share what God did in their lives in their own words. Then save it all. When registration opens next year, you won't have to try to recreate the excitement of camp months after the fact. You'll already have photos, videos, quotes and testimonies captured when that excitement was genuine and fresh.

A 15-second video can become a social media post. A student's quote can become a registration graphic. Several “Church camp is where I learned…” clips can become a promotional video. A testimony can be shared with parents, your congregation or potential campers. And there is another benefit: students become the ones inviting other students to camp.

Instead of adults simply telling them, “Camp will be good for you,” prospective campers get to hear someone their own age say, “This is what camp meant to me.” That is a powerful invitation.

So while you're celebrating another incredible summer and everything your students experienced, take a few minutes to capture it while it's fresh. Ask the questions. Record the stories. Save the memories. Because next year, when another student is deciding whether to sign up, the best person to tell them why camp matters may be the student who just came home from it.

Check out a previous blog about the sentence "Church Camp is Where I Learned ______". Church camp is what so many students call the highlight of their summer, and somewhere in the middle of all the fun, students also learn!

Church camp is what so many students call the highlight of their summer. It’s that one week away from home that is still the hub of conversation when school starts again. From flying off the blob into the lake to worship services, late-night conversations and pizza parties, there is an endless stream of fun. But somewhere in the middle of all that fun, something else happens: kids learn.

They learn new skills. They learn about themselves and each other. They learn to step outside their comfort zones. And, most importantly, they learn more about God and what it means to follow Him. Ask a group of students to finish the sentence, “Church camp is where I learned…” and you may be surprised by just how many different answers you hear.

“…how to canoe.” “…how to shoot a bow and arrow.” “…how to paint.” “…how to play gaga ball.”

Camp gives kids opportunities to learn skills and try experiences that can be hard to find anywhere else.

A camper may arrive having never held a bow, climbed a tower or paddled a canoe. By the end of the week, they may have discovered something they love or something they never knew they were good at. Climbing towers, zip lines, waterfront activities and countless camp specific games give students the chance to try something new in an encouraging environment. And where else can you learn the perfect chocolate-to-marshmallow ratio for a s’more?

Trying new things is about more than filling the schedule with fun. Every new experience is also an opportunity for students to learn something about themselves: I can do hard things. I can be brave. I can try again. I can do something I was afraid to do.

“…how to lead.” “…how to listen.” “…how to make friends.” “…about teamwork.”

Some of the most important things learned at camp aren't necessarily printed on the schedule.

Leadership, communication and teamwork can be intentionally developed through team-building activities, but those skills continue to grow throughout the entire week. Campers learn to live alongside other people. They learn to compromise, respect someone else's space, keep track of their belongings and work through disagreements. They meet people they may never have approached at school. They learn when to lead and when to listen.

For many campers, a week at camp is also one of their first experiences away from Mom and Dad. In a safe and supportive environment, they get the opportunity to become a little more independent and a little more confident in themselves.

Those lessons may not come with certificates at the end of the week, but they often go home with campers just the same.

“…about God.” “…how to pray.” “…to live by faith.” “…to read the Bible.” “…to trust God.”

Most importantly, camp is a place where students learn about God.

Worship services, Bible studies, cabin devotions, conversations with leaders and even quiet moments throughout the week all work together to help students understand what it means to live a Christian life. For some, camp becomes the place where they make a decision to follow Christ. For others, it may be where they are baptized, feel a call to ministry or experience God in a new way.

But not every life changing camp moment happens at the altar. Sometimes a student simply learns how to pray on their own. They open their Bible because they want to read it. They ask a question they've been afraid to ask. They discover Christian friendships. They realize that their relationship with God belongs to them not just their parents, pastor or youth leader.

And that may be one of the greatest things students take home from camp: a faith that is becoming their own.

This can also be a great opportunity for marketing materials! Pull out a phone and record your students' answers. Together, those little clips tell the story of camp better than almost any promotional graphic can! Read more details in the follow up blog here: Capture It While It's Fresh

Remember that these people are doing this because they want to, not because they have to. That being said, the best way to keep them coming back is by ensuring they like the environment they are working in. Volunteer Appreciation! Nothing spoils a job, or any form of work, like doing something you don’t like around people you don’t like. Make sure EVERYONE feels appreciated and is given the freedom to work as they can. While volunteers need direction and training as much as any other staff, they also have more freedom to do as they please. Work with them to find a role they would best be suited for. Likewise, if you know two volunteers don’t work well together, then separate them. This may sound childish, but it is important to keep everyone happy, and that includes who they are around all day. Get to know how they are doing in their role as the event progresses. Flexibility is important, as some may need to jump from task to task.

Once you have set a good working environment, it is time to follow up with appreciation. Letting people know how important their work is, gives them that warm, tingly feeling that only comes from serving others. This is the key ingredient in volunteer retainment. For example at Lake Williamson (Illinois), we operate our team development program under the mission of Galatians 5:13 and work to “serve one another in love.”

Here’s a couple of things you could do to show your volunteers some love:

Hold an appreciation banquet.

This could be done at the church or a restaurant. Just don’t make the volunteers serve the food.

Include a slideshow.

Putting in a little extra effort to compile pictures of all the great work the volunteers have done will go a long way. And it can remind them of the good times they had, with a sprinkle of inspiration to come back and do it all again.

Volunteer T-shirt.

Most events have T-shirts they give to guests, but why not make one specifically for your volunteers? It’s the perfect gift.

“Thank you” cards.

After the event is over, a kindly-worded card helps volunteers to know that you haven’t already forgotten about them and all the help they provided. Plus, sending a card provides an avenue to invite them back in the future.

The volunteer challenge isn’t just about recruiting that perfect team but getting them to come back next year.

1 Peter 4:10 “Each one should use whatever gift he has received to serve others, faithfully administering God’s grace in its various forms.”

“My whole summer is busy.”

The classic go-to excuse: “I’m busy.” Swimming lessons, ball games, vacations… you name it. Everyone’s summer schedule is packed, but that doesn’t mean they should dismiss an off-site retreat. Remind hesitant friends that a retreat can be life-changing, and all those extracurriculars will still be waiting when they return. Minor plans are flexible. That said, never pressure someone who truly has a major conflict; discernment and kindness go a long way.

“I can’t afford it.”

Finances are a real consideration. But many people brush off the idea of attending without truly understanding the cost or what’s included. Encourage them to ask questions or speak with your event planner or pastor so they can see the full picture. In some cases, the cost truly may be prohibitive. When that happens, consider offering financial help or checking whether the retreat venue provides per-person discounts for large groups. Sometimes, the more attendees, the lower the cost which is a win-win! Ultimately, the short-term investment of a retreat often leads to long-term spiritual growth.

Here's some fundraising ideas for your youth group and church!

“I’m afraid others will judge me.”

Some first-time attendees worry they’ll be judged. A common misconception is that retreats are only for those who are struggling. While many people do attend to reconnect with God or seek guidance, that is far from the only reason. Encourage hesitant individuals to set those fears aside and share the genuine benefits you’ve personally experienced. Others may be facing real struggles but feel uncomfortable being open about them. Assure them that everyone faces hardships, and seeking support, from God and from community, is not a weakness. No one will judge them for wanting help.

“My relationship with God is good. Why do I have to attend?”

If someone says their walk with God is strong... wonderful! But even then, a retreat can be meaningful. They can encourage others who are feeling disconnected, help with activities, pray for those who need support, or even share the gospel with those who don’t yet know Him. Their presence may be the encouragement someone else desperately needs.

In the end, people have many reasons for hesitating to attend their first retreat. The best thing we can do is listen, understand their concerns, and gently encourage them to come along. And who knows? Those same hesitant members may be the ones who thank you most after experiencing the retreat for themselves.

A great tool for gathering feedback from your events is a survey. Survey success can be measured by the volume of the surveys you receive back and the accuracy of the answers. Keep in mind these tips to increase both accuracy and volume!

Length

If the survey is too long, even the most diligent person may get frustrated. Keep it to an average of 5 minutes or about 10 questions.  Although it may seem appealing to cram in as many questions as possible, respondents may simply neglect to provide feedback altogether if the survey is too long to respond to.

Difficulty

Clear and concise questions that are easy to understand will result in more accurate responses. If your survey is ambiguous or difficult to process, guests may glaze over the questions without giving it much thought, which will result in less accurate feedback.

Anonymity

Anonymity is essential. Survey responders will feel free to be more open and honest about their experiences if responses are made anonymous.

Timing

Sending the post-event survey promptly ensures guests can share their thoughts while the experience is still fresh. The sooner you reach out, the more accurate and meaningful their feedback will be, capturing both the highlights and the areas that may need improvement.

A survey is a great method for gathering feedback from your group and can be an asset as you prepare for future events. Whether you are trying something new or continuing with activities that have flourished in the past, proper feedback from your attendees will put you in a much better position for a successful event moving forward!

Remember! It's also important to evaluate the spiritual impact and growth that came from your camp/retreat. Check out some survey ideas here! 

1. Finding Joy in Jesus

Discover JOY in the small, daily moments of life through this uplifting theme.

Scripture: "The joy of the Lord is your strength." – Nehemiah 8:10

Decor Ideas: For table decorations, use vases of fresh flowers. Opt for blue and green bright-colored tablecloths for a happy setting. Add smiley faces and sun accents to your decor to build upon the theme.

For extra pizazz, create a "Joy Wall." Keeping your decor theme in mind, create a fun backdrop. Place a basket of sticky notes and markers nearby. When guests arrive, ask them to write what brings them joy on a sticky note and stick it on the wall. Make the Joy Wall dual-purpose and use it as a photo backdrop. Include a fun sign for guests to hold during photos to commemorate the retreat!

Icebreaker: Write scriptures about God's promises on slips of paper and place them in balloons. Each Woman gets one balloon tied to her ankle. The goal? Protect your balloon while trying to pop others'. At the end, read the verses out loud and discuss what joy in Jesus means today. The moral? Protect your joy at all costs, and don't let someone pop it!

2. Back-to-School Women's Retreat (Great for Teachers!)

Celebrate the end of summer and prepare spiritually for a new school year. This theme is excellent for women's groups that have a lot of educators but can also be a general theme with a community give-back feature.

Scripture: "Start children off on the way they should go, and even when they are old, they will not turn from it." – Proverbs 22:6

Decor Ideas: Think pencil bouquets, chalkboards with inspiring quotes, name tags on desks, and apples or mini notebooks as take-home treats.

Icebreaker: Go around the room and have each attendee share a funny "teacher hack" or classroom trick that made life easier for them. You'll get a few laughs—and maybe a few lesson plan ideas, too.

3. Wonder Women of the Bible

Draw strength and inspiration from women of faith like Esther, Deborah, and Ruth. Channel your inner Women Woman and praise God for your womanly talents.

Scripture: "She is clothed with strength and dignity; she can laugh at the days to come." – Proverbs 31:25

Decor Ideas: Combine comic book flair with biblical elegance. Use superhero capes alongside scrolls, candles, or ancient-style props. Highlight "power words" like courage, wisdom, and faith throughout your decor.

Icebreaker: Play Bible "Guess Who?" Create cards with clues about women like Esther, Ruth, or Deborah. Split into teams and see who can guess the most correctly. Up the ante, and make it charades!

4. A Regal Women's Retreat

Tap into your elegance with the regal theme that celebrates women's identity and purpose as daughters of The King!

Scripture: "You are a chosen people, a royal priesthood, a holy nation..." – 1 Peter 2:9

Decor Ideas: Set the scene with purple and gold, faux velvet table runners, crown centerpieces, and candles. Add mirrors with affirmations like "Daughter of the King" or "Worthy and Loved."

Icebreaker: Ask women to come dressed like royalty—tiaras and all. Then play a round of Princess Mad Libs.

5. Mothers & Daughters Retreat (Perfect for May)

Celebrate connection across generations with meaningful and playful bonding.

Scripture: "Her children rise up and call her blessed." – Proverbs 31:28

Decor Ideas: Use soft florals, framed photos of famous mother-daughter duos, and heart-themed crafts. Set up a "memory lane" photo wall with snapshots of attendees through the years.

Icebreakers:
• Twinning Contest: Moms and daughters dress alike. Best pair wins a prize.
• In Her Shoes Relay: Daughters run to put on their moms' shoes and race back. Then switch. It's silly and symbolic—and always a crowd-pleaser.

6. Pioneer Women Throwback

Honor the grit and grace of women from generations past.

Scripture: "She sets about her work vigorously; her arms are strong for her tasks." – Proverbs 31:17

Decor Ideas: Decorate with burlap runners, mason jars with wildflowers, old-fashioned tools, and handwritten signs. A washtub filled with goodies or snacks gives it an authentic touch.

Icebreaker: Split into teams and give each group old-fashioned items (think: washboards, rolling pins, clothespins). Their challenge? Build the tallest freestanding tower. It's all about teamwork, creativity, and appreciating how far we've come.

Whether you're hosting a retreat for spiritual renewal, life skills, or just to celebrate sisterhood, these themes and ice breakers will help you create a memorable experience for women in 2026 and beyond.

Advent season begins this Sunday, a time when Christians reflect on the anticipation and arrival of Christ’s birth. Traditionally churches honor this season by lighting Advent candles representing hope, peace, love, and joy on each of the four Sundays leading up to Christmas. The fifth candle, representing Christ, is lit on Christmas Eve.

Over the last few years Advent calendars have become a popular way to count down the 24 days till Christmas. The calendars contain items revealed behind a door or small box. These items can range from sweets and toys to candles and other surprises. It’s a fun tradition that brings joy and anticipation into the season!

But Christmas is ultimately a season of giving so we’re taking a different approach this year. We’re inviting you to join the Christian Retreats Network team in a “Reverse Advent Calendar.” Instead of receiving a gift each day, we’ll add item(s) to a donation box every day for 24 days. The completed box will be delivered to our local food pantry to bless families in need.

Follow along with our progress on Facebook, and we encourage you to join in by filling your own box and donating it locally. Together, we can help make this season meaningful for others.

Not a New Idea!

In 2020 we had the Christian Retreats Network team, consisting of the sales and marketing departments, come together to participate in a reverse advent activity. I should clarify- they all volunteered to help! Once I explained the concept and asked if anyone wanted to participate everyone jumped at the opportunity; so much so that we ended up with way more than 24 items in our donation box!

Team members commented on their excitement to go shopping for the reverse advent items and most even brought in additional items they felt could be beneficial. In one case, while a team member was shopping, a conversation about the reverse advent project got started with a stranger in the grocery store aisle. The stranger was so moved they purchased items and gave them to the team member to contribute too!

The project also brought awareness to our local outreach programs. It’s not that our team members didn’t know of their existence but more ‘out of sight, out mind’ for many. One team member involved her kids while shopping which led to a great teaching moment to show them at a young age how to show compassion and generosity. The holiday season is portrayed as a time of love and giving but sometimes people just aren’t aware of the outlets they can give to. Creating this opportunity at our workplace allowed several people to give quite generously that may not have normally simply because they weren’t sure how to.

The reverse advent tradition has continued for many of our team members since then. They’ve either collected the donations at the workplace or created the opportunity at home with their family.

You can read the full interview we did in the Illinois Country Living magazine here.

Lesson – The first place to start with any retreat or event is what you are going to talk about. You must define why you are having it and what you want guests to leave with. This theme is pretty self-explanatory as to what the purpose is. As Christians, we love Jesus, but everyone is on their own level of love in their spiritual journey. By the end of this retreat, guests will have a deeper love for the Lord and leave with the desire to spread that love amongst others. “We love because he first loved us.” 1 John 4:19. Use this and other similar scriptures to discuss His love for us.

Icebreaker – Kicking off your event the right way is important for overall success. More than likely, everyone will already have a love for Jesus. Start by having each guest say what they love most about Him. Some people may be uncomfortable sharing in a large group. An alternative would be to have everyone write it down instead. Have them do so on leaf-shaped papers and pin to a tree on a bulletin board or dry erase board. Leave this up so that guests can see what others have written. At the end of the event, depending on how many guests you have, take all (or some) of the leaves down and read them to the group. Ask if anyone thought of more since the start. Another idea, if you have a group that is willing to share, is to ask everyone when they fell in love with Jesus. When and how did they get started on their walk with Christ?

Music – One of my favorite ways to worship is through music. It’s always better when the song selection reinforces what the lessons are teaching; making "Falling In Love With Jesus" by Jonathan Butler just perfect!

Food – The tastes and aroma of fall food is enough to make any mouth water. There is so much potential for fall treats. Below are a few specifically for this theme, however, you can also check out our blog Tricks or Treats? for more ideas.

• Leaf and Heart shaped sugar cookies with fall colored icing
• Rice Krispie Treat Leaves
• Hershey's Kiss Acorns
• Fallen Leaves Cookie
• Apple Cider
• Hot Chocolate

Activity – I already mentioned all the craft potential the season has to offer. This can be a great way to incorporate a little activity into the lesson and give a reminder of the experience after the event is over. If your group isn’t the crafty type, try a fall recipe exchange. Or, to really nail down that theme, do a “fall in love with others” outreach. Volunteer as a group or make baskets for families in need.

Craft ideas include:

• Why I love Jesus pumpkins. Using strips of orange paper (4), write reasons you love Jesus. Make them into rounds and connect in the center, crisscrossing the strips. The result should look like a pumpkin. Feel free to add a stem on top. This can also be done with what you are thankful for.
• Leaf garland. Using an assortment of fake leaves from the craft store, simply sew them together in a line or string them through twine. If you would prefer to write on them like the above example, try paper ones in different fall colors.

Decorations – As the leaves fall from the trees, we must also fall in love with Jesus. Make sure to incorporate leaves in your decorations. Scatter them around centerpieces on the tables. Make leaf garland to hang up. For centerpieces, use hay bales, cornstalks, Indian corn, pumpkins, gourds and mums. Centerpieces also make great prizes to give away at the event. If bulletin boards are available, make a tree with leaves falling that says “Fall in love with Jesus” or a fire that says “Jesus is enough s’more me.”

We would love to hear about your fall retreat ideas. Share with us on Facebook and Pinterest.

In all seriousness, planning an event involves a countless stream of decisions, but one of the most important decisions (and sometimes most overlooked) is choosing the right seating arrangement. How you choose to arrange chairs and tables impacts guest interaction, visibility, and the overall flow of your event.

So, how do you decide which seating style is best for your needs? We've created a graphic and a how-to-guide to help you make the best choice!

But first, ask yourself the following:

• How many guests are you expecting? The number of attendees will determine how much space you need and which layouts are attainable for your event.
• What is the total number of tables and styles available to you? Some venues provide limited tables, which may, unfortunately, affect your options.
• What is the total number of chairs that can comfortably fit at each table? Overcrowding can make guests uncomfortable, while underutilizing space may make guests feel disconnected from one another.
• What are the ages of your guests? Take into consideration the physical abilities and mobility of your guests. Older guests may require more space and aisles than a younger crowd.
• Lastly, what is your focus? Consider whether your event focuses on a speaker, a presentation, a group discussion, dining, or another activity, and take that into account when deciding on a style.

Now, let's explore the most popular seating arrangements and when to use them.

Chair-Only Arrangements

Chair-only styles are best for when the focus of the event is on a speaker, stage, or presentation. While snacks and beverages are still appropriate for chair-only styles, you'll want to opt for drinks with lids, small plates, and finger foods.

Rows of Chairs with a Center Aisle

• Best for medium-sized groups.

• Provides a clear view of the focal point of the event.

• Supplies guests with an easy walking path without spacing the group out too much

Rows of Chairs with a Center Section

• Best for large groups where two aisles offer ease of entry and exit from rows.

• More suitable for groups with guests who have limited mobility or need to use the restroom frequently.

• Allows for more seating while still keeping the audience focused on a single point

Rows of Chairs in Theatre Style

• Best for large groups where visibility of the focal point is a top priority!

• Used most often for stage performances, lectures, and large-scale presentations.

• Maximizes space capacity while keeping the line of sight clear and even from across the room.

Chairs Only in a U-shape

• Best for small, intimate gatherings.

• Appropriate for panel discussions, leadership meetings, or interactive presentations.

• Highlights the event's focal point while also encouraging whole-group conversation.

Chairs Only in a Circle

• Best for intimate, discussion-based events.

• Most often used for small group meetings, support groups, and brainstorming sessions where open dialogue is highly valued.

• Promotes equal participation because everyone can see everyone.

Tables and Chairs Arrangements

Table and Chair combos are best suited for when guests need space for activities such as writing or dining.

Tables and Chairs in Classroom Style

• Best for medium to large groups.

• Ideal for workshops, training sessions, and other events where the primary focus is on transferring information from the focal point to the group.

• Provides guests with a workspace for notetaking, snacking, etc., while maintaining focus on a main speaker or screen.

Tables and Chairs in Conference Style

• Best for large groups where conversation is key!

• Commonly used for board meetings, executive discussions, and large-scale brainstorming sessions.

• Encourages interaction across the table because everyone can see everyone else.

Tables and Chairs in Rounds

• Best for large groups where social interaction is valued

• Most often used for events where the meal is the main focal point.

• Promotes fellowship and intimate conversation.

Tables and Chairs in a U-Shape

• Best for small to medium-sized groups

• An excellent choice for workshops, training sessions, and small conferences of 30 or fewer guests

• Balances a clear focal point while maintaining opportunities for discussion because everyone can see everyone else.

Tables and Chairs in Banquet Style

• Best for large groups focused on eating or activities

• Often used for fundraisers and award ceremonies.

• Encourages mingling but minimizes deep conversation because guests can typically only talk to the people beside them or directly across from them.

Selecting the right seating style is more than just arranging tables and chairs—it's about crafting an environment that enhances the purpose of your event! Whether aiming for engagement, efficiency, or elegance, choosing the appropriate layout ensures a smoother and more enjoyable experience for everyone involved.

Now that you know your options, what seating style will you choose for your next ministry event?

Sound familiar?

With over 5.5 billion Internet users worldwide and over 5.2 billion active on social media (Statista, 2025), the Internet is more than a convenience. It's a global mission field! Digital spaces offer remarkable opportunities for churches to share the Gospel, engage church seekers, and strengthen the Christian community.

Jesus commanded us in Matthew 28:19–20 to "go and make disciples of all nations..." And in this digital age, that includes going online.

If you've just started thinking about a marketing plan, this guide will walk you through the basic steps on how to build a marketing strategy that supports your mission and expands your reach!

Let's get into it!

Step 1: Understand Why Online Ministry Marketing Matters

Whether it's someone searching for hope, a family looking for a home church, or a teen scrolling on their phone, most people will encounter your ministry online before they ever set foot inside your brick-and-mortar church.

That's why a strong digital presence is no longer optional. It's essential.

Digital marketing isn't just about making funny TikToks or posting photos of your lunch. It's about creating opportunities for connection.

Step 2: Hire or Appoint a Church Marketing Manager

As mentioned above, the internet is often the first place people turn to when they're curious about faith. Hiring or appointing a church marketer can help you reach the unchurched by:

• Keeping your website and social media updated with service times, group info, and contact details
• Streaming your sermons to reach people who are hesitant to visit in person
• Creating a welcoming digital presence for church seekers to explore
• Handling all the other marketing tasks that we detail below

It's common for someone to "follow" a church online for months (even years) before visiting in person. Don't miss that window of influence by not having anything for them to follow.

Step 3: Identify your mission, target audience, and goal(s)

"We want more people to attend our events" is not a comprehensive mission statement. Identifying your mission, target audience, and goal(s) takes time and critical thinking.

A good place to start is by asking yourself and your team these three questions:

1. Mission: What are we trying to communicate the value of?
2. Audience: Who are we trying to communicate with?
3. Goal: What do we want them to do?

It's common for someone to "follow" a church online for months, even years, before visiting in person. Don't miss the window of influence by not having anything for them to follow.

Step 4: Create a Brand

Branding is a multi-billion dollar business, but it doesn't have to be expensive or take a ton of time.

Start simple and pick out these key brand elements:

• Logo
• Color scheme
• Fonts

We recommend outsourcing this step to a graphic artist or logo designer if it's within budget. A great place to find these types of professionals is on LinkedIn or Fiverr. These key components are intimate elements of your brand and deserve special (and professional) attention.

A common misconception is that graphic designers only focus on making things "look good." In reality, they are trained in visual strategy and work to create designs that effectively communicate your brand's mission, tone, and target audience. They carefully create designs and select coordinating fonts and colors to ensure that your brand conveys the right message.

If a designer is not in your budget, use these free Canva.com resources to help you build out your brand. Canva is a great resource for DIY marketing, and their Resources section is chock-full of valuable information.

• https://www.canva.com/create/logos
• https://www.canva.com/colors/color-palette-generator
• https://www.canva.com/learn/the-ultimate-guide-to-font-pairing

Step 5: Build an Online Presence and Post Consistently

As we mentioned in our intro, a digital presence is just as significant as a physical presence! Having a strong online presence helps people find you, learn about what you offer, and stay connected to your mission.

First and foremost, start with a website. Think of your website as your digital pamphlet. It should include everything your audience needs to know and wants to know. If you're unsure where to start, look at your competitors' sites for inspiration.

Next, choose your key social platforms where your target audience is most active. There's no need to have a profile on every single platform. Stick with 1-2 and pour into them. Make sure your profiles are completely filled out and branded. Use your logo, colors, and fonts to create a unified look across every channel. Commit to posting regularly. Whether it's event updates, behind-the-scenes content, stories of impact, or simple encouragement, consistent posts help keep your audience engaged and build long-term trust in your organization.

Don't forget about engagement! An online presence isn't just about sharing information. It's also essential to engage with your followers online. Make it a priority to respond to comments and messages in real time. Have real conversations with your followers who like and comment on your content.

Step 6: Advertising and Promotion

Ministry events can have a lasting impact, but only if people know they're happening. To promote effectively, start by identifying your target audience (see Step 3), then choose the best platforms to reach them, such as social media, email, printed flyers, or even local newspapers.  

From there, hit the ground running and start creating! Here are some things to consider:

• Design branded eye-catching flyers and graphics that can be repurposed into other content
• Write convincing copy for emails, social posts, and ads
• Coordinate with people in your congregation or committee to spread the word
• Run targeted ads or campaigns on social media or other news outlets
• Set up online registration and landing pages to make it EASY for people to find information.

Bottom line: your events won't fill themselves. In today's digital world, you have to be strategically and consistently promoting your event and ministry.

Make it a priority to respond to comments and messages in real time. Have conversations with your followers who like and comment on your content the same way you would someone who compliments your t-shirt.

Step 7: Communicate the Church's Mission Clearly

Church marketing is about more than promotion. It's about clarity.

Ensure your message stays aligned with your mission by:

• Repurposing foundational content into usable formats. For example, take your church mission and break it up into social captions, bulletin blurbs, slogans, email blasts, and more.
• Create a unified "voice" that reflects your values.
• Making sure all communication (print, digital, and audio) is consistent and mission-focused

Your mission deserves to be heard. Marketing helps people listen to it loud and clear!

Step 8: Measure What Matters

Keep communication open and transparent. Tell your leaders what's working and what's not working.

Good stewardship means knowing if your efforts are working, and good marketing includes:

• Tracking KPIs (key performance indicators) like website visits, event sign-ups, social media engagement, and ad performance.
• Analyzing what content resonates most and making more of it
• Making data-informed decisions about budget and outreach
• Helping your church grow in a sustainable way

Data isn't just for business! It's a powerful tool for the Kingdom's impact. Set clear and measurable goals of what you want to accomplish, and make sure you put a number on it.

"More guests" is not a measurable goal. 

Be specific. Some examples are: "We want to see 10 brand new families sign up for family camp this year." Or, "We want to increase our sponsorships by 10%."

Step 9: Guard Your Church Against Scams

As digital scams targeting churches and ministries increase, having a marketing expert on your team is a wise investment. If you don't have a hired marketer on staff, solicit a volunteer with digital expertise who can

• Evaluate vendor offers with discernment
• Spot red flags in fake ad proposals or suspicious SEO offers
• Help your team make wise, safe digital decisions

Protecting your digital integrity is a ministry, too!

Our Final Reminder

Your online presence is part of your ministry.

Your church's website, social media, emails, and livestreams are all opportunities to love people, share hope, and spread the Gospel.

Christian marketing isn't manipulation—it's mission-minded communication.

By being intentional, clear, and consistent online, your church can go where people already are—and point them to Christ.

According to Statista, a leader in global statistics, as of February 2025, 5.56 billion people—67.9% of the world’s population—were internet users. Of those, 5.24 billion (63.9%) were active on social media. As church marketers, we don't read that and see numbers. We see opportunity!

Jesus’ command in Matthew 28:19–20 is clear: "Therefore go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything I have commanded you."

The internet gives churches and ministry organizations like us a powerful way to do just that: to reach, disciple, and engage people far beyond the walls of our brick-and-mortar churches. From sharing your mission to connecting with your community, the digital world is a mission field waiting to be discipled to. Keep reading for our top 6 reasons your church should consider hiring a church marketing manager:

#1 A church marketer can aid your church in discipling to non-believers and increasing church attendance.

In today's digital age, the internet is often the first place someone searching for hope or connection will turn. That's why a strong online presence is essential to modern day discipleship. A church marketer can set up and maintain a few key social media accounts with up-to-date information about your service times, location, and outreach programs such as youth groups and small groups.

One powerful tool many churches are already using is the livestream feature on platforms like Facebook and Instagram. Streaming your sermons online make it easy for people seeking a church home to explore your church from a distance. It's not uncommon for people to follow a church online for weeks, months, or even years before walking through the doors. That's why online consistency, clarity, and engagement matter.

The days of blindly Googling a church and showing up at 10 a.m. are long gone. Church seekers want to check out the vibe beforehand. A church marketer can spearhead your social media efforts to give church seekers a digital taste of your church.

#2 A church marketer can help you build an online community by posting consistently online and engaging with followers.

We review a lot of church social media pages in our line of work, and one thing is clear: there's an evident link between online engagement and church growth. A church marketing manager can help build a vibrant online community by consistently posting quality content and interacting with followers in real time.

A social media page filled with encouraging posts, genuine conversations, and positive energy sends a clear message to church seekers that this church is alive, welcoming, and worth visiting. On the flip side, pages that are inactive, impersonal, or marked by negativity can quickly turn seekers away before they ever step inside your church.

#3 A church marketer can promote the church and drive awareness of outreach programs and events.

Church outreach is a powerful way to disciple your local community, but it only works if you can get the invitation in front of the people. The goal of advertising is to inform, persuade, and remind your audience and ultimately make sure your message lands where it matters most. A church marketer can do just that.

A qualified church marketer can help identify your target demographic (e.g. youth, young adult, women, etc.) and craft a strategy to connect with them. Here are some examples of possible strategies a church marketer may use:

• Coordinate with ministry leaders to align event promotion with the church's mission and goals
• Design visuals (flyers, banners, graphics, reels) for print and online
• Identify social media platforms used by your target audience and schedule posts for optimal engagement times
• Connect with ambassadors or influencers to help spread the word
• Write clear, compelling copy that speaks directly to the needs and values of your audience that can be used in social media posts, advertisements, and email campaigns
• Run targeted ads online or in your local newspaper to reach your target audience
• Create event landing pages and online registration forms

#4 A church marketer can communicate the church's mission across the board through clear and consistent messaging.

As mentioned earlier, a church marketer can write clear and compelling copy that speaks to an audience, but they are more than just a writer.

A church could easily hire a freelance writer (or procure a volunteer) to produce a one-pager that explains in detail the church's history, mission, goals, and vision; however, a church marketer knows how to repurpose that content into so many other things, like:

• social media captions
• website content
• bulletins
• email campaigns
• printed brochures
• slogans
• t-shirts
• themes

A marketer ensures your message stays consistent and aligned by optimizing content to create a branded message. In short, they don’t just write stuff; they communicate your intentions and ensure that every written communication accurately reflects your church’s values.

#5 A church marketer can help protect the church from scams and fraudulent solicitations posing as marketing firms and advertising agencies.

As online “bots” and deceptive marketing firms become more and more common and sophisticated, many churches and ministries are being targeted by scammers posing as legitimate service providers. For reference, we receive anywhere between 10-20 of these emails a day here at CRN.

How does a church marketer help? First, they take ownership of the very tasks these scammers promise to deliver (often at suspiciously low monthly rates), such as social media management, digital ads, website and SEO optimization, etc. Secondly, experienced marketers are well-versed in digital trends. They can quickly spot red flags, helping your church avoid costly mistakes and deceptive offers.

#6 A church marketer can track KPIs, data, and benchmarks to support church growth goals.

Lastly, a church marketer can ensure your efforts lead to real and measurable impact. Key performance indicators (KPIs), benchmarks, and data analysis aren't just for the corporate world! They're powerful tools for churches, too. By consistently collecting and evaluating data, a marketer can help your church make wise financial decisions and steward resources more effectively for greater ministry impact.

If that thought has ever crossed your mind, take a deep breath and think back to the reason why you started event planning. Maybe you saw it as an opportunity to serve God. Maybe it was because you genuinely love bringing people together and creating meaningful experiences. Or, maybe you were simply the best fit for the role, and someone "volun-told" you.

Regardless of how you got here, you have a calling: to use your God-given gifts to expand His kingdom and serve your brothers and sisters in Christ.

Instead of throwing in the towel, let's talk about wellness—what we can do to take care of ourselves so that we can better care for others. A well-balanced event planner is a more effective event planner.

Here are our top five essential wellness practices to keep you healthy, energized, and spiritually strong!

1. Eat and Drink Well

Nutrition might not be the first thing on your mind when juggling event logistics, but it is essential to your energy levels, mental clarity, and overall well-being. As planners, we often grab quick snacks, caffeinate excessively, and forget to drink enough water. Over time, these habits take a toll on our bodies and minds.

Then God said, 'I give you every seed-bearing plant on the face of the whole earth and every tree that has fruit with seed in it. They will be yours for food.' —Genesis 1:29

Instead, prioritize healthy, nourishing foods that provide sustained energy. Pack snacks like nuts, fruit, or protein bars to keep you fueled. Avoid excessive caffeine and opt for water or herbal teas to stay hydrated. Eating well isn't just about physical health—it helps you stay mentally sharp and spiritually present for your work.

2. Sleep and Rest

Late-night planning sessions, early-morning setups, and last-minute adjustments can wreak havoc on your sleep schedule. However, rest is required! And not just for your body but also for your ability to function effectively in your role. Lack of sleep leads to increased stress, impaired decision-making, and burnout.

In peace, I will lie down and sleep, for you alone, Lord, make me dwell in safety. —Psalm 4:8

Prioritize sleep as much as possible. Aim for at least seven to eight hours per night, and if your schedule doesn't allow that, take short naps when you can. The cat nap is often underrated! Beyond sleep, try to incorporate meaningful moments of rest throughout your day, whether it's a five-minute break to breathe, a walk outside, or sitting quietly with God. Rest is a gift, and we need it to sustain our calling.

3. Prayerfully Approach Event Planning

It's easy to get so caught up in logistics that we forget to invite God into our planning. But He is the ultimate event coordinator! Every event we plan is an opportunity to glorify Him and serve His people.

Commit to the Lord whatever you do, and He will establish your plans. —Proverbs 16:3

Start each planning session with prayer, asking for wisdom, peace, clarity, and energy. When challenges arise, turn to Him instead of relying solely on your own strength. Pray for your team, attendees, and the event's purpose. Let your work be an act of worship rather than just another task on your to-do list.

4. Designate and Build Your Team

Trying to do everything alone is a fast track to burnout. One of the best things you can do for your wellness is to build a strong team and delegate responsibilities. Delegating will not only help ease your workload but also empower those around you to use their own Godly gifts!

Therefore, encourage one another and build each other up, just as in fact you are doing. —1 Thessalonians 5:11

Identify reliable team members and assign tasks according to their strengths. Train and equip volunteers so that you don't feel the need to oversee every little detail. Let go of the need to control everything—perfection is not the goal. The goal is to serve well, and that happens best when we work together in unity.

5. Remember the Sabbath and Keep It Holy

Event planning often demands time and energy, but we must remember that God commands us to rest. The Sabbath is not just a suggestion—it's a gift and a necessity for our well-being. Taking a designated day of rest allows us to refuel spiritually, emotionally, and physically.

There remains, then, a Sabbath-rest for the people of God; for anyone who enters God's rest also rests from their works, just as God did from His. —Hebrews 4:9-10

Set boundaries to protect your Sabbath. Resist the urge to check emails, finalize details, or squeeze in one more task. Instead, use this time to reconnect with God, spend time with loved ones, and rest in His presence. When we honor the Sabbath, we acknowledge that the success of our events does not rely solely on our efforts but on God's provision and grace.

Event planning is a calling that requires dedication, creativity, and perseverance. However, it should never come at the expense of your well-being. You can maintain balance and avoid burnout by eating well, prioritizing rest, praying over your work, building a supportive team, and honoring the Sabbath.

God has equipped you for this role, but He also calls you to care for yourself. When you are well—physically, emotionally, and spiritually, you can serve more effectively and joyfully. So take care of yourself, lean on Him, and continue to create events that glorify God and bless His people. You've got this!

What do these five generations have in common? They are all current and active in ministry.

Now, what sets them apart? Plenty of things, but in regard to ministry, they each bring a unique

• perspective,
• communication style, and
• set of expectations.

When planning any event, planners have to think about their target audience. Identifying the target audience helps align future decisions, such as what social media platforms to use or what design to use on graphics.

When planning a multigenerational event, planners have to adjust to appeal to a wide range of ages. This task requires purposeful planning and a creative approach.

Whether you are planning a retreat, conference, or church fellowship night, here are some practical strategies to help you prepare for a multi-generational audience.

Pre-Planning: Involve Multi-Generational Representatives on Your Planning Committee

One of the best ways to plan a multigenerational event is to plan alongside a multigenerational committee! Having a diverse planning committee will ensure your event meets the needs of each generation. Each member will provide value to the team by providing insights into what resonates with their generation.

By including members from each age group, your team can tackle planning with an inclusive approach. An added benefit: members can act as ambassadors and help generate enthusiasm and interest within their social circles and personal networks.

Planning Tip #1: Offer a Variety of Entertainment and Communication Styles

Entertainment preferences and communication styles can vary widely across generations, so aim to include a mix of activities and presentation formats. Blending these preferences will ensure that everyone feels considered and engaged. While it may not be possible to please everyone, a balanced schedule shows intentional and thoughtful planning.

Speakers & Worship: Choose a mix of speakers from various generations. This ensures that multiple perspectives are shared and heard. Similarly, when planning worship, blend contemporary and traditional styles to cater to a range of musical preferences.

Workshops & Discussions: Plan for a blend of interactive sessions with traditional lectures to cater to different age groups. Millennials and Gen Z tend to prefer small groups and breakout sessions, while Baby Boomers and Gen X often favor theatre-style presentations. Meet in the middle and compromise to engage everyone.

Games & Social Activities: Mix it up! Consider board games, trivia, interactive activities, videos, and classic outdoor games to cater to different interests. Schedule low-stress social opportunities that encourage multi-generational mingling.

Tech & Accessibility: Make sure event information is available digitally and in print. It's so important to make information widely available. Some guests will prefer paper, while others are more likely to take a screenshot of the itinerary on their phone.

Planning Tip #2: Mix Up Seating Arrangements to Encourage Cross-Generational Conversations

A ministry event is an excellent opportunity to cultivate meaningful cross-generational relationships. We grow in fellowship, and there is a great deal of spiritual benefit from breaking bread with new friends. However, guests naturally gravitate toward other guests they know, so planners have to get creative to get conversations flowing!

Assigned Seating: Create a randomized seating chart using Excel or Google Sheets. Start by choosing a seating style and the number of chairs per table. For example, the style is round tables with eight chairs each. Then, enter guest names and ages in the sheet. Sort the list by age, from oldest to youngest, and then divide it into eight equal groups. Lastly, pull one name from each group to create age-balanced tables. Repeat until everyone is seated.

Conversation Starters: Provide conversation starters at each table to help fuel conversation. Purchase Christian Conversation Starter packs online, or check out Etsy.com's instant digital downloadable and printable files for under $5.

Team-Based Activities: Plan small group activities that require guests to collaborate and work together. Simple activities are best! Something too challenging can be more stressful than fun. Stick with something light-hearted, such as Lego kits or puzzles.

Color Blocking: This tactic works best with small groups of 20 to 30 people. As guests enter the room, allow them to choose their seats, but hand each person a color-coded item. The color of the item will determine their group later on. Once everyone is seated and you're ready to begin, instruct them to look at their item and find others with the same color. Items can be the event schedule printed on different colored paper or a style of name tag. Get creative! But keep it a secret until it's time to switch it up.

Planning Tip #3: Incorporate Service Projects for All Ages

A shared interest is one of the best ways to unite people of different backgrounds. Provide a common ground for guests and incorporate a service project into your event. Christians of all ages will enjoy the opportunity to reinforce the heart of ministry by serving others together.

Hands-On Projects: Organize multigenerational teams for activities such as assembling care packages or writing encouragement letters.

Skill-Sharing Sessions: This is a fun ice-breaker for breakout sessions! Instruct everyone to "teach" the group something unique that they know how to do. Examples might include how to change a bike tire, moves to a popular dance, or ways to organize your iPhone apps.

Community Outreach: Plan a group service outing where attendees work together, such as a park cleanup or assisting at a local shelter.

Post-Planning: Establish Cross-Generational Prayer Partners

This follow-up element may push some guests out of their comfort zone, but it's a great way to extend the influence of your event far beyond the time spent together.

Pair attendees up towards the end of the event. Provide each pair with a worksheet or piece of paper to write down prayer requests, contact information, etc. Instruct prayer partners to check in with each other periodically over the next three months, offering encouragement and continued prayer support.

Planning a multigenerational ministry event can be a challenge, but with intentional, thoughtful, and prayerful design, it can also be a meaningful opportunity to bring all ages together. Every generation has something valuable to offer, and when we honor those differences, we create space for deeper connection and unity in the body of Christ.

If you've been given the opportunity to plan such a multigenerational event, consider it a true privilege. When we embrace the richness of every age and stage, we reflect the heart of God and strengthen His church.

Waterproof Phone Case and Lanyard

Never worry about losing your phone in the lake again! This practical accessory not only protects your cell phone from water but also keeps it securely at your side. With the convenient lanyard style, your phone is always within reach to snap the perfect shot.

Microfiber Quick Dry Towels

These compact and lightweight towels are perfect for when you need to pack light. What's even better is that they are quick-dry, which means no more dealing with damp, stubborn-to-dry towels at camp. Is there anything worse than reaching for your towel only to find it still damp? Save yourself the frustration and snag one of these for summer camp.

Travel Sleep Sack

Although it's designed as a sleeping bag liner, this versatile product is the perfect lightweight cover for those humid summer nights. It's compact, machine washable, and quick-drying. (We love things that dry quickly!) Plus, it has a built-in compartment that keeps your pillow securely in place. You won't even have to make your bed this summer! Just smooth it out, and you're ready to go for the day.

Bluetooth Label Maker

Don't lose your favorite items at camp this year! A simple label will keep your items safe and secure. This Bluetooth label maker allows you to design labels from your phone. Download the app, sync the label maker, design your label, print, and VOILA! 

Mesh Caddy

This mesh shower caddy is great for summer camp! It has eight external pockets for easy organization, plus a drawstring closure to keep items from falling out. It's made from a flexible mesh that's durable and waterproof. 

Loop Ear Plugs

If you're a light sleeper or are sensitive to sounds, these earplugs are an excellent option for reducing background noise. Loop earplugs are designed to create a quiet environment, no matter where you are! Pop them in during personal devotion time for a peaceful environment, or try them at night for a good night's rest.

Rain Poncho

Trust us—this is one of those items you might not think you need until you do, and when that moment comes, you’ll be grateful you grabbed it. This four-pack of rain ponchos is a smart and budget-friendly way to stay dry during unexpected weather. This listing comes in a 4-pack, so you can share with your bunkmates!

Water Shoes

Step up your game this summer with water shoes! Say goodbye to soggy sneakers and slippery flip-flops that slow you down. A water shoe will elevate any outdoor water activity and make it a more comfortable (and safe) experience. 

Wrinkle Releaser

Wrinkle spray is a must-have travel essential. It's perfect for those pesky wrinkles that just won't come out! Just spray, tug, and smooth to transform a wadded-up shirt into an acceptable outfit for the dining room. 

Mini First Aid

Like the rain poncho, this is one of those items you hope you don't need but are thrilled to have if you do. This mini first aid kit from Amazon comes in a convenient zippered pouch with a little bit of everything, such as bandages, gauze, and mini-scissors. 

Personal A/C

We saved the best for last! Beat the heat with this personal A/C unit. It will be your best friend on those sweltering hot summer days. Will it look silly? Maybe. Will it feel amazing? Yes! 

What is a Hashtag?

A hashtag is a keyword or keyphrase preceded by the # symbol that helps categorize and index social media posts. For example, a keyword like #dogs or #kitchens identifies general topics, whereas keyphrases such as #cutedogsnapping or #kitchencolorcombo provide more specific groupings.

Both keywords and keyphrases function the same way despite their length!

However, keyphrases should ideally be kept to a max of 3-4 words. When a keyphrase is lengthy, it can be difficult for users to read or remember! An exception to this rule is if the keyphrase is widely known or popular, like #takemeouttotheballgame or #iloveyoutothemoonandback

How did Hashtags come to be?

The hashtag was introduced in 2007 by Chris Messina, who used the # symbol to group tweets for easy lookup. According to Internet history, Twitter incorporated hashtags into its platform in 2009. From there, hashtags have continued to gain popularity and are now widely recognized across most social media platforms.

How do Hashtags work?

A hashtag is a label. When a user types "#dogs" into their Facebook or Instagram post, the post is automatically grouped with all other posts on Facebook and Instagram that also contain "#dog."

If I use a hashtag, does that mean anyone on the Internet can see my status?

Only if you want them to! A status with a hashtag will only be visible to those you share the status with.

Per Facebook's Help Center, "When you add a hashtag to your post, the people you've shared your post with can also see it in that hashtag's feed. For example, if you share a post with a hashtag with the audience Friends, people you're friends with can see your post in that hashtag's feed. If you use a hashtag in a post you share to a Public audience, and allow people to follow you, your post will appear on your public profile and in that hashtag's feed."

Can I remove a hashtag?

Yes!  Simply backspace/delete it from the text, and the status will no longer be categorized whether the post is shared with Friends or Public.

So why should I use a hashtag at my ministry event?

Hashtags can increase engagement and provide you with real-time feedback. For example, your guests can share uplifting photos and videos with one another using a hashtag. Guests can also search the hashtag to see content related to your event, interact with one another, and connect online. How many times have you met a new friend at an event and forgot to get their contact info? Creating an online environment makes it easier for guests to find and each each other on social media.

A more practical benefit is that guests can share important information with you, such as "It's cold in Room 201!" or "No paper towels in the auditorium restrooms."

How do I keep track of hashtags at my ministry event?

It's easy! Navigate to the search bar on your dashboard or homepage and enter the hashtag. All relevant results will be populated. You can also click the hashtag (which is a hyperlink) anywhere you see it on your feed, and you'll be redirected to the hashtag's feed.

If you are looking for a more robust tracking tool that includes analytics, you'll most likely need to purchase a subscription. Read this Hootsuite blog for their comprehensive list of tracking tools.

By understanding how to use hashtags effectively, you can expand your reach, encourage conversation, and build stronger online communities that help promote your event and ministry.

Start experimenting with hashtags today to see how they can enhance your social media presence for your next ministry event.

Click on the images to see the original Pin. View our Easter Pinterest Board here.

1. "Carrot" Utensil Bundles

A simple and adorable way to wrap plastic utensils! Just bundle them in an orange napkin, tie with a green ribbon, and voilà—you’ve got a carrot-inspired utensil set that's economical with big impact!

2. Resurrection Rock Garden

This is more than just a cute centerpiece! This rock garden craft doubles as a meaningful and interactive project that's perfect for a Women’s Group or Sunday school! Compile some rocks, grass, sticks, twine, and whatever else your heart desires to create your own Resurrection Rock Garden.

3. Easter Oreos

Who can resist a chocolate-covered Oreo? These half-dipped delights are a great way to incorporate the "reason for the season" into your snack spread. Consider decorating them with crosses or pastel sprinkles for an extra Easter touch!

4. Garden Sandwiches

Mini sandwiches with a fun and fresh twist! Instead of hiding the lettuce inside the sandwich, place it on top to create a garden-inspired look. This simple hack also makes it easy for guests to see and choose their sandwich toppings.

5. Carrot Cheese Ball

A festive, crowd-pleasing appetizer! Shape your favorite cheese ball mixture into a carrot, roll it in shredded cheese, and garnish with fresh herbs or leafy greens for a picture-perfect Easter snack. 

6. Elevate Your Charcuterie Board

Turn a classic charcuterie board into a stunning Easter display! One creative idea is to use triangle-shaped cheese slices or pita chips to form a cross at the center.

7. Edible Kids’ Craft

An Easter twist on gingerbread houses! All you need are graham crackers, icing, Peeps, candy eggs, and the increasingly popular edible Easter grass (yes, it's real!). This is a great activity for kids!

8. Garden Veggie Tray

Veggies-to-go! We love this clever way to serve fresh-cut veggies. Instead of a traditional tray, use a muffin tin or mini planters for individual servings. Want an eco-friendly option? Swap plastic cups for biodegradable peat pots!

9. Simple Carrot Centerpiece

A high-impact centerpiece with minimal effort? Yes, please! Gather a clear vase, fresh carrots (greens attached), and water—arrange them upright for a charming, rustic Easter centerpiece. Chances are, you already have everything you need!

10. Chocolate-Covered Strawberries—Easter Edition

Who says chocolate-covered strawberries are only for Valentine’s Day? Swap chocolate for almond bark, add a few drops of orange food coloring, and dip to create adorable carrot-shaped treats. A simple, festive, and delicious Easter dessert!

Whether you're organizing a conference, church retreat, or worship night, here are some key tips to help you prepare for an effective and efficient event AND avoid the dreaded "technical difficulty."

Tip #1: Conduct a Site Visit

A physical walkthrough can be helpful when planning your AV setup. If possible, schedule a walkthrough for your AV coordinator. During your visit:

• Identify Power Sources: Note where outlets are located and ensure they can handle your equipment's power needs.
• Assess Lighting Conditions: Natural light, overhead fixtures, and stage lighting can all affect screen visibility and recording quality.
• Check Acoustics: Test for echo, reverberation, or other audio challenges, especially in larger or open spaces.

If a physical walkthrough isn’t possible, ask about scheduling a video call with the on-site staff. Take notes, screenshots, and screen recordings to help visualize what you'll be working with.

Tip #2 Confirm Equipment Compatibility

Bringing your own gear? Confirm compatibility with the venue's systems to avoid issues. Key items include:

• Audio Inputs/Outputs: Ensure your microphones, mixers, and soundboards connect seamlessly with the venue's speakers.
• Video Ports: Determine if the venue's screens or projectors use HDMI, VGA, or other connections. And when in doubt--bring adapters!
• Internet Access: Verify Wi-Fi or wired internet capabilities for live streaming or online presentations. While on-site, do a speed check.

Tip #3 Create a Detailed Equipment Checklist

Create a comprehensive checklist of everything you will need, such as:

• Microphones (wired and wireless)
• Projectors and screens
• Laptops and charging cables
• HDMI, VGA, and audio adapters
• Extension cords and power strips
• Gaffer tape to secure cables
• Backup batteries and USB drives

Next, check with the venue to see what items they provide. Compare and contrast the lists to get an idea of what you actually need to bring.

At Lake Williamson, we offer a comprehensive list of plug-and-play AV equipment, but even then, sometimes, a group needs something special that we don't have. Going over this list during the pre-planning stage helps avoid possible hiccups upon arrival.

And lastly, don’t forget to label what you bring; it’s hard to remember whose black cord is whose! Label and list everything you bring to ensure you 1) don’t walk off with something that isn’t yours or 2) unintentionally donate your gear.

Tip #4 Plan for Setup and Testing Time

Schedule sufficient time to set up and test equipment. Avoid waiting until the last minute or assuming you can check the equipment at any time; other groups may be using the space.

Schedule a meeting time with the on-site team to test drive the equipment and work out any kinks. On-site testing gives you time to:

• Adjust audio levels to minimize feedback
• Verify screen resolution and video clarity
• Confirm wireless microphone signal strength and battery life

Meeting with the on-site team allows you to coordinate and troubleshoot with someone who knows the setup well. The event center team can be invaluable in troubleshooting and save you a lot of time figuring out where things are yourself. Before your event:

• Discuss AV needs with the venue's technician or support staff
• Identify emergency contacts for technical support
• Ask about house rules for equipment usage, especially if attaching items to walls or ceilings

Tip #5 Prepare for Common Challenges

Even with careful planning, issues can arise. Be ready to address:

• Audio Feedback: Adjust microphone placement and reduce volume if needed.
• Power Loss: Use surge protectors and identify backup power options.
• Signal Interference: Test wireless mics for interference and change channels if necessary. Read this info blog from LinkedIn on how to fix wireless microphone interference.

Backup gear can be a lifesaver when dealing with common tech problems. Consider packing:

• Extra microphones and cables
• Additional adapters for different device types
• A toolkit with screwdrivers, cable ties, and fasteners

Tip #6 Rehearse with Key Participants and Document Your Setup

If your event includes speakers, performers, or worship teams, schedule a complete run-through to:

• Confirm microphone placement and usage
• Test presentation slides, videos, and transitions
• Establish clear cues for AV operators

Take photos of cable connections, device settings, and layout during your rehearsal. Photos and notes can save time during troubleshooting.

An easy way to do this is to create a group chat with all the AV techs and staff. Document everything in the chat and use this pre-created group to communicate throughout the event.

A second group chat to have ready is between your AV tech/staff and group leaders/speakers. Having these group chats prepared makes it easy to communicate when stress levels get high.

Tip #7 Pray and Prepare Spiritually

Lastly, while technical preparation is important, spiritual readiness matters the most! Don't forget to pray with your team for focus, peace, and the ability to navigate challenges smoothly and respectfully.

By following these tips, you can ensure your AV set up will run seamlessly!

With thoughtful prep and an organized team, you can create a meaningful, distraction-free environment that allows guests to connect deeply with the message and purpose of your gathering instead of wondering, "Do they know that sound isn't on?"

“I pray because I can’t help myself. I pray because I’m helpless. I pray because the need flows out of me all the time—waking and sleeping. It doesn’t change God—it changes me.” —C.S. Lewis

So it makes sense that just as we incorporate prayer into our daily lives, we should incorporate prayer into our event planning.

Event planning can be absolutely stressful, and if you're a seasoned event planner, you've undoubtedly been asked before, "Why do you do that to yourself?" Mulling over the fine details to ensure they align with the big picture...bringing in the right people for the job(s)...matching the physical decor with the graphic design... it's a lot of work! But for those of us who've done it a time or two, we know that it's the end result that makes it all worth it!

Event planning is a service and a form of worship. While we may not be on the stage with the microphone or giving the sermon, our job is so important. Planning a successful Christian event requires not only meticulous organization and attention to detail but also a solid foundation built on faith. Prayer is our #1 tool!

By inviting God into the planning process, we can promote peace, clarity, and purpose among our team. In this blog, we'll share ways to incorporate prayer into the planning process, ultimately leading to a more fruitful and spiritually enriching event.

Prayer is a powerful tool that can transform the event planning process. By starting with Prayer, we lay a spiritual foundation that guides our future decisions and actions. Let's dive in and explore how Prayer can set the stage for successful event planning.

#1 Pray First

Pray first before planning a single detail. When we put God first, everything else falls into place. He binds our hearts and minds with His will.

By beginning with Prayer, we invite God's wisdom into our planning process, reminding us why we're planning the event in the first place. A strong spiritual groundwork helps us focus on the event's true purpose, ensuring our goals align with our Christian faith.

#2 Ask for Guidance

When we ask God for guidance, we open ourselves to unexpected inspirations and solutions He provides us. How many times have you laid awake at night ruminating over the details of your planning meeting earlier that day, thinking about the next steps?

"For in him all things were created: things in heaven and on earth, visible and invisible, whether thrones or powers or rulers or authorities; all things have been created through him and for him." —Colossians 1:17

Prayer helps us discern between the right or wrong decision, and our spiritual connection with God can lead to creative ideas and innovative approaches we otherwise wouldn't have come up with.

#3 Build a Prayerful Team

Make prayer agenda item #1. Creating a prayerful team that puts prayer first is the key to success. When team members come together in prayer, it promotes unity, teamwork, and a shared sense of purpose.

Regular prayer before meetings can strengthen relationships within the team, promoting clear communication and mutual respect. A spiritual team modeled after God's love helps resolve (and prevent) conflicts among members. 

#4 Be a Disciple

Logistics are more than just items on a checklist list—they are opportunities to bear witness and disciple to others. Planning the logistics of an event requires purchasing supplies, outsourcing tasks, and, most importantly, collaborating with individuals outside the core committee.

"Come, follow me," Jesus said, "and I will send you out to fish for people." —Matthew 4:19

As you engage with secular businesses and individuals who may not share your faith, prepare yourself with prayer. Ask God to use these exchanges as an opportunity to share your faith. Let your words and actions reflect His kindness, turning even routine tasks into moments of ministry.

Challenges and frustrations may arise when working with vendors. Pray for peace and approach every interaction with Christ's love, patience, and grace.

#5 Schedule Prayer

There are phases to event planning, and as mentioned earlier, praying prior to planning is a great first step. You may also consider incorporating spiritual reflections into the planning process. This reminds the team to consider both practical and spiritual aspects at each stage of planning.

Here is a list of suggested checkpoints:

• Pre-planning Session
• Team/Committee Formation
• Budget Establishment
• Venue Selection
• Event Decor
• Promotion and Advertisement
• Logistics and Management
• Pre-event Preparation
• Event Execution
• Post-event Evaluation

An effective strategy is to pray with your team at each of these major planning phases. This sets the tone for productive and spiritually aligned discussions. For example, when selecting a venue, pray for guidance to find a space that not only meets logistical needs but also a Holy and uplifting environment. This practice helps maintain focus on the event's higher purpose while addressing practical matters.

Prayer provides clarity and direction when faced with difficult decisions, and it's a tremendous tool for event planning. Instead of feeling stressed or anxious the next time you plan an event, trust God and lean into Him.

By seeking God's wisdom, we can make decisions that align with our spiritual values and the needs of our community, and a prayerful team is more likely to stay focused on the event's core goal––to worship our Holy Father––ensuring that every decision and action contributes to the overall mission.

#1 Thou shall have an agenda and follow it.

The meeting organizer should ensure an agenda is created and sent out beforehand. This step provides attendees the opportunity to start thinking about the meeting ahead of time resulting in more well thought out and planned meeting participation.

It's important that the agenda be followed in chronological order. If the meeting gets off-topic, this tends to set a precedent for future meetings. Eventually, the agenda becomes moot, and no one feels the need to follow it anymore. As the meeting organizer, remind attendees to please stick to the agenda as a way to be respectful to all participants.

Read this blog by ClickUp for inspiration and templates for creating an agenda.

#2 Thou shall have defined roles for attendees.

As the meeting organizer, your role may vary. Sometimes, the meeting organizer may plan, organize, facilitate, and record the meeting. If not, the organizer should assign these roles to other members. One person should arrange the meeting. This role entails setting the time and date, sending invites, and distributing pre-meeting information, such as the agenda and other necessary documents. Another role is to facilitate. This person oversees reading through the agenda and ultimately leads the conversation. A third person should be recording notes. From the notes, minutes and action items should be comprised and distributed as references to the attendees.

#3 Thou shall promptly start and end the meeting.

Meetings take time and effort. The respectful thing to do is to start and end on time. When sending the invite, define the start and end time of the meeting. Referencing commandment one, "thou shall have an agenda and follow it," ensures you stay on task and end the meeting promptly.

#4 Thou shall invite only the necessary individuals.

It may feel tempting to invite all individuals who have skin in the game, but think critically about who the key players are. Like makeup, less is more when it comes to meetings. The more attendees, the more drawn out the meeting will be. Invite only the necessary individuals and encourage them to speak to their team before and after the meeting to get feedback and insight.

#5 Thou shall test technology beforehand.

If you plan to use technology of any kind, test drive it before the meeting. Troubleshooting the conference call speaker or projector can quickly eat up meeting time. Such setbacks can affect the rest of the meeting even after all technology is up and running. The idle time often leads to attendees partaking in personal or off-topic conversations, thus directing their focus and attention to the meeting's purpose.

#6 Thou shall review meeting minutes and action items.

Like the agenda, meeting minutes and action items should be reviewed and thought about before the meeting. Along with the agenda, the meeting organizer can send out the last meeting minutes again for added review. Depending on the time passed between meetings, this can help refresh memories.

#7 Thou shall avoid interruptions and side conversations.

It may seem coarse or awkward to call out individuals for interrupting or having side conversations, but setting a precedent for the current and future meetings is essential. A less abrasive approach is to be proactive and remind attendees beforehand to please avoid these behaviors. Most people don't mean to be intentionally rude, and these conversations happen naturally with no malicious intent. A simple reminder before the meeting helps define expectations.

#8 Thou shall implement and enforce speaking times.

Some of us are just naturally long-winded, and that's OK. An easy way to curb lengthy discussions is to set time limits on topics. You can add max minutes to your agenda. For example:

• Item 1: Review the budget for the removal and replacement of the entrance sidewalk (10 minutes)
• Item 2: Discuss current inventory of decor (15 minutes)

An alternative or added layer of protection is to task your notetaker with timekeeping. When time is ticking, they can give a verbal reminder or use a red sheet of paper to indicate time is up.

#9 Thou shall avoid repeating information.

Say it once or twice and not again. Repeating information can leave attendees feeling frustrated and irritated. When creating your agenda, be cognizant of items that may overlap. Combine or place them one after the other to plan for continuity of conversation. T

#10 Thou shall ask yourself: Could this have been an email?

Pop culture has turned this question into humorous memes, GIFs, and even merchandise, but the question remains valid. Could the meeting be an email? Before even planning a meeting or adding an item to the agenda, think about whether it absolutely requires a meeting. If the attendees of your meeting are paid employees, a good way to think about this question is in terms of finances. What would you rather pay your employees for? This meeting or an hour of uninterrupted work?

We hope these meeting tips help keep your next event planning meeting on track! By following these meeting tips, you can transform your meetings from time-consuming obligations into valuable, results-driven discussions.

With a well-planned agenda, clear roles, and a focus on efficiency, we can guarantee that your meetings will be productive AND engaging. And lastly, before scheduling your next meeting, take a moment to evaluate its necessity and structure—it just might make all the difference to you and your team!

As an event planner, you probably already have a lot on your plate and are not actively looking to add more. However, incorporating sustainable practices into your planning is not as challenging as it may seem. With the right approach, you can easily make a significant difference.

But first, let's look at what sustainability entails. While the definition means to maintain at a specific rate or level, the term "sustainability" took on a broader definition as it became more mainstream in the last decade.

In 2024, sustainability refers to a collective social goal to maintain the Earth and its natural resources as intended.

As Christians, the concept of sustainability is not new to us. In Genesis 2:15, we are called to care for God's creation. Our faith inspires us to prioritize sustainability in our event planning to show our love and appreciation for God's creations.

The Lord God took the man and put him in the Garden of Eden to work it and take care of it. Genesis 2:15

We've compiled a list of simple, sustainable swaps to consider for your next event.

#1 Venue

When choosing a venue, ask about their on-site practices. Do they offer recycling bins? Do they have reusable tableware and cutlery? By choosing a venue that has already incorporated sustainable practices, you're making headway without any added effort.

If reusable tableware and cutlery are unavailable due to the volume of guests and workforce, choose disposable options made from recycled and biodegradable materials. Here are some green companies making biodegradable and compostable items:

• Green Paper Products
• Bambu Home

#2 Transportation

If guests will be driving to your venue, a ride-share or carpool sign-up is a simple way to reduce transportation emissions and costs. An easy way to tackle this task is by creating a Sign Up Genius form. Reference this how-to blog from Sign Up Genius on how to build a carpoool on their website.

#3 Invitations

Mailing invitations is a classic and respected tradition; however, a sustainable swap would be to create an online invitation. If you cannot avoid mailing invitations, decrease paper (and postage) by switching to a postcard instead of an invitation and envelope combination.

A popular online invite option is Facebook Events. Facebook stores all your information in one place and tracks your RSVPs. Alternatives to Facebook include Sign Up Genius or Event Brite. These event planning giants will also track and maintain RSVPs for you. Lastly, if your organization has a website, ask the site administrator if it has an event planning feature. Many drag-and-drop website editors have this feature. From there, attendees can register and RSVP directly through your website.

#4 Communication

Instead of printing itineraries, opt for a digital PDF or slideshow. A fringe benefit is that you'll likely be able to include more information this way. When printing, we tend to condense information; too much paper can be overwhelming and take up a lot of space on a table. Create an online document using Google Docs or Canva and share it using a QR code. If there is a large monitor on-site, stream the QR code on the monitor. Otherwise, print a QR code and place it at each table for quick scanning.

You can link this QR to so much more than just your itinerary. Linktree is a great way to succinctly share information about your event, organization, and speakers.

#5 Catering

Regarding catering, a sustainable swap is to opt for local and seasonal food. By buying locally, you'll reduce your gas consumption and the environmental effects of transportation. The same goes for buying seasonal and local produce. When items are grown close to home, less energy is used, and less pollution is created as a byproduct of transportation.

#6 Décor

When choosing décor and centerpieces, consider upcycling, renting, or buying used décor. All three of these choices decrease consumption and consumerism. Unique, eye-catching centerpieces are appealing but cannot always be easily reused.

If you plan a lot of events, consider investing in a few sets of versatile vases that can be used for various seasons and themes. Arrange fresh flowers that are naturally biodegradable and add simple enhancements such as picks and ribbons to customize. At the end of the event, pack up the flowers and send them home with speakers and leaders as a token of appreciation.

#7 Make a Statement

Without sharing every swap or detail, share with your guests that you have prioritized sustainability and stewardship at this event. If the budget allows, consider purchasing reusable water bottles for the event that can be taken home as souvenirs. Have them personalized with a sustainable message or icon that matches your brand and theme.

Making sustainable swaps will become easier with every event you plan, and eventually, these green practices will become second nature. Continue to focus on forming positive relationships with vendors and other event planners with similar priorities and encourage others to do the same.

God saw everything that he had made, and indeed, it was very good. And there was evening, and there was morning, the sixth day. Genesis 1:31

Are you organizing a Christian singles retreat and looking for ways to make it truly special? Planning a retreat for singles requires thoughtful consideration and attention to detail. Whether hosting an all-inclusive singles retreat or focusing on a specific theme, here are some dos and don'ts to ensure a memorable and meaningful experience for all attendees.

Do Prioritize Spiritual Growth

At the heart of any Christian singles retreat is the opportunity for spiritual renewal. Fill your schedule with meaningful activities like prayer sessions, worship gatherings, Bible studies, and devotional times to help participants deepen their relationship with God. Choose speakers and leaders who align with your mission to provide valuable resources and guidance. 

Don't Neglect Diversity

When planning your retreat, create an inclusive environment that welcomes people from diverse backgrounds, ages, and walks of life. Welcome diversity within the Christian community and ensure all attendees feel valued and respected. Avoid programming or language that may exclude or marginalize certain groups, and strive to promote inclusivity. 

Do Foster Community and Connection

One of the primary goals of a singles retreat is to provide opportunities for meaningful connections and friendships to flourish. Plan activities and icebreakers that encourage interaction and facilitate authentic conversations. Designate time and space for attendees to share their stories, struggles, and joys, and be sure to provide ample time in your schedule for organic fellowship.

Don't Focus Solely on Finding Romantic Partners

While it's natural for singles to desire companionship, avoid making romantic relationships the sole focus of the retreat. Instead, emphasize personal growth, spiritual development, and building healthy friendships. Avoid using romantic imagery in your marketing and opt for friendly colors and images. Aim to create an atmosphere where individuals feel affirmed and valued for where they are, whether actively seeking a romantic relationship or content with their single status.

Do Plan Fun and Engaging Activities

Balance the spiritual aspects of the retreat with opportunities for fun and relaxation. Being at single events can make people feel vulnerable, so be sure to organize recreational activities, group games, and outings that promote laughter and bonding. Consider the interests and preferences of your attendees and tailor the activities to suit their needs.

Don't Over-Schedule

Be mindful not to pack the retreat schedule too tightly, leaving little room for rest. Allow for downtime and flexibility in the itinerary to prevent attendees from feeling overwhelmed, exhausted, or overextended. Create a balance between structured programming and free time for individuals to recharge and reflect. A good ratio to follow is 2:1. For every two hours of programming, offer an hour of casual time.

Do Provide Opportunities for Personal Development

Offer workshops, seminars, or discussion groups on topics relevant to Christian singles, such as relationships, personal growth, and navigating singleness with faith. Provide practical tools and insights that empower attendees to thrive in their single journey and live out their faith with purpose and intentionality.

Don't Forget to Follow Up

After the retreat, continue nurturing the relationships and spiritual growth that began during the event. A great way to do this is to offer a monthly hangout, either in person or online. There are so many ways to stay connected online to keep friendships alive: through emails, social media, groups, or monthly video calls. Make it a priority to celebrate milestones and victories together and journey alongside one another in the ups and downs of life.

Planning a Christian singles retreat is an opportunity to create a space where individuals can grow spiritually, connect with others, and experience the love and grace of God in a tangible way. By prioritizing spiritual growth, fostering community and connection, and providing opportunities for personal development, you can ensure that your retreat is a transformative and unforgettable experience.

And if you're specifically interested in retreats for singles over 50 or an all-inclusive singles retreat, remember to tailor your planning and programming to meet your target audience's unique needs and preferences. With careful planning and attention to detail, you can create a retreat that meets the diverse needs of Christian singles and leaves a lasting impact on their lives.

Here at Christian Retreats Network, we know a thing or two about planning events--we've been doing it for 25 years. While we'd love to host you at one of our locations, we don't gatekeep! Let's dive into how to pick a venue:

The quality of a conference truly lies in the small details. When you drill down your needs and expectations, you better understand your event's inner workings. It's not just about the when and where but also the how and why. We specialize in mentoring and encourage all planners we meet with to think diligently about what they want to accomplish. 

Let's explore the details that our Conference Services Representatives use to ensure that they have everything planned for our guests. This checklist can serve as a guide for planning your next conference.

1. Location: Choose a conveniently located venue for attendees, speakers, and sponsors. You want to be able to provide them with transportation details, which should include A) miles from the nearest metropolitan areas, B) miles from the nearest airport, C) a list of car rental companies, and D) a list of transportation options such as taxi services or whether Uber or Lyft is available in the area.
2. Capacity: Is there enough space for your guests? A maximum capacity of 250 might mean standing room. Ask venues to provide you with maximum capacities for various seating arrangements. The number will decrease depending on table type, with conference style giving you more seats and banquet style giving you less.
3. Accessibility: Do any of your anticipated attendees require special accommodations? For example, if a potential registrant requires a 24/7 service animal, does the venue allow that? If a participant uses a wheelchair, is the venue adequately set up to meet their needs? You might assume that all venues are ADA accessible, but ask for specifications like, "How far away are accessible parking spots from the main entrance? Are there bars for transfers in the handicap-accessible stalls? 
4. AV Equipment: The term "AV" can have broad definitions. What precisely does the venue offer? Microphones? How many? How many people are comfortable on stage? Screens? What kind of adapters are required?
5. Internet: Most venues offer free Wi-Fi, but does that extend to your guests? Many people do not want to use their personal data plans and would like to connect with the venue's Wi-Fi. Ask for the password ahead of time and share it with your check-in information.
6. Seating: What kind of seating does the venue offer? If your itinerary has extensive periods where people will sit in chairs, consider how comfortable the seating is. Metal chairs may only be suitable for short periods for some individuals. 
7. Food and Drink: Does the venue's catering meet your guests' dietary needs? Many individuals follow special diets, and it can be disheartening to show up to an event with the promise of a meal only to be disheartened by the spread. You may need to survey your guests before the event to get an idea of their dietary needs and preferences, then discuss their needs with the venue. If the venue cannot accommodate, will they allow you to bring in outside food to better suit the needs of your attendees?
8. Staffing: How much support will you have while facilitating your event? You may have contact before the event, but who will be your go-to for hiccups during the event? Also, how accessible is that person? If you have an AV problem, what is the approximate turnaround for assistance? 
9. Lodging: Will your guests be staying the night? If so, how far are the rooms from the conference area? Is there on-site transportation or concierge services? 

Planning a large conference is a rewarding experience but requires a great deal of detail and precision. You will set yourself up for success by studying your venue and its accommodations. Ask the questions and memorize the answers to confidently field questions from guests, attendees, and staff members. 

We're so proud of you for taking on this role and joining your Brothers and Sisters in Christ to advance God's Kingdom. 

Christian Retreats Network is here for you during your planning process. We love what we do and want to share our joyful purpose with other event planners. 

Download this free How to Pick a Venue checklist to help keep yourself organized! 👇

This may come as a surprise to some readers, but teens are spending more hours a day at home now than in years past, and there are a few theories as to why. Firstly, screens provide entertainment at any hour of the day. Summer camp was often used to fill downtime during the summer, but there really isn't ever a reason to say "I'm bored" anymore; technology allows us to have endless entertainment at our fingertips. Between streaming accounts, social media, and online games, there's always something fun to do. Secondly, the pandemic shifted the world's view on time spent at home with friends and family, and there's been a surge in self-proclaimed "introverts." According to the Pew Research Institute, today's teens sleep more and spend more time on homework versus socializing or working. Texting and social media have made it possible to socialize anywhere and anytime, so while they may be socializing less outside of the home, they're still socializing, if not more, than before. In regard to work, many teens are postponing getting their jobs until after high school graduation in lieu of focusing their time and energy on their studies and special interests.

But you know it. And we know it: Summer camp is more than a time filler. 

Not only is it a time to rest and relax, but it's also an opportunity to self-reflect, grow in your relationship with the Lord, and meet new people face-to-face. So, if your teen is feeling anxious or unsure about this once-a-year opportunity, try out these tactics to prepare your teen for summer camp. You can gently and mentally prepare your teen for a traditional, all-American summer experience.

1. Visit the camp. If it's within driving distance, schedule a day trip to drive and see the campus. Make a day of it by planning a lunch at a fun restaurant or shopping for supplies. If it's not possible, do a virtual tour. Order pizza and spend the evening digging through the camp's website and social media accounts. 
2. Share your own experiences and stories. Make this a fun experience, and include your spouse for added support. Pull out some of your old camp photos and make a PowerPoint. Add popcorn and soda for a full cinematic experience!
3. Schedule a Zoom call with a camp director or staff member. This may be especially helpful if your teen has a mental health diagnosis and has specific concerns or fears that need to be addressed. Having a trusted adult at camp can provide them with a safety net in the event they begin to feel anxious, sad, or stressed while away.
4. Stay positive and provide continuous encouragement. It's not uncommon for teens to have wavering confidence. You may have a conversation where you leave thinking they are on board, only to find out the next day they are reconsidering again. 

If it's on your heart, we encourage you to try out one of these methods to prepare your teen for summer camp. Teens today may have entertainment at their fingertips 24/7, but there isn't anything that beats a week of singing worship songs, sharing testimonies, and leaning into Him with fellow brothers and sisters in Christ. 

For those born between 1980 and 1995, adolescence was uniquely divided between a time of little to no technology and a time of a lot of technology. One day, all you had was a tube TV and a landline; the next, everyone had computers, dial-up Internet, and cell phones. 

Those born before 1980 can genuinely attest to how much technology, the Internet, and texting have changed how we communicate. Even with the integration of emojis and reactions (e.g., heart, thumbs up, thumbs down), short quips from a keyboard lack a human touch and deprive us of truly conveying ourselves and understanding the other person. 

While texting is undoubtedly convenient, an intro to Speech Communication will tell you that body language is essential to good communication! Developers took note, and video calling was released. 

While video calling existed before 2020, it undeniably grew in popularity during the COVID-19 pandemic. At a time when people were desiring human contact, video calling was the answer. It allowed people to connect face to face, see each other smile, and hear each other laugh. It offered the human connection so many people were yearning for. 

The popular video-conferencing host Zoom peaked in 2020 and was briefly the leading platform. Since then, Zoom has faced competition from other major platforms, including Google Meets and Microsoft Teams. All three giants continue to thrive and maintain steady user retention. Source: www.statista.com

Has video calling replaced old-fashioned texting and phone calls? It's possible for a handful of reasons:

1. Video calling is more accessible and inclusive for those who are deaf or have hearing impairments. Phone calls cannot accommodate the ability to communicate via ASL, nor do they allow for reading lips and body language.
2. Video calling is more personal. If you are working with a new contact, video calling allows you to make eye contact, smile, and use your hands to talk. Seeing the person you are talking to can create a connection that cannot be emulated via phone calls or text messages.
3. Video calling is more intimate. When discussing severe or solemn topics, it is easier to convey and understand one another's emotions when you can see facial expressions. While you cannot hug over a video conference, you can express empathy and kindness through body language and hand talking.
4. Video calling is more relaxed. Being hands-free allows for you to sit comfortably without holding a phone to your ear. In the right setting, it can provide a hang-out-type vibe. Spending time with others via the Internet is much more personal, with the ability to see one another's faces.

Whether you want to connect for professional or personal reasons, video-calling offers options that cannot be replicated by text or phone. An added benefit is that it doesn't require giving out your cell phone number or personal information; video conferencing can be as intimate or impersonal as needed, providing you with a customizable experience. 

Similarly, at an adult retreat, it's crucial to strike a balance between spiritual growth and fun activities. While the main focus is on worship, small groups, and speakers, injecting some light-hearted and leisurely activities into the schedule can create a well-rounded experience for attendees. These activities not only offer relaxation and enjoyment but also promote camaraderie and connection. 

We've compiled a list of fun activities for adults to consider incorporating into your next Christian adult retreat schedule:

1. Hiking Adventures: Explore the scenic surroundings of your retreat location with invigorating hikes. Whether it's a leisurely stroll or a challenging trek, hiking allows attendees to soak in nature while engaging in some healthy physical activity. Encourage attendees to connect with God through the beauty of the great outdoors.
2. Journaling Sessions: Dedicate time for introspection and reflection through journaling sessions. Provide prompts to stimulate and encourage attendees to express their thoughts, prayers, and insights. Journaling can serve as a therapeutic outlet for processing emotions and deepening their relationship with Him!
3. Fitness Classes: Energize the body and mind with fitness classes led by experienced instructors certified in yoga, Pilates, Zumba, and boot camps. Offer a variety of options to cater to different preferences and fitness levels. Physical exercise not only boosts mood but also promotes overall well-being.
4. Scavenger Hunts: Foster teamwork and exploration with interactive scavenger hunts around the retreat grounds. Create clues and challenges that encourage participants to collaborate and navigate the surroundings together. It's a fun way to familiarize attendees with the property while promoting bonding.
5. Artistic Expression: Tap into creativity with art projects or crafts that inspire self-expression. Whether it's painting, drawing, or crafting, provide supplies and guidance for attendees to unleash their artistic talents. Artistic endeavors can be therapeutic and serve as a meaningful outlet for personal reflection.
6. Relaxation Time: Designate specific periods for rest and relaxation, allowing attendees to recharge and rejuvenate. Encourage individuals to indulge in quiet activities such as reading, napping, or meditating by the lake. Providing opportunities for relaxation promotes mental clarity and spiritual renewal.
7. Board Game Nights: Recapture the joy of childhood with nostalgic board game nights. Set up game stations featuring classic favorites like Monopoly, Scrabble, and Chess. Encourage friendly competition and laughter as attendees bond over shared experiences.
8. Puzzle Stations: Create designated areas for attendees to work on puzzles throughout the retreat. Puzzles offer a soothing yet stimulating activity that promotes concentration and problem-solving skills. They also provide opportunities for casual interaction and collaboration among participants.

Incorporating these diverse activities for adults into your adult retreat schedule can enhance the overall experience, fostering spiritual growth, community building, and personal rejuvenation. By providing opportunities for both reflection and recreation, you'll create a memorable and enriching retreat that leaves attendees feeling refreshed and inspired.

Imagine...

It's finally the day of your retreat. After months of planning, you're ecstatic to share the day with attendees. You've lined up an excellent guest speaker and an energetic worship band. Everything is perfect, and you feel accomplished. That is, until someone cancels.

At this moment, you may feel anxious, stressed, or even angry, and it's OK to feel disappointed that things are off balance! Humans plan and attend events, meaning cancellations are bound to happen!

Stop, breathe, and pray before letting your emotions get the best of you, and refrain from allowing last-minute cancellations to throw you off balance. Remember, you are an accomplished Event Planner with a solid Plan B, C, and D ready to roll at a moment's notice.

We've compiled a list of event planning tips for last-minute cancellations that will help you prepare for the unexpected!

Guest Speaker:

• Plan B (Your speaker can't attend in person): In today's technology-driven world, pivoting to a virtual option is easy. Discuss a backup plan with your speaker early in the planning stage if something occurs and they cannot attend in person. Decide on video conferencing software such as Zoom, Teams, Skype, or Facebook Messenger, and have a link scheduled and shared with your team. Additionally, you can request your speaker pre-record their sermon or speech to be streamed during the timeslot.
• Plan C (Your speaker cannot attend, but you have an alternate speaker): Confer with your team and ask if anyone is willing to volunteer as an alternate speaker if your Guest Speaker cannot attend. If you are firm on the topic, encourage your alternate to watch your Guest Speaker's pre-recorded speech and speak alongside it, or, if the Guest Speaker is willing, have them write a speech for your backup. This creates a more dynamic experience than watching the standalone pre-recorded video.
• Plan D (You do not have a single soul available to speak): Identify a movie, documentary, or pre-recorded sermon related to your event theme and stream it during the time slot. SermonCentral.com is an excellent resource for sermons and sermon series. If you plan to use a movie as a backup option, take the appropriate steps to ensure you follow copyright law. Church Video License has tiered pricing dependent on your church or organization's size.

Worship Band:

• Plan B: Designate an alternate worship leader. Is anyone on your team musically talented? Do you have anyone from your home church worship band who could step in during a time of need? 
• Plan C: Use backing tracks! Many companies, such as WorshipHouse Media, provide beautifully curated backing tracks and lyrics for commercial use. Before purchasing, check with your home church to see if you can borrow anything from their media library. 
• Plan D: Check out YouTube. There are so many creators out there who make fantastic free content using worship songs from the public domain. The account 'Top Worship Songs' has 10-hour videos with lyrics. 

A last-minute cancellation will be stressful, no matter what, but it will be easier to handle with a soundproof backup plan. With technology at our fingertips, we can always consult the internet for comparable alternatives to what we originally planned. Plus, fantastic Christian organizations and content creators online make and release new resources daily.

Ultimately, when we plan for the unexpected, we set ourselves up for success. 

We've compiled a list of six silly and fun faith-based themes for your next family camp or retreat. Read on for ideas and inspiration!

1. Up, Up, & Away: Heavenly Adventures

This theme celebrates the wonders of the sky and the beauty of heaven's promises. For a biblical approach to decor, include: puffy clouds, greenery (a reference to green pastures), pearls (a reference to gates of pearls), and gold (a reference to gold pavement). For activities and studies, we suggest biblical discussions around the Tree of Life, Water of Life, Angels, and the house with many rooms. Carve out time in your schedule for outdoor activities such as stargazing, cloud watching, and outdoor exploration.

"The heavens declare the glory of God; the skies proclaim the work of his hands. Day after day, they pour forth speech; night after night they reveal knowledge.: —Psalms 19:1-2 (NIV)

The Heavenly Adventures theme will bring a peaceful yet exciting vibe to your retreat. Families will be reminded of the brilliance of God's handiwork on earth and in heaven, the awe-inspiring beauty of the sky and nature, and the promise of the ultimate destination—heaven!

2. Happy Days: Joyful Celebrations

This theme is all about rejoicing and spreading happiness to all! For decor inspiration, think: smiley faces, thumbs up, and happy emojis against a backdrop of bright colors, sunshine, and rainbows.

"Rejoice in the Lord always. I will say it again: Rejoice!" —Philippians 4:4 (NIV)

The Joyful Celebrations camp theme is guaranteed to put a smile on everyone's face. For activities, we suggest happy and silly games to keep energy levels high. For game ideas, download our FREE Recreation and Game Guide. There is a designated section for SILLY games! With a steady stream of uplifting activities planned, every moment will be filled with joy and laughter.

"And God said, "This is the sign of the covenant I am making between me and you and every living creature with you, a covenant for all generations to come: I have set my rainbow in the clouds, and it will be the sign of the covenant between me and the earth. Whenever I bring clouds over the earth, and the rainbow appears in the clouds, I will remember my covenant between me and you and all living creatures of every kind." —Genesis 9:12-15 (NIV)

3. Jesus Olympics: Running the Race of Faith OR Power Lifters: Building Strength in Body and Spirit

Choose which theme you like best for your group from these two easily interchangeable options. They challenge families to run the good race with Faith, Perseverance, and Determination. As Christians, we know that heaven is the ultimate destination, and like athletes competing in the Olympics, we must push ourselves to win the ultimate prize – a crown that will last forever! Pro tip: If you plan an annual retreat, you can use one theme first then wait two years to use the second theme. Reuse the decor and make your supplies last by using resources to their fullest potential.

"Do you not know that in a race, all the runners run, but only one gets the prize? Run in such a way as to get the prize. Everyone who competes in the games goes into strict training. They do it to get a crown that will not last, but we do it to get a crown that will last forever." —1 Corinthians 9:24-25 (NIV)

These themes combine and compare athleticism with Faith, reminding families that Faith takes perseverance, determination, and practice! With a focus on building physical and spiritual strength, thematic games, competitions, and team challenges will inspire everyone to give their all for the glory of God. Campers will be empowered to reach new heights and confidently overcome life's obstacles. For decor, use a mix of faux gold crowns and gold medals as focal points. Add in references to marathons, weightlifting, and training for extra variation.

"I have fought the good fight, I have finished the race, I have kept the Faith. Now there is in store for me the crown of righteousness, which the Lord, the righteous Judge, will award to me on that day—and not only to me but also to all who have longed for his appearing." —2 Timothy 4: 7-8 (NIV)

4. Faithcraft: Building God's Kingdom

This theme will appeal to your Minecraft fans and parents of Minecraft fans! Minecraft is a popular adventure video game that uses blocks to build and pave the way to defeat the Ender Dragon! With this theme, you will prepare a memorable camp or retreat that focuses on creativity, teamwork, and Faith. Campers can explore the block world in real life through Minecraft-esque games, activities, and creations.

Our suggestions:

• Build epic structures to showcase ingenuity: these MagnaCraft building blocks bring the Minecraft world to the real word.
• Embark on thrilling "quests" to defeat Evil: RidleMe is an online platform that helps create clues for scavenger hunts. Click here to be redirected to their step-by-step article on "How to Create a Minecraft Scavenger Hunt Party Activity."
• Expressing creativity through cool Minecraft-themed crafts: This Pinterest Content Creator has a Pinterest board dedicated exclusively to Minecraft crafts. Click here to be redirected to her board.

"Therefore, everyone who hears these words of mine and puts them into practice is like a wise man who built his house on the rock. The rain came down, the streams rose, and the winds blew and beat against that house; yet it did not fall, because it had its foundation on the rock. But everyone who hears these words of mine and does not put them into practice is like a foolish man who built his house on sand. The rain came down, the streams rose, and the winds blew and beat against that house, and it fell with a great crash." —Matthew 7:24-27 (NIV)

This popular theme emphasizes building a strong and solid foundation of Faith. Campers will discover valuable lessons about God's love through working together as a family.

5. Kickin' It With Jesus: Retro Aerobics

Transport your family camp back to the 1980s with this retro-themed retreat inspired by the nostalgia of the outlandish aerobics craze that swept the nation! This theme is excellent for fall and winter retreats when you'll spend most of your time inside.

Some fun activities we suggest:

• Aerobics classes: Designate a youth pastor to be the aerobics instructor complete with an authentic 1980s get-up!
• BIG HAIR Contest: Compile an array of hairspray, teasing combs, and curling irons. The biggest and best hair wins the contest! These pictures will make great social media content! Note: make sure participants are old enough to safely use a curling iron.
• P.E. Pacman: Facilitate this P.E. version of the popular Pacman video game. Released in 1980, Pacman was all the rage!

"Love must be sincere. Hate what is evil; cling to what is good. 10Be devoted to one another in love. Honor one another above yourselves. Never be lacking in zeal, but keep your spiritual fervor, serving the Lord. Be joyful in hope, patient in affliction, faithful in prayer. Share with the Lord's people who are in need. Practice hospitality." —Romans 12:9-13 (NIV)

Get ready to sweat to the oldies (recognizing this reference might be telling of your age) as you kick, step, and dance your way to fitness, fun, and FAITH! Be sure to incorporate loads of neon colors, leg warmers, and upbeat music into your decor. This retreat theme will get everyone moving and grooving as they praise Jesus!

6. May the Faith Be With You: Galactic Adventure

Journey to a galaxy far, far away with this galactic-themed outer space retreat that celebrates Faith and salvation. Inspired by the timeless message of the Force, this retreat will challenge participants to embrace their inner Jedi and fight for what is right. With lightsaber duels, space-themed games, and intergalactic missions (scavenger hunts, riddles, and other mental training games), this retreat will ignite the imagination and inspire everyone to let their Faith guide them on their epic adventure to salvation!

"But you, man of God, flee from all this and pursue righteousness, godliness, Faith, love, endurance, and gentleness. Fight the good fight of the Faith. Take hold of the eternal life to which you were called when you made your good confession in the presence of many witnesses." —1 Timothy 6:11-12 (NIV)

If you plan to show the movie, make sure you go through the appropriate channels. Church Video Licensing can help you with obtaining licenses. Click here to be redirected to their website. 

Whether you're exploring the wonders of the cosmos or battling the bad guys in a galaxy far, far away, these eight family retreat themes will elevate the experience and create lasting memories for years to come. Families will leave family camp thriving after experiencing a week of Faith, fellowship, and fun.

Early Planning and Organization

The key to any successful event is meticulous planning, and a church Thanksgiving meal is no exception. Start early by forming a planning committee consisting of dedicated volunteers from the congregation. Assign roles and responsibilities, such as food preparation, decoration, entertainment, and logistics. Setting a clear timeline and budget will help keep everyone on track.

Choose a Suitable Venue

Selecting the right venue is crucial to accommodate the congregation comfortably. If your church has a spacious hall or gathering area, it may be the perfect location. Alternatively, consider renting a nearby community center or outdoor space, depending on the expected attendance. Ensure that the venue has adequate facilities for food preparation and serving.

Plan the Menu

The heart of any Thanksgiving celebration is the delicious food. Decide whether the meal will be a traditional church potluck dinner, or if the church will provide some or the entire spread. Encourage diversity by asking attendees to sign up for specific dishes to avoid duplication. Be mindful of dietary restrictions and allergies when planning the menu to ensure everyone can enjoy the meal.

Decorations and Ambiance

Creating a warm and welcoming atmosphere is essential for a successful church Thanksgiving meal. Use autumn-themed decorations such as pumpkins, gourds, fall foliage, and table centerpieces to set the mood. Consider incorporating a gratitude wall where attendees can share what they are thankful for, fostering a spirit of thankfulness.

Entertainment and Activities

Thanksgiving is not just about the food but also about building connections and having fun. Plan activities and entertainment that encourage fellowship. This could include a talent show, live music, or even a friendly Thanksgiving trivia quiz. These activities will help attendees bond and create lasting memories.

Volunteer and Community Outreach

Thanksgiving is a time for giving back, so consider incorporating an element of community outreach into your church meal. Invite local charities, shelters, or less fortunate members of the community to join the celebration. Encourage your congregation to volunteer their time and resources to make the event inclusive and impactful.

Expressing Gratitude

During the meal, take a moment to express gratitude. Invite members to share what they are thankful for or have a designated speaker deliver a heartfelt message. Incorporate prayer into the event to connect with the spiritual aspect of Thanksgiving and acknowledge the blessings received.

Clean-Up and Thank You

After the meal and festivities, ensure a smooth and efficient clean-up process. Thank your volunteers for their hard work and attendees for their presence. Send out a follow-up message or newsletter expressing gratitude and sharing photos from the event, reinforcing the sense of community and thankfulness.

Planning a successful church Thanksgiving meal that combines fun and fellowship is a wonderful way to bring your congregation closer together. By starting early, organizing effectively, and focusing on creating a warm and welcoming atmosphere, you can ensure that your Thanksgiving celebration is not only memorable but also spiritually enriching. As you gather around the table, remember that Thanksgiving is a time to express gratitude, strengthen bonds, and share in the joy of the season with your church family.

Halloween, historically a controversial holiday for many Christians, actually has roots in Christianity. Its origins trace back to the Celtic festival of Samhain, which marked the end of harvest and the onset of winter. Over time, the holiday evolved, incorporating various practices related to ghosts and the supernatural. Eventually, it became known as Halloween, a day preceding All Saints' Day, dedicated to honoring martyrs and saints. 

"On May 13, A.D. 609, Pope Boniface IV dedicated the Pantheon in Rome in honor of all Christian martyrs, and the Catholic feast of All Martyrs Day was established in the Western church. Pope Gregory III later expanded the festival to include all saints as well as all martyrs, and moved the observance from May 13 to November 1." Source here.

Halloween's modern celebrations often include ghosts, ghouls, and gore, and these aspects often do not align with the values and beliefs of many Christians. However, there are creative and wholesome ways to celebrate the season with Jesus at the center. If you are looking for ways to engage with the holiday in a healthy, happy, and Holy way, here are some simple and meaningful activities to consider:

1. Biblical Pumpkin Carvings: Instead of traditional Jack-o-Lanterns, carve pumpkins with verses or biblical imagery. Designs like crosses or fish symbolize faith and can serve as powerful visual reminders of Christian beliefs. Display these carved pumpkins on your porch to share your faith with neighbors and passersby. If you are looking for something more challenging, try your hand at one of these intricate designs!
2. DIY Costume Contest: Combat the Halloween consumerism by planning a DIY Costume Contest. Start by setting a budget for each family member. Visit a thrift store together, then set a timer. Everyone makes a mad dash to find and create the best homemade costume. The winner gets to choose where the family orders take-out! This activity fosters creativity and resourcefulness while minimizing excessive spending.
3. Family History Lesson: Take the opportunity to delve into the history of Halloween with your family. Explore its origins and evolution through online resources and discussions. For younger children, engage them with Saints Coloring Sheets accompanied by biographical information, combining fun with educational insights. 
4. Fall Festival: Host a fall festival as an alternative to a traditional Halloween party. Incorporate classic autumn games like Bobbing for Apples (harder than it looks and hilarious!), Corn Shucking Contests, and Scarecrow Creation Contests. Create a festive atmosphere with seasonal decorations and refreshments made from fall produce such as apples, pumpkins, and pears!
5. Ezekiel and the Valley of Dry Bones Lesson Plan: Use Halloween as an opportunity for a dual learning experience. Explore the biblical story of Ezekiel and the Valley of Dry Bones, discussing its themes of restoration and faith. Supplement the lesson with an anatomy activity, learning the names of bones, connecting biblical narratives with practical knowledge. Try this fun song to learn the names of the bones in the body!

These Christian Halloween activities offer meaningful ways to celebrate the season while incorporating faith and values into the festivities. By infusing traditional Halloween traditions with Christian principles, families can create memorable and enriching experiences that honor their beliefs and bring them closer together.

In preparation for this blog post, we spoke with our friends and families and asked them to identify some of the top hurdles they face as Christian parents. We came up with a list of five key topics. Read on for our overview and guidance on these challenging topics:

Respecting Religious Choice and Freedom

Christian parents often find themselves walking a delicate tightrope between imparting their faith to their children and respecting their freedom to explore. It's important we create an alignment of open dialogue and an environment where children feel empowered to ask questions and express their beliefs. While parents may hope their children will embrace their faith, we must also acknowledge that genuine faith cannot be forced but must be freely chosen. Respect for religious choice fosters a healthy environment for spiritual growth and maturity!

Family Devotional on World Religions: https://axis.org/resource/world-religions-conversation-kit/

Balancing Screen Time and Technology in a Digital Culture

In today's digital age, screens and technology present a significant challenge for Christian parents. Balancing the benefits and risks of technology while nurturing faith and family values requires intentional and consistent effort. Setting boundaries around screen time and monitoring content can feel like a second job; finding the time to read reviews of movies, programs, and games to ensure the content aligns with your family's values is time-consuming. Luckily, numerous faith-based programs are available for streaming and download, making life a little easier for Christian parents! Incorporating faith-based content and discussions into digital interactions can help children see technology as a tool for spiritual enrichment rather than a distraction from it.

Family Program Suggestion: https://www.focusonthefamily.com/episodes/broadcast/screen-time-less-is-more/

Addressing Secular Influences on Science and Sex

Secular influences, particularly in areas like science and sexuality, can challenge Christian values and beliefs. Many parents report they find themselves navigating tough conversations with their children about topics such as evolution, gender identity, and sexual ethics. It's crucial to approach these discussions with honesty, humility, and a commitment to biblical truth. Providing age-appropriate education grounded in Christian principles empowers children to navigate secular perspectives while maintaining a solid foundation in their faith.

Family Devotional Suggestion: https://axis.org/resource/the-one-conversation-podcast/5-identity-sex-purity-culture-gen-z-dr-juli-slattery/

Responding to Moral Relativism and Sin

The prevalence of moral relativism in today's society can undermine Christian values and beliefs about right and wrong. As Christians, we’re called to equip our children with a biblical understanding of morality and sin while navigating the complexities of today’s world. This involves teaching the difference between cultural trends and timeless truths in tandem with modeling repentance, forgiveness, and grace. By grounding children in the unchanging principles of God's Word, parents can help youth withstand the shifting sands of moral relativism.

Suggestion: https://rootedministry.com/god-evil-suffering-and-teens-part-1-reframing-the-conversation/

Cultivating and Modeling a Relationship with God

Above all, Christian parents must prioritize cultivating and modeling a vibrant relationship with God in their lives and families! This involves intentional practices in everyday life, such as prayer, scripture reading, worship, and service, that demonstrate strong faith. By living authentic biblical lives, parents 1) provide a powerful example for their children to follow and 2) create a nurturing environment where faith can flourish. 

Suggestion: Attend a family retreat or camp. This is an excellent opportunity to model spiritual reflection alongside youth.

Navigating parenthood as a Christian parent is no easy task, but it's also a deeply rewarding journey filled with opportunities for growth and connection with God. Parents can navigate the complexities of raising young Christians with wisdom, grace, and faith by addressing these five key hurdles—respecting religious choice and freedom, balancing screen time and technology, addressing secular influences, responding to moral relativism, and modeling a relationship with God.

This guide is the ultimate tool for event planners! It's packed with exciting features and is designed to cater to all your recreational needs. Here are eight reasons why our guide is a must-have for every organizer and leader on your team:

1. 28 Exciting Games: Our guide includes a variety of games to choose from, each designed to foster friendship and provide entertainment. With twenty-eight games to choose from, you'll never need to sleuth the internet again. Everything you need is right here: supplies, instructions, and tips. Plus, instructions are written in script form so you can read instructions to your group directly from the guide.
2. Categorized by Type: To simplify your life, we've categorized all twenty-eight games by type, ensuring an effortless approach to finding an activity. Whether you're looking for icebreakers, creative games, or just pure fun, you can quickly and efficiently find the perfect game to suit your needs.
3. Hashtag Index: Besides our well-organized Table of Contents, we included an index with additional categories to make finding games and activities a breeze. Flip to the back of the guide to search for games by page number. The hashtag index includes categories such as #outside, #water, #food, #nosupplies, and more.
4. Four #nosupplies Games: For those moments when you need a game but lack the necessary supplies, our guide has you covered with four #nosupplies games. These games are easy to do anywhere and require no special equipment, making them perfect for spontaneous fun or situations where resources are limited.
5. Seven # icebreakers: Breaking the ice can sometimes be challenging, but with our seven carefully selected # icebreakers, you'll get your group moving and interacting in no time. These games promote connections, break down barriers, and create a lively and inclusive environment.
6. Printable Coordinating Documents: To ensure smooth planning and execution, we included printable coordinating documents. These resources include icebreaker topics, get-to-know-you questions, and necessary game addendums. This bonus feature streamlines the organization process, allowing you to focus on relationships instead of administration.
7. 12 New Ways to Divide Groups: Dividing groups can sometimes be a logistical challenge, but our guide offers 12 innovative and fun ways to divide large and small groups fairly. From creative methods to random selections, these strategies make group division light-hearted and efficient, ensuring that teams are balanced and ready to compete or collaborate.
8. Colorful Printable PDF Package: Our 2024 Recreation Guide is packaged in a colorful, attractive, and user-friendly PDF file. This digital format allows you to access the guide on any device and even gift it to your team members.

Our 2024 Recreation & Game Guide is a complete toolkit for creating memorable and engaging experiences with your group. With its diverse selection of games and practical features, this guide is an invaluable asset for any event planner or team leader. Don't miss out on this FREE resource. Download your copy today courtesy of Christian Retreats Network. Happy Planning!

As Christians, we know the power of prayer because our God is mighty! 

In today's blog post, we share ways to show students love and support through intentional and planned prayer. Start using these prompts now or save this blog to reference the next time students in your congregation prepare to leave for camp, a retreat, a mission trip, or another transformative experience.

Prayer Prompts:

Do not be anxious about anything, but in everything, by prayer and supplication with thanksgiving, let your requests be made known to God. Philippians 4:6

• Encouragement and patience for counselors and camp staff
• Discernment and enlightenment for speakers and the worship band 
• Fun and safety for students and their cabin mates
• Safe travels and favorable weather for all
• Spiritual and emotional growth for students
• Positive interactions and new friendships for students
• Each student arrives with an open heart
• They receive the message our God has for them
• They leave encouraged and rejuvenated.
• Their faith is challenged and deepened.

Ways to Pray:

"And this is the confidence that we have toward him, that if we ask anything according to his will, he hears us." 1 John 5:14

• Small Group: Check in with other parents and ask them to participate in a weekly prayer. Commit to meeting once a week for group prayer over the students. Gather in small groups, connecting with other parents who share the same concerns and hopes for their children. Commit to a weekly gathering for collective prayer, strengthening bonds and lifting your collective petitions to the Almighty.
• Whole Congregation: Speak with your leadership team and ask to include a congregational prayer for the students. Invite them to the front and announce their names. Extend this unity to your entire congregation by engaging your leadership team to include a dedicated prayer session for the departing students, calling them by name and invoking God's guidance.
• Send Off: Organize a group prayer at the drop-off location. Encourage students to gather while parents huddle around. As the departure day arrives, arrange a heartfelt group prayer at the drop-off location, uniting the students in a cocoon of love and faith.
• Return: Welcome your students back with open arms! Before everyone goes their separate ways, gather for a group prayer. Refer to your previous prayers and ask that God makes it his will. And upon their return, let's join once more, reinforcing the continuity of our collective prayers and seeking that God's will be fulfilled in their lives.

We've provided you with a set of meaningful prayer prompts and ways to pray for your students. By intentionally lifting them up in prayer, we seek to cover them with God's love, protection, and guidance. Our ultimate hope is that they depart with open hearts, receive God's message, and return encouraged and rejuvenated, with their faith challenged and deepened.

Guard Your Heart and Mind:

Proverbs 4:23 reminds us to "above all else, guard your heart, for everything you do flows from it." Apply this wisdom to your online interactions. Be mindful of the content you consume and engage with. Unfollow or mute accounts that promote negative influences and surround yourself with uplifting and positive content. Protect and maintain your privacy online. Be cautious about sharing personal information, such as your address or phone number, and set your social media accounts to private if possible. Always think twice before accepting friend requests or followers from strangers.

Practice Digital Discernment:

Not everything you see on social media is true or beneficial. Be cautious of rumors and false teachings, and verify information before sharing it online. Seek wisdom and discernment when engaging in online discussions, especially on matters of faith. If you feel the need to immediately respond to a social media post: pause and reflect. Commit to a day of prayer and reflection to think deeply and intentionally about your reaction. Consult with other Christians in your life about how you are feeling. Ask your elders about confusing Biblical information you see on the internet.

Set Time Limits:

Like soda and candy, spending too much time on social media can be detrimental to your well-being and faith. Set healthy boundaries and allocate time for other important activities, such as prayer, reading the Bible, and spending quality time with loved ones. Social media is so fun and entertaining; it’s so easy to get sucked in by entertainment for hours at a time. If you struggle with giving too much of yourself to social media, seek accountability. Share your social media experiences with a trusted friend or family member. Discuss your online interactions and use, seek advice when in doubt, and be open to constructive criticism.

Be a Light in the Digital Darkness:

Matthew 5:16 encourages us to let our light shine before others. Your online presence can reflect the love of Christ. Share inspiring messages, offer encouragement, and be a positive influence in the digital realm. Remember that your words and actions can have a profound impact on others. Avoid participating in or allowing cyberbullying. As Christians, we are called to love our neighbors as ourselves (Mark 12:31). Never engage in cyberbullying or online harassment. If you witness such behavior, report it and encourage kindness and respect in online communities.

Lastly, turn to prayer for guidance in your online endeavors. Seek God's wisdom and ask for His guidance in all your digital interactions. Let the Holy Spirit lead you in making the right choices. In conclusion, social media can be a valuable tool for Christian teens to connect, share their faith, and be a positive influence in the digital world. By following these safe social media practices, you can honor God in your online presence and make a positive impact on others. Remember that, just as in the physical world, your actions and words in the virtual world can reflect your Christian values and beliefs.

Per the CDC, depression, substance use, and suicidal thoughts are significant concerns based on data reported on youth aged 12-17 years in 2018-2019:

• 1% had a major depressive episode.
• 7% had persistent feelings of sadness or hopelessness.
• 1% had a substance use disorder.
• 6% had an alcohol use disorder.
• 2% had an illicit drug use disorder.
• 8% seriously considered attempting suicide.
• 7% made a suicide plan.
• 9% attempted suicide.
• 5% made a suicide attempt requiring medical treatment.

Source: https://www.cdc.gov/childrensmentalhealth/data.html

Teenagers face new and different struggles that didn't exist even ten years ago. Social media and technology continue to change how we communicate in new and unpredictable ways that are fascinating and undoubtedly addicting. Today's teens live in a drastically different world than many of us did in our youth, which makes disconnecting significantly more difficult for them.

As leaders and planners, how do we move the dial? How do we plan transformative experiences that inspire our youth to seek His wisdom, guidance, and love in retreat?

Firstly, we must be prepared to model and facilitate prayerful retreats alongside our co-leaders. Throughout history, the act of retreat has served as an opportunity for radical internal change and growth. In Luke 9:28-36, Jesus retreats to the top of a mountain with Peter, John, and James to pray. While there, Moses and Elijah appear and speak with Jesus. The men hear the voice of God, yet it's recorded they never said a thing the rest of their days. Their experience was intimate and sacred between the three of them and God. This story reminds us that retreat is an intimate experience with the Lord, and its benefits are amplified in numbers and community.

Secondly, we must live authentically and honestly with our teens. Identify your staff needs and start recruiting leaders who will be beacons of light and Christian wisdom. Be particular when choosing your retreat staff, and recruit leaders who are seasoned in their faith and experienced in leading retreats. It may seem like a no-brainer for the young adults in your congregation to chaperone a youth retreat. They are closer in age and bound to have more in common with your youth population, but have you considered your older congregation? Diversity is essential when leading teens in their walk with Jesus, and the faithful members of your church community have incurred decades of unparalleled life experience.

Lastly, we must actively disciple to reach teens who don't have a home church or youth group. Signing up for an overnight trip with people you don't know is intimidating, so in your advertising and marketing, include explicit messaging that invites individuals to communicate and ask questions. 

Instead of: "Questions? Email leader@supergreatchurch.com" 

Try: "No home church? New to prayer? Join us! We'd love to have you. Email leader@supergreatchurch.com to schedule a 1:1 with one of our retreat leaders." 

Retreats allow teenage students to delve into His Word in a fun, safe, and neutral environment. Do you need a place to host your next retreat? The Christian Retreats Network offers retreat and conference centers in Illinois, Nebraska, Kansas, Michigan, Virginia, and West Virginia.

For inspiration, check out our numerous blogs about retreat themes.

Connect with a CRN planner today to get started.

As a camp director or leader, the camp store serves as a means for the camp to raise valuable funds and as an opportunity to shine a light on your mission. Now, you might wonder, 'What kind of products do campers truly desire?' It's a question worth investigating because merchandise that doesn't resonate with campers will result in unsold items and waste.

Today, we are sharing inspo for your 2024 camp store. Every item on this list was chosen from a Christian supplier whose mission includes sharing God's word, love, and message.

1. Devotionals: Christian books and literature are a great way to stay accountable. Offering teen-friendly devotionals encourages campers to stay consistent in their time with Him after camp. We love this popular devotional for Gen Z called The Word According to Gen Z Devo. It is a 30 day devotional with video links. 
2. Baseball Caps: Classical Baseball caps or "Dad Hats" are popular. Neutrals (tan, brown, and black) with purposeful distressing are a solid choice. We like this "God is Greater Than The Highs and Lows" option from Rep the One.
3. On-Trend Tees: You might not know what "Yeet" means, but your youth group probably does. This shirt is a fun mix of Christian messaging and pop culture. The Old English font conveys historical value and reminds us that Jesus never goes out of style!
4. Stickers: Snag a bulk order and keep them at your checkout for a cheap, affordable, and quick purchase. They can be used to customize tumblers, laptops, coolers, and more. Smart Marketing Tip: Offer a BOGO (Buy One Get One) and encourage campers to gift one to friends and family at home. 
5. Gag Gifts: This "Jesus Take The Wheel" tire pressure gauge is so funny! It doubles as a keychain for visibility. Purchase 12 for $18 from Living Grace. 
6. Water Bottle: Tall tumblers with handles are everywhere right now. This Stanley-inspired tumbler is both chic and inspirational. Elevate Faith offers a variety of designs to choose from. 
7. Notebooks: Paper and pen were on the packing list, but a new notebook is good for the soul! These notebooks from Living Grace come in packs of 6 and 12. They come with Christian messaging and are the perfect size for carrying to and from small groups.
8. Cell Phone Case: In emulating the sticker trend, this case from Elevated Faith is fun and eye-catching. It's a great way for campers to share their beliefs and faith with the world.
9. Tote: Powerful messaging makes this tote more than something to carry your purchases. In addition to pink, it comes in gender-neutral blue and black.
10. Custom Shirts: Lastly, make your camp memorable with a customized shirt. Consider hiring a graphic artist to create an all-new custom graphic for your camp season if your budget allows. Have it printed on shirts, hoodies, hats, and more. Save time and purchase a pre-made graphic. Uth Stuph (pronounced Youth Stuff) offers ready-made graphics for camps, youth groups, mission trips, and more. They will add your camp’s name for personalization and branding.

As a Christian leader and event planner, you understand the importance of meaningful connections and appreciate the significance of transformative experiences. The items you offer in your camp store should reflect the values and faith that you uphold. Consider offering items with Christian symbols and messages of faith that are enticing and on-trend. Campers will walk away holding on to not only their memories of camp but also a piece of God's grace.

Are they talking about it and asking to go?

Is your child talking about camp non-stop? A strong desire to attend camp indicates that your child is ready to attend overnight camp.

Are they independent and self-reliant?

A child who willingly goes to school and engages in extracurricular activities without tears or clinging to you is likely ready for camp.

Do they do well at sleepovers? Or, have they ever spent the night away from you?

Has your child successfully spent the night somewhere without you and felt comfortable? If not, a trial may be beneficial to easing both your and your child’s nerves.

Can they go to the restroom and bathe by themselves?

Are they capable of managing their hygiene? Camp counselors can't assist with these tasks. Campers need to shower and use the restroom independently.

Are you confident in your child's ability to be away from you?

How do you feel? If you are unsure, reflect and pray before signing up. If you are confident in their ability, share that confidence with your child. Let them know that you know they can do it, and cheer them on!

The takeaway:

If you still need time to decide, we recommend starting with a family camp or retreat. Attending camp with family gives kids a taste of what's to come and builds their confidence.

Camp is a beautiful experience, often the highlight of a kid's summer, but the first (or even second time) can be intimidating. Just remember that age alone is not an absolute criterion. We are all unique and different, and the decision to attend depends on the individual child's abilities and willingness.

In this article, we'll explore various fundraising ideas to help bridge the financial gap and ensure that no child in your community misses out on this life-changing opportunity.

Service

Organize a service fundraiser where participants offer various services such as lawn care or cleaning. For example, you can mow yards, rake leaves, till gardens, clean basements/garages, or paint sheds. The beauty of this approach is that it raises funds AND encourages community members to support a good cause, all while crossing items off their to-do lists. Advertise your service project in your church's weekly bulletin and monthly newsletter. Is there a senior group at your church? Send one or two youth representatives to discuss the fundraiser and entice sales.

Babysitting

If your church has a nursery, you have a stream of income. Consider offering a youth program to the parents and guardians in your church. Be strategic in choosing dates. If it's around the holidays, offer a time for parents to drop off their children for a day of Christmas shopping. Are there any adult-only events coming up in your area? Offer a kid’s program during that same time frame. It's great for parents to have fun alternatives to asking grandparents or friends to help with childcare. Is there an event coming up at your church where the nursery would typically be available? Have your youth staff the nursery and ask for "tips." Additionally, you can provide babysitting services at church members' homes, offering flexibility and convenience.

Sporting Tournament

Plan and organize a sporting tournament. In planning, think about what is popular in your hometown. Do you have a large and active runners’ group? If so, consider planning a 5k and Fun Run. Do you have a large fan base in your community for a specific sport or sports team? Plan a tournament around that sport: football, baseball, or basketball. Charge a small entry fee for participants and offer food and drinks for sale during the game. Up the ante and offer a cash prize for the tournament winners. Ask a local Christian business to sponsor the winners; small and mid-size companies often seek opportunities to give back to their community.

Coupon Book/Card

Develop a coupon book or card featuring discounts and special offers from businesses in your local region. Companies can donate or participate in creating these coupon books, benefiting from increased visibility and customers. Purchasers get discounts, and your fundraising campaign receives the proceeds, making it a win-win for all parties involved. Coupon Books can sometimes take a few years to catch on, so be consistent and strategic in your planning and implementation. Set a sales period and be transparent about when they will be for sale again. Consider including an appeal and picture in the Coupon Book telling your story and your "why." Include a QR code that allows individuals to donate directly to the Youth Group.

Ask for Donations from Sponsors

Never underestimate the power of directly asking for support. Approach church members with requests to help cover the camp costs for deserving children. Some church members may be eager to support a child's camp experience financially. Ask your church leadership about a special offering plate in the months leading up to summer; at registration time, organizers can use the funds to sponsor or discount fees for campers. Also, the QR code I mentioned? Ask your church marketing team to include the QR code and appeal in the church's bulletin and newsletter. Individuals can scan and donate right from their phones.

We're excited about the upcoming summer Bible camp and are seeking sponsors. Your support would mean the world to us. This camp is an incredible opportunity to strengthen our faith and build lasting friendships. We're asking your help to cover the costs, making it possible for every youth group member to attend. Your generosity will make a real difference in our lives, and we're grateful for any contribution you can offer. Thank you so much for being a part of our mission!

Donations can be made by cash, check, or Venmo.

• Cash and Check to Youth Group Leader.
• Venmo: @SuperGreatChurchYouthGroup

Sincerely, 

Super Great Church Youth Group

Youth camp is undeniably a valuable and life-changing experience. However, the financial aspect can pose a significant obstacle for many families. That's where creative fundraising ideas come into play, ensuring every child within your community takes advantage of this transformative opportunity. The time and effort invested in these fundraising initiatives are undoubtedly worth it, as they enable every child to access the benefits of attending camp. By working together, your church and community can make youth camp a reality for all children, providing memories and life lessons that will last a lifetime.

Read our previous blog post: "They're At That Age" 

Amidst the constant whirlwind of technology and the juggling of school and extracurriculars, teens face pressure like never before. As the trusted adults and elder Christians in their lives, it's vital we share with them the value of rest and relaxation. Summer camp is the perfect place to unwind from the stress of homework, practice, and social calendars. We can all time away to rekindle our connection with Him, undistracted by the world's noise and needs. 

Summer camps come in all shapes and sizes, tailored for different personalities and interests. As your children age, you might notice a shift in the language used to advertise what is essentially summer camp. Instead, you might read about service or mission camps for teens. Service camps offer a work-study program sprinkled with traditional summer recreation. A group of 5th-grade children may happily play in the lake for two hours, followed by another hour or two of recreational entertainment. A teenager may be sufficiently satisfied with one hour of traditional recreation plus independent bible study and additional chapel time. No matter the age, the goal is the same: to help students grow in their faith and service to others. 

Encourage your teen to embrace the transformative journey of retreats, where faith deepens, and lasting friendships are forged. In the serene embrace of nature, they discover God's love and purpose, gaining strength to navigate life's challenges. It's a sanctuary for spiritual growth, nourishing their hearts and souls.

As you consider the path your child might take in their journey of faith and service, don't forget the remarkable opportunity camp counseling presents. Just like our Heavenly Father guides and nurtures us in our spiritual walk, camp counselors have the privilege of leading young souls toward personal growth and a deeper connection with God. In this role, young adults can gain valuable life experience while spreading the light of Christ to those around them. So, if your child feels they may have outgrown being a camper, encourage them to consider the fulfilling path of camp counseling, where they can make a lasting impact in the name of the Lord.

When having a heart-to-heart with your teenager about their plans for this upcoming summer, consider exploring camps tailored to their age group. It's a fantastic opportunity for them to make lasting memories and grow in faith and character. If they're hesitant about being a camper, reassure them they can volunteer or become counselors. Both roles offer a summer experience they'll cherish. Rest assured, they are always young for the enriching and transformative experience of camp.

A prayer for your teen: 

Heavenly Father, we humbly come before You, entrusting our beloved students into Your care as they embark on their impending summer. Surround them with Your love, protection, and wisdom. Grant them the strength and courage to face new experiences. Bless their interactions with fellow teens so that they may be healthy and in your image. May this journey be a source of inspiration, deepening their faith and filling their hearts with joy. In Your holy name, we pray. Amen.

Sometimes, a theme will jump right out at you; other times, nothing seems quite right—prayer to the rescue. If you struggle to identify a theme, schedule a small group meeting and invite your steering committee team. Pray and reflect on the goals you wish to accomplish this summer. Allow God to guide you as you choose a meaningful and impactful theme.

Answer this question as a team: What do we want to accomplish with this camp? His words are a great place to start. Choose the core scripture you will base your camp around. Your passage can also work as a tagline. Keep in mind that taglines are generally more memorable when shorter. Using a verse is excellent, but keep it limited to one sentence or less. For example, we have chosen Ephesians 4: 17-32 as our inspiration, specifically 4:23, where Paul tells the Ephesians to be "renewed in the spirit of your minds."

Example Mission Statement: To provide an enriching summer camp experience for youth ages 10-13 where they may recharge and renew their faith in God in the spirit of Ephesians 4:23.

Next, get creative. You don't need to be a marketing genius to be innovative. Consider how the scripture can be tied to something relevant and recognizable to your demographic. For example, our demographic is teens between thirteen and seventeen, and we have chosen to compare the word "renewed" to "recharge." Our team chose a battery icon as our relevant item. Remembering the guest demographics that will be receiving this content is essential.
Put a name to your theme. This will be the title of your camp. We will use:

Example Tagline: Spiritual Recharge: Unplugged and Connected.

Lastly, create a logo and marketing materials. There are a few ways to go about this. If you have a creative person on staff, ask them to create a logo for you. If your resources are limited, there are a ton of free logo makers on the web. For this project, we used Canva.com to create a logo with easy-to-update templates. Your logo should ideally be 500x500 pixels.

We're going to customize it to make it ours. Best practice is to create a couple of variations of your logo because only some places you use your logo will have the same space availability. A square or circle design is great for using your logo as a social media profile picture or display icon whereas a landscape design (200x500) may be better suited letterhead.

Take note of your fonts and color codes.

From there, use your logo on all marketing materials to build your brand: flyers, graphics, emails, social media, and websites. Don't let marketing and advertising be daunting. It can also be a really fun and creative experience for you and your team. Enjoy planning, and check in with us for more tips and tricks!

As Christian event planners, this means we must be proactive in our approach and utilize modern advertising strategies. Below we are sharing a 12-month planner for your next Youth Retreat or Camp. Use this task list to stay on track and remember to keep your communication E-C-A!

E = early

C = consistent

A = appropriate

12-Months Out:

1. Secure the date and venue.
2. Create a steering committee that includes at a minimum: 1) chair, 2) secretary, 3) treasurer, and 4) marketing coordinator. 
3. Write a mission statement and define the theme for your retreat or camp.  Stuck? Think critically about what you want to accomplish with this retreat? Challenge your team to write a response to this question and bring it with them to the next meeting. Encourage your steering committee to write openly and honestly. Then, pray as a group and discuss.
4. Create a marketing and recruitment plan. Identify your intended audience and define how you plan to get their attention. Define your social media (text, email, social media, etc.). Remember to keep the number of accounts you choose manageable. Updating three social platforms can be time consuming. Quality over quantity applies here.
5. Create a logo and define a brand. Choose: 1) a logo, 2) two or three colors, and 3) two or three fonts. Use them on all your graphics for consistent branding.

9-Months Out: 

1. Create a Save The Date graphic. This information should be limited in nature and include at a minimum: the date, location, and leader contact information.
2. Post the Save the Date EVERYWHERE you can think of. Post your graphics on all relevant social media accounts and ask others to share it on their pages. Submit your graphic to whomever designs your church bulletin and newsletter. 

6-Months Out:

1. Create a detailed and final flyer for the retreat and post it everywhere. Your flyer should look similar to the Save the Date. Your audience is starting to associate your logo and brand with your event. Consistency is key! 
2. Add your event to all applicable calendars. Get it on your organization's website and add it to your social media accounts. If you have a Facebook page, add it as an event.
3. Schedule consistent social media posts: Schedule social media posts at least every two weeks until two months from the event.

2-Months Out: 

1. Write and release a Parent Letter: Items to include are: 1) location address and coordinates, 2) staff list and phone tree, 3) packing list, and 4) rules. Include all the possible FAQs. Feeling extra? Schedule a parent meeting for mingling and a group prayer.
2. Start a Countdown Campaign and post it weekly: E.g. “Six weeks (about one and a half months) until 2024 Youth Retreat!” Include important dates, such as the last day to register.

1-Month Out

1. Increase social media posts to two or three times a week.
2. Send a weekly email and text blast reminder. 

1-Week Out

1. Finalize your itinerary and job duties.
2. Send job duties out to your staff and schedule 1:1s to onboard new staff.

2-Days Before: 

1. Send out your itinerary to all staff and attendees with any final notes or changes.
2. Post driving directions to the location on your social media pages.
3. Schedule a Welcome Post for the morning of departure.

Free Resources for Branding:

• https://www.canva.com/learn/choose-right-colors-brand
• https://www.canva.com/learn/canva-for-work-brand-fonts
• https://www.constantcontact.com/blog/summer-camp-marketing

As a seasoned leader who has witnessed the transformative effects of teamwork, you know that a good icebreaker can take a group of strangers and transform them into a team. Whether you're leading a camp, youth group, or sports team, these classic games will be easy to integrate into your schedule. Teamwork is more than cooperation; it's a journey of growth, learning, and shared achievement.

In this article, we share four fantastic team-building activities designed to supercharge engagement and help campers break out of their shells. We'll explore the "what," "why," and "how" of each game and provide valuable insights on leading them effectively.

Musical Chairs (Karaoke Style)

Musical Chairs is a timeless favorite, beloved for its simplicity, fun factor, and ability to boost competitive spirits. Although it's traditionally a kid's game, Musical Chairs is fun for all ages. In this version, you will add a musical twist! To kick off the activity, select a team leader or counselor to perform a few lines of their favorite song, allowing all campers to play the first round. Song choices can vary from hymns to popular hits to nursery rhymes. When the singer stops, the mad scramble for chairs begins! The person left standing becomes the next Karaoke star. It's a hilarious version of a classic game everyone already knows.

Move If You...

This variation takes the essence of Musical Chairs and turns it into an engaging and intimate activity. Instead of music, one camper stands in the center of the circle and shares something they love about themselves with the phrase: "I love my neighbor who [insert: a fact about themselves that they love]." Those who relate to the statement must stand up and swap chairs with other participants. The person left without a seat takes the center for the next round. This game encourages students to practice speaking kindly and confidently about themselves.

ABDCEFG

This game is designed to get campers moving and conversing. It's most challenging for groups who don’t know one another but is still a fun challenge for groups familiar with each other. Gather the group and direct them to line up alphabetically by their first names. For additional rounds, you can have them organize themselves by middle names, last names, or birthdays.

Silent Line Up

A twist on the ABCDEFG game, but this time, NO TALKING is allowed. Choose an item of clothing and challenge the campers to line up by color, arranging themselves from the darkest shade to the lightest without uttering a single word. You can play additional rounds with hair color or height.

Whether you're a camp leader seeking innovative ways to get your team connected or a counselor needing activities to fill time, prepare to have a ton of fun. These classic and simple activities will give your group the boost they need. Enjoy!

As the excitement of Christmas wanes, we can shift our focus onto the new year and all that the next twelve months hold. As Christians who want to live a spiritual and moral life based on His word, the new year is a great reminder to step back and think deeply about our daily walk. In this article, we share a compilation of New Year's resolutions that are Christ-centered. Some of these are successful past resolutions, and some are our actual 2024 New Year resolutions! We hope they inspire you the way they have us.

1. Deepen My Relationship with God: Resolve to spend more of your time in prayer and Bible study. Consider joining a Bible study group or finding a devotional plan to help you grow spiritually. Bottom line: develop a regular worship routine. If you've been irregular in your church attendance, this is an excellent time to recommit. If you aren't ready to establish membership in a church, plan for a consistent worship routine. Plan intentionally and stick to a time, place, and schedule.
2. Serve Others: Reach out and volunteer! An excellent place to start is your church or community, but there are a ton of non-profits in the U.S. Research organizations that align with your personal values and jump in.
3. Forgive and Seek Forgiveness: Commit to forgiving those who wronged you and seek forgiveness from those you may have hurt. Your goal may include reconciling failed relationships or repairing a current relationship. If you have a relationship that comes to mind, take the leap.
4. Share Your Faith: Lean into your faith and share the Gospel. Commit to sharing your faith with others, whether it be through conversation, writing, or music. Strive to exhibit the fruits of the Spirit, which include love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, and self-control.
5. Live a Life of Gratitude: Cultivate a new attitude and make a point to acknowledge and appreciate the blessings and gifts God has given you. Avoid negative influences and limit exposure to media and content that makes you compare yourself to others.
6. Practice Self-Control: Strive to live a life of self-control and discipline, avoiding temptations that may lead you away from your faith. This may look like spending less on materialism or eating less processed foods. Consider reducing your focus on material possessions and consumerism.
7. Seek Wisdom and Discernment: Ask God for wisdom and discernment in decision-making and make choices that align with your Christian values. Read and reflect on Christian literature and commit to reading Christian books, theological works, or spiritual classics to deepen your understanding of your faith.

Keep your new years resolutions SMART: specific, measurable, achievable, relevant, and time bound. Having an accountability partner or mentor to support you in your journey may be helpful. Tailor your resolutions to your circumstances and seek guidance from your pastor or spiritual leaders if needed.

Still thinking of a resolution? Don't sweat it. There are no rules to New Years resolutions. Luckily, Jesus died for our sins, and it is never too late to turn over a new leaf.

Like this blog? Subscribe to our mailing list to be notified of new blogs and free resources! 

Today, we’ll present eight gift suggestions. All items are available from Etsy.com. These gifts are neutral and simple yet brimming with thoughtfulness and significance.

In addition to co-workers, these gift ideas can be extended to consultants, vendors, or even the receptionist who greets your weekly calls. If the thought of gifting them this Christmas resonates with you, read on!

Women: 

#1 LED Light: This personalized LED Light is impactful and chic. It's a great option to use in lieu of a night light at home or showcase in an office. Choose from 10 Bible verses. This gift will come boxed. Extra special step: assemble and present in a sturdy gift box. Another option is to print a picture of the product and include it in a notecard.

https://www.etsy.com/listing/1436136849/personalized-bible-verse-led-light?ga_order=most_relevant&ga_search_type=all&ga_view_type=gallery&ga_search_query=gifts+for+christians&ref=sr_gallery-1-19&pro=1&frs=1&sts=1&organic_search_click=1

#2 Read Me Color Coded Jar: This cute jar includes 67 verses that are color-coded depending on your mood. Yellow is for happy, red is for angry, green is for anxious, and blue is for sad. Extra Special Step: You can gift this in person, or you can ship directly to a friend via Etsy.

https://www.etsy.com/listing/1579494553/read-me-when-jar-color-coded-bible?ga_order=most_relevant&ga_search_type=all&ga_view_type=gallery&ga_search_query=gifts+for+christians&ref=sr_gallery-1-3&sts=1&organic_search_click=1

#3 Praying Women Sculpture: These beautiful and powerful sculptures are handmade in Scurry, TX out of hydrostone. The artist signs each product and includes a card with their story.  

https://www.etsy.com/listing/169258285/sweet-hour-of-prayer-beautiful-hand-cast?ga_order=most_relevant&ga_search_type=all&ga_view_type=gallery&ga_search_query=gifts+for+christians&ref=sr_gallery-1-39&organic_search_click=1

#4 The Lord is My Shepherd Embroidered Sweatshirt: This sweet sweatshirt is unexpectedly powerful. The embroidered sweatshirt is gaining a lot of popularity as of late due to its higher quality and sustainability. Unlike vinyl, this sweatshirt is made to last for years to come. Its quality is as timeless as the scripture!

https://www.etsy.com/listing/1511371113/the-lord-is-my-shepherd-embroidered?ga_order=most_relevant&ga_search_type=all&ga_view_type=gallery&ga_search_query=christian+gifts+for+women&ref=sr_gallery-1-41&bes=1&sts=1&referrer_page_guid=f6f68209daa.6a8a2cfc64a745c78865.00&organic_search_click=1

Men: 

#1 Personalized Note Pad: A classic wooden cross with a strong serif font for a strong Man of God. These notepads come in mini and regular sizes; both are available in pads of 50 or 100 pages. These are great for a leadership team or if you need to buy the same gifts for multiple people. An extra special touch is writing a heartfelt note to the recipient on the first page and wrapping it in twine.

https://www.etsy.com/listing/1096832028/personalized-cross-notepad-wooden-cross?ga_order=most_relevant&ga_search_type=all&ga_view_type=gallery&ga_search_query=gifts+for+christians&ref=sc_gallery-1-14&pro=1&sts=1&plkey=027cc383080e710c1f7387024ae46e470067e9b9%3A1096832028

#2 Bible Verse Pencils: These pencils are a fun gift for the young (or young at heart). Each pencil is inscribed with a verse and an inspirational statement. The extra special touch: in lieu of a classic wrapping job, use clear tape to snuggly wrap them into a bundle. Tie a ribbon around the bundle with a small note tag. If you don't have a note tag, don't sweat it. Cut a piece of paper to size and pierce a hole with your scissors. Voila!

https://www.etsy.com/listing/1175603790/verse-pencils-christian-pencils-faith?ga_order=most_relevant&ga_search_type=all&ga_view_type=gallery&ga_search_query=gifts+for+christians&ref=sr_gallery-1-30&organic_search_click=1

#3 Fisher of Men Shirt: This shirt puts a new perspective: "Come follow me, and I will make you fishers of men." This tee comes in multiple colors for variation. Extra special step: Pair with a bag of Swedish Fish and tie with twine.

 https://www.etsy.com/listing/1476598066/christian-shirts-for-men-christian-t?ga_order=most_relevant&ga_search_type=all&ga_view_type=gallery&ga_search_query=gifts+for+christians&ref=sc_gallery-5-2&pro=1&frs=1&sts=1&plkey=e788b15b41f288a057340e6404efd95ebe2a57a4%3A1476598066

#4 Be Still and Know Travel Bag: Do you have someone who travels a lot in your life? Travel is a blessing but can be hard for families with young or school-aged children. Keep them grounded with this leather toiletry bag embossed with the reminder to "Be Still and Know That I Am God. It comes in various colors and can be personalized for an upcharge. Extra special step: place a notecard and gift card inside!

https://www.etsy.com/listing/1302430278/be-still-and-know-dopp-kit-cross-design?ga_order=most_relevant&ga_search_type=all&ga_view_type=gallery&ga_search_query=gifts+for+christians&ref=sc_gallery-1-9&pro=1&sts=1&plkey=927cd39fb3a430607f9d2c1a94f0516517407f96%3A1302430278

Understanding Inclusion

Inclusion goes beyond merely allowing children with disabilities to attend summer camp. It's about creating an environment where they can fully participate, thrive, and build meaningful connections. When we embrace inclusion, we're not just benefiting children with disabilities but enriching the camp experience for everyone involved. While it's essential to provide support, it's equally important to encourage independence among campers with disabilities by facilitating opportunities to make choices, solve problems, and take on responsibilities. Freedom to choose boosts self-esteem and fosters equality.

Training and Sensitivity

The first step in accommodating youth with disabilities is to ensure camp staff are adequately trained and sensitized. Staff members should be knowledgeable about different disabilities, their unique challenges, and the best ways to provide support. Managers: consider providing sensitivity training once a year for staff. This training should extend to all staff, including camp counselors, nurses, and fellow campers, to promote understanding and empathy. Additionally, buddy systems are incredibly beneficial. Buddies can offer assistance and friendship, making the camp experience more enjoyable. Encourage campers without disabilities to step into this role, fostering compassion and understanding among all participants.

Accessible Facilities

The physical environment plays a crucial role in creating an inclusive camp. Camp organizers should assess the campsite for accessibility. This assessment may include ramps, wider doorways, and accessible bathrooms. Take into consideration outdoor activities as well. Making these adjustments not only benefits campers with disabilities but also promotes an inclusive atmosphere for everyone. Accommodations will look different depending on the space, which may require your team to think collaboratively. Consider ramps, lifts, or slip safety coating for water activities. Camp activities should be designed with inclusivity to make swimming more accessible. Think outside the box and offer a variety of activities that cater to different abilities and interests. Encourage all campers to participate in games, arts and crafts, and sports, adapting activities when necessary to ensure every child can participate.

Individualized Support Plans

Each child with a disability is unique, and their needs vary. Creating individualized support plans is essential to accommodate them effectively. These plans should include information about the child's disability, specific needs, and strategies for inclusion. Regular communication with parents or guardians is vital to ensure the plan is appropriate. Effective communication is the key to a successful and inclusive camp experience. Keep lines of communication open among camp staff, parents, and campers.

Celebrate Differences

Inclusion is not about assimilation; it's about celebrating differences. Share information about the camp's inclusive policies and how everyone can contribute to a positive and accepting atmosphere. Encourage campers to embrace diversity and learn from one another through activities that promote open discussions about disabilities, dispelling stereotypes, and building empathy.

Accommodating youth with disabilities at summer camp is not just an ethical obligation but an opportunity to enrich the lives of all campers. By fostering inclusivity, we create a supportive environment where every child can experience the joys of summer camp. Let's work together to ensure that no child is left behind and that all can enjoy the magic of camp.

Service Animals

Service animals play an indispensable role in the lives of many individuals with disabilities. They offer support and independence and often a profound emotional connection. As event planners, it is essential to prepare for their presence and understand their emotional significance:

#1 Companionship and Independence

Service animals are more than just trained helpers; they are beloved companions who provide emotional support to their handlers. Recognizing the strong bond between service animals and their owners highlights the emotional significance of these partnerships. For individuals with disabilities, the presence of a service animal can break down barriers of social isolation.

#2 Coping with Stares and Questions

Disability Awareness Month also calls for understanding and empathy. Service animal users often face curious stares and well-intentioned but intrusive questions. It is crucial for society to recognize the emotional toll these interactions can have on individuals and to respond with kindness and education.

#3 The Emotional Toll of Accessibility Issues

When venues lack pet-friendly policies or fail to maintain clear pathways, it can be emotionally distressing for service animal users. Recognizing and rectifying these issues not only promotes physical accessibility but also alleviates the emotional strain such obstacles can impose.
Extending Accommodations to Cognitive and Neurodiverse Individuals

Individuals with Cognitive and Neurodiverse Conditions

Inclusivity goes beyond physical accommodations and encompasses emotional well-being. By taking that extra step to prepare, we're showing our Brothers and Sisters in Christ love and acceptance. Consider the following when planning your next event:

#1 Providing Safe Spaces

For individuals who suffer from social anxiety, in-person events can be over-stimulating. Designate a space in the building as a quiet and sensory-friendly area. Prepare a comfortable and serene setting by including a couch and bottles of water. These safe havens allow attendees to regroup emotionally and re-engage with the event when ready.

How to help someone having a panic attack.

#2 Reducing Anxiety Through Visual Schedules

Visual schedules and clear signage can provide a sense of predictability, reducing anxiety for individuals with cognitive disabilities. Knowing what to expect helps them emotionally prepare for each step of the program. Recognizing that individuals with cognitive or mental disabilities may need more time to process information is an emotional game-changer. Offering flexibility in deadlines and timeframes shows respect for their unique needs and promotes a sense of inclusivity.

#3 Fostering Communication

Communication support, such as picture communication boards or communication partners, enhances the emotional experience for individuals struggling with expressive language. It allows them to express their emotions, needs, and thoughts effectively.

In conclusion, Disability Awareness Month is not solely about meeting physical needs; it is about acknowledging and addressing the emotional aspects of disability. By celebrating the emotional bonds between service animals and their users with cognitive and neurodiverse conditions, we foster a culture of compassion, understanding, and inclusivity. Through these emotional connections and considerations, we can truly honor the spirit of Disability Awareness Month, working together to create a more empathetic and supportive world for all.

In the spirit of Romans 15:7, we should strive to create an environment where we embrace each individual and provide equal access to opportunities and services. Before you begin planning your next event, consider asking attendees to indicate their preferred accommodations and needs from a provided list during registration. Engaging with your attendees directly is essential to providing a truly accommodating experience. In this blog post, we will delve into the significance of program accommodations for those who are hearing or vision impaired and discuss practical ways to ensure inclusivity at your next event.

Sign Language Interpreters

For individuals who are deaf or hard of hearing, providing sign language interpreters for lectures, presentations, and meetings can bridge the communication gap. If you cannot hire a professional interpreter, consider contacting your church community to see if anyone is proficient in American Sign Language (ASL).

Captioning and Transcripts

To make audio content accessible to those with hearing impairments, ensure that all videos, webinars, and similar materials are captioned or accompanied by transcripts. Print the slides if the speaker uses a PowerPoint or other comparable software; individuals can use the handouts to follow along if they cannot hear the speaker well. This simple adjustment can significantly enhance the event experience for attendees with hearing impairments.

Assistive Listening Devices

In larger meeting rooms or auditoriums, assistive listening systems can significantly improve sound quality for individuals using hearing aids or cochlear implants. These devices amplify and clarify audio, enabling better comprehension for those with hearing difficulties. Keep in mind these types of systems can come at a cost.

Braille Materials

Providing program materials in Braille format is essential for visually impaired attendees. Access to written information in Braille ensures that these individuals can independently access schedules, handouts, and any printed materials related to the event. Screen Readers and Alt Text: In today's digital age, ensuring that your event's digital content and website are compatible with screen readers is vital. Additionally, include descriptive alt text for images and graphics to provide context and information to those relying on screen readers to navigate online materials.

Tactile Maps and Signage

If your event involves navigating a physical space, consider using tactile maps and signage with raised or embossed elements. These tactile cues can significantly assist individuals with visual impairments navigate unfamiliar environments independently.

As an event planner, it's essential to acknowledge that it may only sometimes be possible to fulfill every requested accommodation due to logistical constraints or other limitations. However, what's crucial is your commitment to inclusivity. Always follow up with accommodation requests and be open to discussing alternative arrangements to help meet attendees' needs effectively. By being proactive, you can ensure your event is accessible and welcoming. Together, we can foster an atmosphere of inclusivity where every individual feels valued and embraced.

Designate Specific Handicap Parking and A Passenger Drop-off Area

Ideally, handicapped parking spaces should be as close to the entrance as possible and include designated signage. You can purchase handicap signs from a supplier or design a custom sign with your church logo. You will also want to consider the width of these parking spaces. Some individuals require a ramp to transfer in and out of a vehicle, so large access aisles are necessary. For safety purposes, ensure these aisles are level and free of obstacles or debris.

Ensure Accessible Routes to the Building and Entrance

Strive to provide accessible and safe routes that connect handicapped parking spaces to a building entrance. Pathways need to be at least 36 inches wide to accommodate the width of an average wheelchair. Again, the path should be level and free of obstacles or debris for safety. Small rock or pebble is best if there is no designated sidewalk because large gravel makes ambulation difficult, if not impossible, in a wheelchair. Installation of a ramp will provide independent access, which is important to individuals with mobility challenges.

Provide Handicap Accessible Restrooms

Handicapped restrooms are essential for safety and dignity. A whole bathroom remodel may not be an option, but providing a spacious enough area to accommodate walkers and wheelchairs is critical. A family-style bathroom without stalls can provide this accessibility. If you don't have ADA-height toilets, no worries! There are plenty of risers and other adaptive equipment available for purchase.

Design An Accessible Floor Plan for Independence

In valuing independence and self-reliance, consider your floor plan; event spaces should allow for free and autonomous use of mobility devices. When planning your meeting space layout, offer wheelchair-accessible seating in multiple locations; this means don't put a chair at every seat! By doing so, we empower individuals to easily find a seat and avoid having to ask for assistance with moving a chair.

Plan For An Accessible Meeting Space

Lastly, think about how your meeting space will be used. Will there be interactive activities? Or will attendees be at their seats a majority of the time? If your event requires people to move around (e.g., breakout rooms, group activities), provide a broad margin around each table to accommodate wheelchairs. Wide aisles that allow for independent turning are appreciated! Be mindful of potential obstacles, such as floor-length tablecloths, that may impede those using wheelchairs, walkers, or canes. Safety first!

In conclusion, as followers of Christ, it is our duty to ensure that all members of our community are welcomed and embraced. By implementing these accessibility measures, we can create an inclusive environment where everyone, regardless of physical mobility challenges, can fully participate in our events and experience the love and fellowship our faith teaches us to share. May God's blessings be with you as you make your next event a genuinely inclusive and welcoming experience.

So when is Fall exactly?  Well the calendar tells us the first day of Fall is September 23^rd, meaning you have the next 51+ days to help generate interest in your Fall event, and that doesn’t feel like much!

So here’s some tips for you to consider when building a promotional plan to encourage internal participation as well as recruiting new potential attendees through external means.

Build Anticipation:

For all people it is important to look forward to what they are going to experience; your event shouldn’t feel like a chore.  If they have an idea of what to expect this will lead to anticipation, and the higher the anticipation the more likely they’re talking about it with friends… and possibly inviting those friends to join them.  A big draw-in for attendees for a Fall event is relaxation and renewal.  It’s the time between the busy summer and holiday seasons and attendees look forward to mild weather with quiet reflection in the midst of beautiful Fall foliage.

Answer the "Who, What, When and Where" Questions:

Remember to re-state the basics for your event with each communication as well as the way to connect with you as a key leader to answer any additional questions. 

Internal Promotion:

Use every means available to build interest and anticipation within your church membership or ministry organization.

1. Inserting a promotional slide if your church runs a pre-church slideshow.  It can be a teaser with basic information or even a promotional video.
2. Bulletin inserts, if applicable
3. Schedule people to give their feedback or past experience (if the event is annual) and promote the event as part of the weekly church service.
4. Insert into any type of physical newsletter or e-newsletter your church or ministry has.
5. The church or ministry website
6. The church or ministry social media platforms

External Promotion:

Think about every possible way you can reach people that might be interested in what you are coordinating.  Gather your planning team now and divide assignments so this way you will be ahead of the curve.  When kids begin returning to school and people begin getting into the Fall mood you will have already had your event in the front of their minds AND hopefully already reserved the time on their calendars before other extra-curriculars consume the time. 

Ways to expand registration beyond your internal members and grow your event:

1. Submit news releases with 2 to 3 photos on a schedule to the local media (newspapers, radio, TV, etc.).  Make sure the photos are at least 300 dpi if sent to the newspaper and a photo cut-line is included.
2. Enlist members of your congregation to gain permission to place a stack of flyers or invitations to the event in prominent places like gas stations, convenience stores, grocery stores, fast food restaurants, etc.
3. Ask your congregation to share social media posts about the event on their own profiles to reach more people.
4. Partner with other local churches.  This is a great opportunity for their members to attend an event that they didn’t necessarily have the resources to plan on their own.
5. Signage: Place a banner outside your church to promote the event.

For additional promotional resources check out Create a Buzz! Event Marketing strategies for any event year-round.

If event planning was easy, we wouldn't take the time to share our expertise or past experiences. The truth is that it comes with some hurdles, but the investment is well worth it. Our best advice for any planner is to keep the end result in mind throughout the whole process; it will motivate you to work through challenges and help you make decisions while planning out all the little details.

Some challenges you'll encounter & solutions that work:

The 'WHY'

More important than people understanding the dates or location of the event, your first advertisement must convince people of the value in attending. For the members of the youth group it might be the fun experience or time away with just their friends. To their parents they need to know about the spiritual value in attending and that their student will be safe away from home.

Schedule the event when people can attend...

People have full schedules and can't just drop everything and head out of town with a month's notice. Advanced planning and promotions is an easy way around this issue. With advanced notice people can set the time aside, planning their family vacations and work schedules appropriately. All promotions need to clearly share the basics and the benefit. Telling the church "this is going to be so much fun, everyone should come..." probably wont get you very far. People can have fun at home. What is it about your event that guests won't be able to be recreate on their own?

Housing vs Affordability

Work with your host property to ensure there are guest rooms that are both the appropriate size and comfort level for your church. Insist on setting up discounts for multiple guests who share one room. Even in our deluxe housing at a CRN property we offer discounts based on the number of adults occupying the room.

How to fill the time...

Planning a balance of free time and coordinated group activities. Games that are Survivor or Amazing Race-esq can get the whole group working together and produce lasting memories by doing something that is out of the ordinary. Team building activities can also be a very purposeful addition as they provide an educational bonding experience that is also fun.

Power in Numbers

Let's consider a church that has separate middle school and high school ministries and is planning a fall retreat. Planning two separate retreats might sound like the easiest plan at first but with appropriate scheduling and programming you can save a significant amount of money and achieve your missional goals through combining. Scheduling separate services while only using one meeting space allows your group to secure volume discounts on rate packages but can also allow you to utilize the same band to lead worship and possibly the same event speaker for both groups. This same concept could apply to two churches or ministries - combining their resources to plan 1 event for all of their members and guests.

What advice do you have for planning a new event?

Prayer is one of the strongest ways we can support our students during their camp experience… plus it’s free! We’ve gathered some links and graphics to help encourage and guide you through an action plan of prayer and devotion over your students this summer.

If you know of a student’s specific needs, then your focus can start there. But if you’re praying generally over the students from your church family, then here are some items you can cover in your time of prayer:

• Encouragement and patience for counselors and camp staff
• Discernment and enlightenment for the worship band and speakers
• A fun and safe experience for your students and their cabin-mates
• Favorable weather and safe travels
• Opportunities for growth, both spiritually and emotionally, and success in those opportunities
• Positive interactions with cabin-mates, fellow students, and new friendships

An older but still good read is an article “Praying for Your Kids” in Today’s Christian Woman. Specifically tip #5 – Remember Who’s in Control. We as parents and leaders can feel protective over our students and want to do everything in our power to prevent them from facing obstacles and facing hurt but they are God’s children first. The article reminds us that God is our partner in parenting; we are not alone in the role.

It is our team's prayer that each student coming to camp at any of the Christian Retreats Network properties will arrive with an open heart and excitement for a new experience. That they will receive the message that our God has for them and leave encouraged and changed, closer to Him as they continue their summer and into the school year.

Family Life Ministry: https://www.pinterest.com/pin/445574956882441153/

How to Pray for Your Child Away at Church Camp: http://flipflopparenting.com/2017/06/28/pray-child-away-church-camp/

How to Pray for your Children and Teens at Summer Camp: https://kevincarson.com/2019/06/25/how-to-pray-for-children-and-teens-at-summer-camp/

Enter the camp store… it’s a staple in the camp world. It’s a way for your camp to raise some funds, promote yourself, and a chance for campers to show off where they’ve been. But your first question might be: “What kind of products do campers really want?”. You don’t want to spend money on swag that campers won’t buy because leftovers means lost funds.

Here’s a few ideas for this summer:

1. Water Bottle- The best one to get is one that is insulated. It is generally hot in the summer, so having cold water will help your campers stay hydrated. Think about upgrading to a durable or sometimes advertised as ‘shatter proof’ version because it is camp after all.

2. Notebooks- Whether campers use it to write about their camp experience or jot down some devotional notes, these will be a big hit. Don’t forget to get pens to go with the notebooks.

3. Sunglasses- It's summer. The sun will be shining and eyes will need shading.

4. Duffle Bags or Crossbody Satchels- Crossbody bags are a great lightweight item that are easy for campers to put items into plus keep a fashionable look. Duffle bags tend to be more durable and bigger in size; a great option for students to use at the next youth event or summer camp. Tip! Skip the drawstring bags, yes they’re cheap but they’re too overdone and past their prime.

5. Hoodie- A great item for campers to have to slip on during those cool summer nights. Plus they can wear it year round aka promoting your event year round!

6. T-shirts- If you don’t come home with a camp shirt, did you even go to camp?

7. Lanyard- While many use lanyards to hold their keys, at camp they can be a great option for name badges, meal passes, or a pocket schedule. Tip! Lanyards are a great giveaway item to all chaperones, counselors, event staff you bring on – just a nice way you can say ‘thank you’ for volunteering their time plus helping them from losing something a value like a lodge room key.

Now you may be wondering what to put on these items. How about your camp theme or name? It doesn’t have to be overly fancy or elaborate; something that reminds the campers of the best week of their summer!

Tip! Look up local businesses close to you or close to your local retreat center. An advantage of finding a business close to your local retreat center is not worrying with the hassle and cost of shipping nor hauling it in your vehicle or on the camp bus. A local business to the retreat center may even be already working with the retreat center and be able to provide you with a discount.

Check out more ideas for your next summer camp in our Summer Camp Scoop resource!

As you're planning your group's retreats, regardless of the state of the economy, or whether or not your budget is tight, start by assessing your goals and objectives for the event. Take time to pray for guidance from God for your event as a whole and specific decision your planning team has to make. Survey your group members, find out topics that they would like to hear in services and small groups. Do they feel connected to the group, do they like icebreakers or do they think those kind of games are lame? What is the most memorable thing about previous retreats?

For example, let's say you survey your youth group and find out that especially the 6th graders want to spend some time getting to know the other students. Sounds like some get-to-know you games might be important... But the students also think that icebreaker games are kind of lame because they have played the 'go around the room and collect signatures from people who have brown eyes' game a dozen times. From talking to students who attend retreats at our properties or team building event, that's probably a somewhat common response. It might be time for a new approach and creating an event budget around some of these extras would be worth it. At Lake Williamson we have several team building courses and programs to facilitate a group through. Our team building facilitators use your event goals in their instruction and education!

In every event that you plan, be intentional. If one of your goals is to create stronger communities in your youth group then plan events that will help you achieve that goal. For example, your youth group goes to the beach, be sure that while your students are at the beach that all of their counselors are there and playing along or at least watching. In these informal times and extracurricular activities the foundations for relationships are laid. Later, when your students are presented with an altar call or are have questions during small groups they have already started building trust with the counselor. Don't let moments like playing a board game in the café or basketball in the gyms pass by because those are opportunities to start relationships that are going to count later.

Use the information you know about your group, surveys from potential attendees, and your event goals to dictate the schedule of events. There isn't a one size fits all agenda. Create a balanced event between meeting, worship, and play. Remember to give what you would consider less-important schedule items like meals, night-time wind down, and transition times plenty of attention in the schedule so your attendees not only have time to recharge but during these informal times are when meaningful connections happen.

While planning an event at a Christian Retreats Network property our planners will assist by providing all your amenities packaged at one convenient rate per person. We have a no surprises policy.  This is in-turn allows planners to add some additional activities to their event knowing they're going to stay within budget. Need a budget tool? We've got a free one available for download here.

So let's channel some positive vibes and talk about how can we make this happen! If your group has the ability to be flexible and you have a good event planner on board you can pull off a successful short term event booking.  Here are a few tips to planning events close to the date:

1. Determine event goals.  Is this event primarily structured teaching time, a relaxing getaway or a mix of both? This will help determine the best location for this event (as well as the best dates to look into for availability of meeting space and recreation).
2. Create a team of people.  Although we know you're an all-star planner, being able to delegate tasks is going to help your sanity. While you're negotiating the venue and contracts you can delegate marketing, registration, donations or scholarships, and even smaller items like snacks, swag bags, games, etc.
3. Flexible dates.  Have a few date options for your event before contacting the center or be open to what they have for availability in a certain month or season.
4. Look internal.  Use someone internal if you're struggling to book a more high-profile speaker. Don't be afraid to connect with other clergy and pastoral leadership in your area.
5. Consider local talent.  Instead of the high-profile band or worship group what about the talented individuals from your church? If you're wanting your guests to experience a different style you can always connect with music teams from other local churches. Also consider musical talent from local colleges or community programs.
6. Co-op with another church.  You may want to also consider including a sister or nearby church in your retreat; many times there are better rates the more attendees you commit to with the retreat center. Plus they'll have leaders you can split the hard work with!

Once your event is booked, begin to promote the event immediately. Get the event information announced through multiple channels so more people see it, and be sure to have your registration method up and running so you can convert that interest to registered guests.

Creating marketing tools can be one of the more time consuming tasks of planning. Ask your venue if they provide any marketing materials you can use to help save you time. For example the Christian Retreats Network offers several promotional pieces for all their properties for planners to use at no cost. Check them out (even if to give you some inspiration) at christianretreatsnetwork.org and click on promotional templates.

A couple years ago, our Marketing Manager shared a different take on it that has stuck with me ever since. Instead of only giving thanks for what we have in our lives, create an opportunity for someone else to feel thankful. “Donate to a food pantry, invite someone over for supper who would otherwise be by themselves, tell your loved ones how much they mean to you, cook up an extra turkey for a struggling family, or share a cup of coffee with the bell ringers outside Walmart or Target.”

You never know what others are going through. One small act of kindness may just make someone’s holiday. Think about how wonderful this world would be if every person gave “thankfulness”. So, I challenge you this Thanksgiving, in addition to giving thanks for your own blessings, give someone else something to be thankful for.

2 Corinthians 9:11-12 “You will be enriched in every way so that you can be generous on every occasion, and through us your generosity will result in thanksgiving to God. This service that you perform is not only supplying the needs of the Lord’s people but is also overflowing in many expressions of thanks to God.” (NIV)

Share your Thanksgiving stories with us on Facebook!  @offsiteministry

You should actually start the week before your event.  Send out an email with the check-in procedures, directions, and times.  This will save you some effort in directing guests once on grounds.  Directions to the venue are great if you aren’t providing transportation from your church, but you should take it a step further and include a map of the grounds that shows where to go to check in. 

Assemble your check-in desk.  Make sure you have everything needed to check guests in, such as extra blank name badges, all the actual name badges, schedules, walkie-talkies (for communicating with other staff), extra extension cords and chargers, and office supplies, such as paper, pens, stapler, and scissors.  Having a well-stocked check-in area saves a lot of time and work in the moment.  Better to have it and not need it, than need it and not have it.  Also, make sure your check-in area is clearly marked.  Use your retreat name and logo with a clear sign that it is for checking in.

Enlist a strong staff team.  This is crucial to get everyone checked in without a hitch.  Now, the number of staff needed largely depends on the size of your event.  Whether you are using paper or a computer, it is most efficient to divvy up staff by last name alphabetically.  For example, assign one person to check in all guests with last names starting with A through H, another for I through P, and another for Q through Z.  Take the time to invest in them with some training the week before the retreat starts.  That way they can become familiar with the process and software (if applicable), as well as have time to ask questions.  A 5-minute brief as guests are arriving is going to lead to more problems than help.  You may also add an additional staff member to help guide people to the check-in area and answer questions.

Consider a “Help Desk”.  If you have the staff and space available, make another area just for questions.  This would be for all concerns other than checking in.  The “Help Desk” can offer solutions to menu questions, badge breakage, and directional issues, so that the check-in desk can keep the traffic flowing. 

Use an efficient process.  Pencil and paper can be an acceptable process if you keep everything organized.  However, the quickest and most efficient means would be to use a computer software.  This could be as simple as an excel sheet of all the attendees.  Then use the Find button to search for last names or scroll through the alphabetical list.  You could also opt for an online program.  Most of these do require a fee, but they can handle payments, sign up sheets, run reports and provide an easy means of check-in.  Some even offer a barcode or QR scan to check guests in in mere seconds. 

Most retreats check their guests in at the venue.  But if you are all meeting at the church to ride a bus there together, you should check everyone in there.  That way, you know everyone made it to the venue. 

A smooth check-in process will help get your retreat off to the right start.

The best place to start is in hand.  Well not literally.  More like around the neck.  Most groups use name badges for their guests to not only share names, but also which group or team color they are in.  But if you’re leaving the back of that name badge white, you are missing out on some prime promotion real estate.  Condense down that schedule into a small graphic and stick it on the back.  Then guests always have the agenda on hand.

If you are allowing phones during your event, make a digital copy.  Using a QR code, guests can scan and have all the information at their fingertips.  However, there are a couple of things to note with this path.  It is important to have a creative, techy person on your team to handle this task.  Aside from choosing the file type, you will also have to have a platform to display.  This could be an interactive Adobe InDesign online file, a pdf on your website, or an image on Facebook.  The other consideration is that if it has to be viewed online, make sure that there is enough Wi-Fi/phone service in order for it to display.  We hosted an event with a totally digital schedule that bogged down the Wi-Fi because 1,000 people were all trying to use it at once.  It may be better to have a file they can download to their device.

Then there’s the classic flyer option.  But to get more into the modern era, make it a banner.  Portable banner stands can be bought on Amazon for $25 for a two pack.  Most individuals don’t have a banner printer but printing stores like Office Depot can print them.  Ask your venue if it is okay to display your schedule banners.  They may have preferred areas for you to do so.  Then as guests progress through your event, they can continually see where to and what is next.  This is also a great spot to put some of your event branding.

Events are full and fun and you want to make sure your guests get the most out of the experience.  Make sure they don’t miss anything by providing on-site schedules of your event.

Is it high intensity and loud?

Is it fun and energetic?

Is it full of Christ?

This may not seem important, but it can truly affect the outcome of your retreat.  Kids camps, for example, are normally full of energy with tons of loud noises.  From dinner to worship services there will be constant movement and never a bit of quiet. Trust me, you know when a kids camp is here.  Some adult retreats, on the other hand, are so quiet you may think the property is empty. 

It all comes down to the purpose of your event.  How do you want your guests to feel and participate?  This is also affected by the demographic you have in attendance.  A ladies retreat may not like the overly loud worship services and high energy activities.  They will want breaks, quiet time, and group discussions. 

The tone you set can affect what guests get out of it.  If it meets them where they need to be engaged, then they will get the most benefit.  But if they are bored or overstimulated, that will detract from their experience.  This knowledge comes with experience, but knowing your demographic is a good way to figure your schedule, too. 

Don’t look at your event as a block of activities and worship.  It is truly an experience.  Make it the best one possible by giving your guests the retreat environment in which they flourish. 

“I've learned that people will forget what you said, people will forget what you did, but people will never forget how you made them feel.”  - Maya Angelou

So, what can you do about it?  Every church strives to fill the pews on Sunday mornings.  But at the core, the purpose is to reach as many people as possible with the message of God.  Read that verse again.  He says to “proclaim the gospel to the WHOLE creation.”  Not just your friends.  Not just your coworkers.  Not just the prominent people in your town.  Reach out to everyone! 

Retreats are an ideal place to do this. 

Invite everyone!! Put flyers up around town.  Put it on the radio.  Put an article in the newspaper.  Whatever you have to do to reach people.  Make sure that everything states how all people are invited.  Encourage your current guests by asking them to bring a friend.

Now, these people may already be hesitant.  Christianity can be a sensitive and scary topic for some.  Then put a price of top of that event you are trying to convince them to give up their time for and you’re really getting into a hard sell.  This could be the time to try a fundraiser.  Use it to not only help offset costs for these new guests, but also can help to promote your event.  Fundraising out and about in your town raises the possibility of more people learning about it. 

Make sure to plan plenty of fun at your event.  If non-churchgoers think that this will just be another church service, they won’t go.  Retreats have plenty of time for fun, food and fellowship, which always leads into an awesome experience with God.  While it is important to note that your church is hosting the retreat, make sure to emphasize all the fun involved.  It’s well worth it.  And don’t forget; invited EVERYONE.

“Accept one another, then, just as Christ accepted you, in order to bring praise to God.” Romans 15:7

In previous years, video content took plenty of time, talent, and money.  Reels is the perfect way to make cool content without sacrificing any of those things.  Facebook reels can last up to 60 seconds in length and incorporate video, music, and special effects, all within the app.  Not only are they quick to create, but also quick to consume, which is why users enjoy them so much.  What that means for creators is condensing content that is gripping and relevant

You can use previously recorded videos from your gallery or create new.  By strategically pressing the red record button, you can stick together multiple shots into one reel, perfect for skipping effects.  Predetermined backgrounds can also be incorporated by select Green Screen as an option.  The video will start recording on the background you choose but will only show what it can decipher as your head/body.  Effects for videos rand from distorted images to shiny overlays to graphics. 

Like stories, reels offer quick little snippets to hype up and showcase your event.  Use them during worship, recreation, and testimonies.  This also removes the need for fancy equipment to shoot video because you use a phone.  Give the task to one or two people to be posting during your event.  Just make sure they are sharing on behalf of the church/ministry page so that members can see it without having to be friends with those who are posting. 

Social media is a great way to get more than just guests engaged in your event.  But don’t get stuck with the same old post.  Keep things fresh with Facebook Reels.

Placement – The highest reason users find this feature valuable is location.  Facebook stories are posted directly at the top of everyone’s newsfeed.  No scrolling down to it.  However, if a user has lots of friends and liked pages, then the scrolling moves horizontally because only 3-4 appear within the screen. 

Size – All Facebook content spots have their own size dimensions and stories are no different.  They are intended to fill phone screens.  The recommended size is 1080x1920 pixels.  To be safe, keep important content within 250 pixels all around to make sure it isn’t covered up by profile info. 

Duration – Not only do the stories not stay on Facebook, but they also have a limited play time.  Photos will show for 5 seconds, while videos will run for up to 20 seconds.  This is super important because wordy images will not be readable.  If users don’t have time to read the content, then why are you posting it?  Overly long videos are broken up into multiple stories. 

Post Options – Within the Facebook story, there are a handful of post options:

• Gallery – existing photos or videos from your phone
• Music – browse a collection of songs
• Text – share your content through just words
• Boomerang – take a group of pictures and they are automatically strung together to make an animation
• Selfie – opens your camera for a photo
• Green Screen – opens your camera while offering a range of backgrounds to implement in your photo

Once you select a photo or video, you can add stickers, text, music, effects, scribble on it, music and more.  The great thing about the stickers tab is that it offers more than actual stickers.  You can tag your location, add an event, proffer a question, institute a poll, and more, making your story interactive. 

Insights – After the story has run, you will want to know how it performed.  If you posed a poll or question, you’ve got to see the answers.  The best way to do this is through the Facebook app.  Click on your story and touch the little eye at the bottom left.  It will show you how many views, plus comments, answers, and likes. 

Now that we’ve explored how, let’s talk about why.  Events are a prime opportunity for stories.  Use polls and questions leading up to the event to get guests engaged.  Share announcements, like worship band and speaker, to excite.  Once the event starts, share activities, worship, and stories as they are happening.  It’s a great way for parents to stay posted, as well as others to see what they are missing out on (hopefully, encouraging them to join next year).  Tell your event’s story with a Facebook Story.

Summer camps range from kids to teens to even college.  They usually stop calling it camp by college age, but it’s basically the same thing.  So, just because your kid can drive, doesn’t mean they are too old to go to church camp.  They probably need camp even more than they did when they were little kids. 

With all the technology, busyness, and influence driven at teens, they need a safe space to be with other Christians.  A place where they can reconnect to God without outside forces telling them different.  They will have fun, make friends, and deepen their faith.  Plus, it is a productive week away from home where parents don’t have to worry about (or entertain) them.

Teen camps at our properties are always a huge hit and fill plenty of space.  They worship, do devotions, play, run, eat lots of ice cream and have an amazing time.  Many call it the best week of their summer.  But if your teen thinks they are too old, don’t force them.  That can often raise resentment and counter their experience.  A little persuasion never hurts, though.  If your teen knows their friends are going, that will often be the best influence.  Promo materials from camp help, too.  Just let them know that this is catered specifically to their age group.

If your child does think he/she is too old to be a camper, suggest they become a counselor.  They still get to experience everything that happens at camp, while doing a little be of work. Camp is a place for personal growth, where skills are learned that will stretch far beyond the property.  This isn’t just a summer job before finding a “real job”.  It is a real job!  And the benefits and experiences are nothing short of those provided at other “real jobs”.  This allows young adults to get that work experience, have a great time, and impact the lives of the campers around them.

Talk to your teen about this summer.  Look up camps for their age.  If they don’t want to participate, they can always volunteer or be a counselor.  Both provide your teen with a summer experience they won’t so forget.  Either way, they are not too old for camp.

Retreat centers are seeing the effects of inflation just as much as consumers.  The rising cost of food and shortages of items is taxing on the kitchen.  Gas prices are taking a toll on work vehicles, mowers and golf carts.  Increased minimum wage is also a factor for retreat centers hiring their summer staff (which are more elusive than ever).

But there are things you can do to still make your event work:

Fundraise.  Sometimes we forget how willing people are to help others.  Host a fundraiser to help get guests to your event.  Here are eight ideas to get you started.

Give guests plenty of time to save up the money.  If you told most people that this weekend they could go to an event for $200, many would not have the money sitting around right now to go.  But if it weren’t until 8 months from now, they would have time to save up for it.   

Cut back.  If necessary, cut back on a few of the extras so that it is more affordable.  I know this isn’t fun, but better to have a couple less items/activities/decorations than to have no one go at all.

It’s not just retreat centers increasing their prices.  While some may think a way to cut back on their retreat is by transferring to a hotel instead, we have crunched the numbers to show what it really costs.  All-inclusive retreat centers still offer way more for your money, even with the rising costs.  So, don’t sacrifice your event due to sticker shock.  Do some research, ask about event options, and fundraise where you can.  Have faith and know that God will provide.  Retreats aren’t just about fun.  They are a means to connect with the Lord and deepen faith. 

“And God is able to bless you abundantly, so that in all things at all times, having all that you need, you will abound in every good work.”

2 Corinthians 9:8

So, what use are they to your event?  This world is digital, and everyone has a smart phone.  Therefore, anywhere that you can use a website or app, you can use a QR code.  We recently hosted our 100^th Illinois District Council event and there were QRs everywhere.  Every single banner had one.  Even the participants’ name tags had one.  When scanned, most of them would take you to an online document that contained the event schedule, speaker details, and other event information.  Others took users directly to waivers and videos for specific activities.  The dining room tables even had tents with QR codes to the sponsor’s website.

The other great thing about QR codes is that they can be tracked.  Just like any other website tracking, you can see how many page visitors, duration, etc., happened using your QR codes.  Speaking of tracking, QR codes are a prime spot for surveys.  Using a website like SurveyMonkey allows users to scan and immediately fill out and submit a short survey on their phone.

There are a couple of different ways to make your own QR codes.  The easiest is to use on online generator.  Here is an example of a free website https://www.qr-code-generator.com/.  If you have Adobe products, InDesign also has its own built in QR code generator.  One thing to think about when placing it on pieces is to keep a white background.  Remember that this is something your phone has to scan, so don’t overdo the graphics behind or on the QR code or it may not work properly.  Most importantly (and I cannot stress this enough) TEST, TEST, and reTEST your QR codes.  The last thing you want is guests unable to scan the information you need them to have during your event.  Also, an important note is to make sure you have good internet/cell service so that phones will actually pull up the site.

QR codes are a quick, cheap, and easy component to take events to the next level. 

This?  That?  The other?  Or do them all simultaneously.  Part of the challenge with planning an event is trying to organize every detail.  But more to that is figuring out what are your first priorities and sorting the order in which things can be done. 

The reality is that even if you are a phenomenal planner, sometimes you can’t get everything done.  Thus, you have to pick what is most important.  Decorations?  They’re cool, but they don’t make or break an event.  Speaker?  Yeah, that is kind of important.  Otherwise, what are your guests going to be doing? 

Sometimes this also comes down to order.  You may try to get everything done but put the most important things first.  Then take care of those other things if you got the top of the list done.  Check lists really help in this area.  But don’t just list them as they come to mind.  Put everything in order from top priority to bottom.  This will also help your planning team understand what needs done. 

For example, I recently helped with a banquet.  This included a speaker, some worship songs, and specialty desserts.  We had the tables set up and clothed, chairs aligned, and centerpieces on every table.  As we set up the food, someone asked about the menu cards.  Well, most of them were done, but the menu had changed a little.  The option came down to setting out the food for the guests to eat or printing cards that told what that food was.  Pretty easy decision here, right?  The menu cards would have been worthless without the actual food they went to.  The guests could either see what the food was or ask if they had questions.  But if we had worried about printing the menu cards, then the food would have been late, and it would have pushed back everything.  This is just another example of the importance of planning ahead, as well as flexibility during an event. 

Start thinking about all those details for your event and figure out what needs to be done first, what all can be done simultaneously, and what you can afford to lose if time runs out.

A certain man from Cyrene, Simon, the father of Alexander and Rufus, was passing by on his way in from the country, and they forced him to carry the cross.  Mark 15: 21

As they were going out, they met a man from Cyrene, named Simon, and they forced him to carry the cross.  Matthew 27:32

A Google search will show you that Simon of Cyrene is one of the most noted, yet under described, people in the Easter story.  Even though he is given but a sentence, he was of enough importance to be named.  He was the man that carried the cross for Jesus, as noted in Luke, Mark and Matthew. 

Scripture preceding these verses talks about Jesus being flogged and beaten before having to carry the cross.  He is bloody and wearing a crown of thorns.  He would have been weak and exhausted.  Possibly too much so to carry the cross.  So, the Romans pull a man out of the crowd and demand he do it instead, aka Simon.

Imagine the perspective of Simon as he followed Jesus through his darkest day.  He would see the “women who mourned and wailed for him” (Luke 23: 27) and the mocking soldiers (Matthew 27: 27-31).  It would be hard to not feel like that was directed at him.

This process of carrying the cross is also read in another verse of Matthew, “Then Jesus said to his disciples, ‘Whoever wants to be my disciple must deny themselves and take up their cross and follow me.’” (Matthew 16:24).  Jesus calls us to take up our cross and follow him.  Simon literally does this on Good Friday.  He received a taste of what Jesus was enduring secondhand.

Today, those who follow Christ can receive similar tribulations.  There will be those who taunt our beliefs, try to turn us away from Him.  They will mock as we carry the burden of the cross.  Not something we would choose for fun (as you can see in the passages, Simon did not volunteer), but bearing a cross to follow Jesus is what we are all called to do.  Only then can we follow Him into glory.  I encourage you this Good Friday to pick up your cross and follow Jesus.  For He (and He alone) will lead you on to Heaven.

Teenagers today face plenty of struggles with school, peer pressure and self-confidence.  With a thousand other opinions coming at them daily (thank you, internet) teens need guidance.  This is such an important demographic to be reached.    

So, what can you do about it?  Take them on a retreat through your church.  Whether they are members of your congregation or not.  Host a retreat for your current youth and encourage them all to bring a friend.  Retreats are the ideal place to help students because it is a fun, safe, neutral environment where they can learn and be themselves without outside factors butting in.    

Those who don’t attend church regularly can often find joining in something like this intimidating.  Retreat centers provide tons of fun, so teens won’t feel like they are being pressured into something.  They are going to be enjoying themselves so much, they will forget the hesitation they had.  Then as they relax, they will begin to open up and give themselves over to the lord.

In addition to teaching them about strength in Christ at worship, use activities to build their confidence in other areas.  Many retreat centers offer team building options.  These are great to help students overcome fear, learn to work together, and build confidence in themselves.  Plus, it usually leads to new and deeper friendships.

Need a theme for that retreat?  Check out our numerous blogs about retreat themes.

Psalm 120:1 In my distress I called to the LORD, and he answered me.

¹Pew Research Center. A growing number of American teenagers – particularly girls – are facing depression. July 12, 2019. https://www.pewresearch.org/fact-tank/2019/07/12/a-growing-number-of-american-teenagers-particularly-girls-are-facing-depression/

• Don’t pack your essentials. You may not be able to get things out of your suitcase quickly, so keep the essential stuff out or in an easily accessible place.
• Don’t fold. You can get more clothes in that way.  Plus, they won’t wrinkle. 
• Bring bags for dirty laundry. One for wet/muddy and one for nice clothes.
• Bring a wreath door hanger to hang towels and swimsuits.
• Limit your liquids. Only take as much soap, shampoo, etc. that you need, because it will take up less room and if it spills, there won’t be as much mess.
• Leave some empty space. I always come back from trips with more than when I left, so make sure there is room for souvenirs.  You would also pack up some of those essentials for the way home (that you won’t need until you get home). 
• Know what you need! Get a packing list from your group leader so that you aren’t filling your suitcase with items you won’t be using.

Pros

More appealing.  As previously stated, payment plans play into the psychological factor in spending money, making people think they are spending less.  Or at least that they would have time to save it up as they make the payments over time.  Unfortunately, price is often a factor that determines whether or not people attend a retreat, and they can miss out on a truly life-changing experience.

Better commitment.  Since people have already given you some money, they are more likely to attend the event. 

Earlier registration.  Start planning ahead.  They may be giving you payments, but you still have to have totals before the event.  Because you will need these sooner, they will have to sign up earlier, thus giving you truer numbers.

Cons

It takes more work.  You will have to have a good system to keep track of payments made and what is still owed.  And if you have a group of 100+, that is a lot of separate money to keep track of.  The catch with payment plans is that you have to be able to contact these people and remind them that they owe you a payment.  And what do you do if they miss a payment?  You will have to decide.

You may lose money.  If people run out of money, fall behind on payments, or change their minds, you will have the hassle of dealing with the consequences.

Another thing to consider is how you will accept payments.  If people pay with a card, will you be absorbing the fee?  Do you have a good way to keep track of cash? 

Event planning is challenging enough, make sure you have a plan for payments, whether in installments or lump sums.  Our main suggestion is to make sure you have all of the payments before the start of the event.

Your dates may be gone.  Even though your event was cancelled, some churches still forged on and held events.  They will then most likely get the first shot at dates.  Another factor is retreat centers closing or bumping their past groups.  Thus, churches are desperately looking for a new place to hold their retreat and it just might be at your usual venue.  In both cases, you should be prepared to be flexible.  PRO TIP: Do not start advertising dates until you have a venue locked in!  We get plenty of calls for groups that say they have to have certain dates because they already told their church.

Not everything may be open.  Like every other industry, hospitality has taken a hit in staffing.  The retreat center you are looking to book may not be able to get lifeguards for your beach time or dining staff to make you extra snacks.  Ask about availability in your first conversation so that  you are not surprised later on after booking.

Procedures are different.  From face masks to sanitizing to lining up for meals, your usual retreat center may be running differently since the last time you were there.  If you are a returning customer, they will surely explain these differences to you early on.    

Prices are higher.  You’ve probably noticed that your grocery bill has been rising the last few months.  Restaurants, too, are raising their menu prices.  That’s because inflation is at its highest in the U.S. in the last 30 years, according to the Consumer Price Index¹.  Unfortunately, the retreat industry is taking the same hits, meaning you will probably see it reflected in your price.  Between rising food costs and increases in staff wages, be prepared with a larger budget. 

If you haven’t had a retreat with your church since before 2020, now is as good a time as any to get the annual event going again.  Just be aware that it isn’t the same as when you left it. 

¹Inflation has risen around the world, but the U.S. has seen one of the biggest increases. Pew Research Center. November 24, 2021.  https://www.pewresearch.org/fact-tank/2021/11/24/inflation-has-risen-around-the-world-but-the-u-s-has-seen-one-of-the-biggest-increases/

While initially it may look to be more expensive to have an all-inclusive retreat compared to a hotel conference.  When you break apart each segment of the event, the value of an all-inclusive venue becomes pretty clear.

First, we must set up our event.  We are going to do a weekend ladies retreat for 100 guests at Lake Williamson in Illinois.  It will be for 2 nights and include 6 meals.  We will also need a room to hold our Friday and Saturday night worship services, as well as activities to do during the day.

The first scenario we will calculate is the hotel.

Lodging at the Baymont nearby on a weekend is $95 per night.  So, at minimum, that will cost $190 plus taxes and fees.  But at our ladies retreat, they are staying 2 per room, so we can cut that in half per person.  Let’s say $110 per person.

Meeting spaces can be found within hotels or at local banquet halls.  According to Peerspace, “On average, renting a hotel conference room runs from about $70 to $160 per hour.”  That cost will really rack up if you plan on using it a lot during your stay.  Plus, if you use a projector, microphone or any other A/V/L equipment, you will have to pay for that, too.  For our event we will use the space a total of 6 hours at $100 per hour, for $600 total.  And we need a projector for our speaker’s presentation, which will cost $150.  

Dining is one of the most important parts of planning because everyone wants to eat.  The hotel has complimentary breakfast, so that is two meals taken care of.  But we still have four more meals to figure out.  We could have food brought in by a caterer or go out to eat.  Either way, we are looking at about $15-$20 per person.  Times that by 4 meals and that is $60-$80 for food.

Recreation is all the fun things you get to do on your retreat.  Most hotels only offer a pool and workout room.  These are nice, but not much.  Plus, you have to share them with the other guests.  In the spirit of team building, we will book an escape room for our attendees.  With 10 people per room, we will need to book 10 rooms for all of our guests to be able to participate.  The closest company costs $30 per person on weekends.  And unfortunately, we will have to drive there.    

Hotel Breakdown (per person):

Lodging - $110

Meeting - $7.50 = $6 for the space ($600/100 guests) + $1.50 for the projector ($150/100 guests)

Dining - $70

Recreation - $30 (plus travel)

TOTAL - $217.50

At Lake Williamson, the 2022 rate for double occupancy in a motel room for 2 nights and 6 meals is $195.  Again, that is all-inclusive.  That is for the lodge room (which includes linens, towels and private restrooms), the meeting space for the duration of the event and all of the equipment needed, all 6 buffet style meals, and all the recreation we could want.  Lake Williamson does have two escape rooms, which cost $10 per person to facilitate.  Thus, the total per person comes to $205.

This is for the same exact event.  Except that Lake Williamson offers more activities for guests to do, like blacklight dodgeball, putt putt, basketball, bocce ball, human foosball and so much more.  And it cost $12 less.  Plus, everything is located on the property, so once a group gets here, they don’t have to drive anymore.  No travel expense, just steps.

All CRN properties use per-person packages to make planning simple and affordable.  We pray that cost doesn’t have to be a factor when deciding on hosting an event.  But if it is for guests, make sure to let them know the value of the event.  It costs less than going to a hotel, and they get more.  Talk about a win-win situation.

https://www.peerspace.com/resources/rent-hotel-conference-room/

One of the highlights of my 2021 was getting married to the most amazing man.  And as a bride, you miss a lot during the big day.  Even now, several months later, I have people talking to me about it.  They thought the food was great and it was beautiful.  But when I ask if they tried the photobooth, they would say “What photobooth?”.  Unfortunately, it wasn’t very well advertised.  Not that I plan on having another wedding, but it was a learning experience of placement and advertising.  Otherwise, it’s a big waste of time and money.  If I hadn’t talked about it, I would have never known.

Now, I didn’t send out an evaluation to all my wedding guests (just a Christmas card).  But every event planner should.  Most importantly, there should be at least one open-ended question where guests can write out what they thought.  It’s not enough to only get a “yes”/”no” for how the food was. 

Event evaluations are so important to help you truly understand your event’s success rate.  Everyone could look like they are having a good time, but believe me, if they aren’t, they will be happy to tell you about it.  Likewise, if there was an activity or worship band they really enjoyed, they will want to tell you so that you book it again. 

Make sure to read through them.  If guests are willing to take the time to fill out your evaluation, it is your responsibility to make sure someone reads them completely.  Don’t let that information go to waste!  Apply it to your next event.  If there are problems, brainstorm how to resolve them.  Celebrate the successes.

These positive comments are great fuel for you next event.  Use quotes in your Facebook posts and emails about next year’s event that will excite people to sign up that didn’t last time.  The number one way to convince someone that something is a good idea is by others giving their experience.  That’s why every online shopping/service site has a “reviews” section.  When the comments come from other members of your church, they will be even more persuasive. 

Remember those problems (or rather criticisms) I mentioned earlier?  Those are as equally helpful in your marketing efforts for upcoming events.  Acknowledge them in your wording in such a way that they make the event seem new and improved. 

I have hosted and participated in many different types of events; sporting tournaments, weddings, church events.  While running/hosting/planning an event, you can often be consumed in the details and miss what is happening from the guest perspective.  Are they having fun?  Did the food taste okay?  Did they notice the speaker skip 3 PowerPoint slides?  You really don’t know until you ask.  Then take that information and use it to motivate people to sign up for your next one.

This topic doesn’t usually jump to the front of your mind when planning things for the church.  Why should the church be concerned about the physical fitness of its members?  In 1 Corinthians chapter 6, the Bible says “Do you not know that your bodies are temples of the Holy Spirit, who is in you, whom you have received from God? You are not your own; you were bought at a price. Therefore, honor God with your bodies.” 

The only fitness retreat you may have heard of is “yoga retreats.”  They are quite popular.  But you don’t have to be limited to yoga.  Use exercise as the theme for your retreat and apply it as our many blogs have suggested; in your message, decorations, activities, and worship.

Use the above bible verse and others like 1 Corinthians 10:31, Philippians 4:13, and 1 Timothy 4:8 to speak to your guests.  As with every bit of the Word, teach through living a Godly life.  Talk to them of the importance of a healthy lifestyle in order to live a better life for themselves and God.  You can also bring in a fitness expert to talk to guests.  Make sure to allow some time for a Q&A session. 

Exercise isn’t the only topic.  Make sure to talk to them about running to God instead of food for those who struggle with emotional eating.  According to the American Psychological Association in 2013, “ Twenty-seven percent of adults say they eat to manage stress and 34 percent of those who report overeating or eating unhealthy foods because of stress say this behavior is a habit.”¹  Almost ten years later, that number can only have gone up.  The worst part about eating in this mental state is it only makes you feel bad afterwards.  That doesn’t happen when you seek God’s word instead.

Speaking of eating, plan your meals carefully.  Yummy, yet healthy, meals served at your event will reinforce your mission and can show guests just how these good foods can be incorporated into their everyday life.  Make sure each food is labeled so they know what it is. 

A good activity to do with guests is to supply them with journal materials to make a fitness journal.  You can start them on this with those meals.  Keeping track of what they eat and their exercises every day.  If you can find a fillable print out online, that would be easiest.  Give them some time and supplies to personalize it and make it theirs.

Since this is a fitness retreat, it is important to also do some physical activities.  Schedule times to play recreation offered at the retreat center.  Obstacle courses and tug-o-war are great options here.  You can also schedule a group hike.  Giving some options will allow guests to find something they like that can lead to them exercising after the retreat is over.  Who knows?  You may have a sports league in your church when you get back.  My dad plays on a basketball league at his church, and I participate in pickleball open play.  It’s a great way to get your congregation having fun together.  I also participated for a long time in Refit, which is a worship dance fitness class.  We literally danced to worship music.  It was a great workout and a spiritual experience with fellow my Christian ladies.

Hopefully the idea of a fitness retreat does not scare away your congregation.  Make sure to let them know what it is about and how it will affect them both physically and spiritually.  I’m sure those with fitness resolutions this year will be eager to sign up.  

¹ Stress and Eating.  American Psychological Association.  2013.  https://www.apa.org/news/press/releases/stress/2013/eating

But here are some things that could be new:

• Your relationship with God
• Your level of activity in your church
• Finally going on your church’s annual retreat

That last one may not jump out at you, but it can really make an impact.  Some people are hesitant to go somewhere different with their church.  We call this “off-site ministry”.  It basically means that you are still having ministry and worship services, but they are just at somewhere other than your church, such as a retreat center.  Why go somewhere else when your church is a perfectly good place?

For years, churches have been learning about the benefits of mixing things up once in awhile and taking their members to a retreat center for a few days.  The change of atmosphere can help members to open up, learn new things, and fuel their spirituality. And when that retreat center atmosphere is Christian, how can it get better than that?

2022 is a new year and there is no better time than now to get started or move further in your spiritual journey!  Remember what the Bible says, “Therefore, if anyone is in Christ, the new creation has come: The old has gone, the new is here!”  2 Corinthians 5:17. 

On the first day of church camp 

Counselors did see… 

12 streamers streaming 

11 pastors preaching 

10 swimmers splashing 

9 songs for praising 

8 kids are flossing 

7 schedules changing 

6 ice cream flavors 

5 Lost socks 

4 cheering teams 

3 zip lines 

2 altar calls 

A camp with an awesome theme 

Back to my original statement, churches should be asking themselves how to make members (and the rest of their community) feel loved.  This time of year is normally all about love.  But for those unable to spend the holidays with loved ones, the idea of love and hope can be far from thought.  With jobs lost and families distanced, people are going to turn to their church for support.

So, what can churches do to make people truly feel loved?  While every church is a whole, we must remember that the church is not a building, it’s a people. 

Now you are Christ’s body, and individually members of it. 1 Corinthians 12:27

The first step is to reach out and respond.  For example, if your church offers prayer requests through their website, make sure someone calls as soon as possible to pray with them.  Show them that they are not alone by keeping those website, email and Facebook accounts monitored.  And don’t forget to get those sites updated with Christmas information.  After all, people search online for “church” at Christmas and Easter more than any other time of the year.  Share online messages as far and wide as possible.  Utilize the many aspects of technology to reach those who need to hear the story of Christmas. 

Unlike other Christmases, your prominent message isn’t going to be about coming to service on Christmas Eve.  You may not be able to even have a service to attend.  Instead, focus on the message people need to hear.  It needs to be hopeful.  Send a simple Christmas card from the church.  Attach a link or resource of the story of Christmas.  You can even give your church members invitation cards to share the Christmas information with their friends and family.  Additionally, you can provide content for families and individuals to use that coincides with your December services, especially if they are online.

Forget everything you know about Christmas activities up until this point.  This year is different.  Most holiday traditions are too crowded.  The focus needs to be on the people, whether members of the church or not, in any setting. 

There is so much fear and uncertainty.  Whether they already know Jesus or not, this is the most critical time for a reminder. 

"Fear not, for I am with you; be not dismayed, for I am your God; I will strengthen you, I will help you, I will uphold you with my righteous right hand." Isaiah 41:10

¹Evans, Scott. “ReDiscover Christmas.” Outreach Magazine, November/December 2020, pg. 10.

Let’s be honest, most people don’t like to commit too much of their time.  This will often lead planners to opt for a simple day event or afternoon instead of anything overnight.  Yes, limiting the timeframe does reduce cost, but it also reduces the ability to do things.  That is less worship, meeting and fun. 

Our most popular package is for two nights, usually Friday to Sunday.  Versus the one-night package, the cost per night goes down 20% by adding on that second night.  That’s pretty significant savings considering you are adding one night of lodging, 3 more meals and a whole other day worth of fun and fellowship.    

Here are some things to consider when choosing your retreat length:

• Remember that your arrival and departure days are not full days at the venue. You have to account for travel time, registration/check out, and packing/unpacking. 
• Is it worth the drive? We have groups travel hundreds of miles for their retreat.  Guests have a hard time justifying the cost and time of travel if what they are going to isn’t very long.
• Your retreat schedule is only as packed as to fit your timeframe. When you spread your event out over another day, you don’t have to run guests from place to place.  The point is for them to retreat and relax.  We see plenty of packed schedules that burn out guests instead of rejuvenating them.  Use your goals and schedule to help determine how long your event needs to be.

This is a big decision on your event that shouldn’t be taken lightly.  If you are feeling overwhelmed or crammed, consider adding another night to your event. 

But maybe a service isn’t doing the trick.  Or those within your congregation are starting to feel the cold.  We constantly talk about the benefits of off-site ministry and winter is no different.  No, you can’t swim in the lake, but our properties are loaded with cold-friendly activities. 

Hosting a retreat in November or early December can be a great introduction to invite new people into your church.  Remember that statistic from above?  All people need is an invitation.  And maybe straight to service is too much.  An event can make others feel welcome and give them a better introduction to a relationship with Christ.

But an event doesn’t just have to be about new members.  For many, Christmas is a great time of renewal for their spiritual health.  But with how this year has gone, many people could use a little boost.  Help them ignite that spiritual spark with the message of Jesus at a fun, off-site event.

¹ LifeWay Research https://lifewayresearch.com/2015/12/14/no-place-like-church-for-the-holidays/

You should promote your event the same way.  There is no need to drown everyone with all the information at once.  Much of it will be missed.  Plus, a one-time marketing plan for a multi-month signup timeframe doesn’t bode well.  People will forget to sign up and need that continuous reminder to make sure they get it done and to keep pumping them up as the event draws near. 

So, how and what do you drip?  The good news about a drip campaign is it allows you to send out information as it is added.  Don’t have your speaker finalized yet?  Promote it as a surprise until you are sure.  Start with the dates and location.  Eventually give the speaker and band.  Use some videos on social media to promote certain activities you plan on doing.  You should also utilize email lists.  As big things happen or deadlines approach, send out an email reminder.

When you start the drip campaign, you just need to get the word out with the basics.  It doesn’t need a call to action.  Just give them something to spark interest.  This includes the what, when and where.  Your next set of content need the call to action, a.k.a. the registration link.  It’s time to get people signing up.  Make sure these contain deadlines for registration.  Then get people pumped up for your event, as well as giving helpful information like a packing list.

Piece by piece prospective guests will get the event information until they know the whole deal.  As you continually distribute it will reinforce the event in their minds, as well as hype them up about it.  Planning and registration happen so far out from the actual event, that people can easily forget about something that won’t be happening for months. 

Remember, this is a drip that fills your bucket.  So, as you distribute knew information, don’t forget about the previous details.  If someone misses the first flyer but sees a later social post that doesn’t have dates or location on it still, they won’t know where to find it.  Use every piece to build onto the next and create the ultimate event.  Your event may not be until next summer, but you should be dripping out your information now and all the way up until the arrival day. By the time of your event, your bucket will be full to the brim.

That is why group focused retreats are so impactful.  Whether it is couples like us or men’s/women’s ministry, there are plenty of options to bring those small groups together.  Often, youth will separate for service, but adults tend to be thrown all together for their church activities.  Having a men’s or women’s retreat will let the group bond and fellowship with those similar to them.  This could prompt them to be more open because they will be comfortable and have support.  Plus, guests will meet and grow closer to those in the church that they may have never met or only see shortly on Sunday mornings.

There are tons of lessons online devoted to certain demographics, such as men, women, youth, couples, seniors, or families.  This specific topic also helps to keep the interest at your retreat.  For example, talking about marriage at a youth event won’t pique much interest for 12-year-olds.  Even when talking to the whole congregation, you know several will not be listening when they don’t think it pertains to them.  Choosing just a small group helps ensure that everyone attending will enjoy the event.  They can relate, seek advice, and share experiences with those who can help them most.

Across the Network over the last 5 years, these demographic targeted events account for 70% of all events we host.  It’s no surprise that most of those are youth events.  That is the common misconception that ministry retreats are only youth camps.  Definitely not true!  12% of our events per year are women’s events and 8% are men’s events.  Almost all of those are returning groups from year to year.  That means these ministries have discovered the benefits of this type of event and have had so much success and interest to keep having them annually.     

Did we have an awesome time snorkeling, cave diving, and ruin exploring?  Yes!  Did having those couples there affect our experience?  Absolutely.  Will we ever see them again?  No.  And that’s okay.  We developed closeness and trust in that time that was truly effective because we did activities with other people that we could relate to.  So, think about what a group specific retreat could do for your ministry.

No.  We have 8 properties that are open year-round. 

What can you do at an off-season event?  The lake might be closed, and human foosball is pretty hard to play in the snow, but there are plenty of fun, indoor recreation activities available, such as gyms, blacklight sports, indoor pools, and game rooms.  Fall evenings are perfect for bonfires and hayrides (which are both complimentary in all retreat packages).

Speaking of retreat packages, ours also offer lodging, dining, and meeting included.  Most lodging  rooms have both heating and A/C to make them comfortable no matter the weather outside.  Hearty soups and hot entrees warm guests up during their 3 meals a day in packages.  Finally, is the meeting space that is included for a group.  This can be used for worship, meetings, and indoor activities.  It is up to you.

So, to answer the primary question, no, we are not closed.  Events are not restricted to the warm, sunny months of summer.  Ask us about off-season events.  We would be happy to see you at any time of the year.

Chair Only Configurations:

Rows Center Aisle – Straight rows set off in two sections with a center aisle allows guests and speakers to walk down the center for entering, speaking or alter calls.  Suggested number of seats; 25+.

Rows Center Section – This is basically the same, except the center is a section instead of aisle.  There are usually three sections, meaning two aisles.  This can shrink the width of the sections so that it is easier for guests to get in and out of their seats.  Suggested number of seats; 25+.

Theater – Very similar to rows, this has chairs in sections that face forward.  The difference is that the outside sections are set at an angle.  This is ideal for a wide setup and stage.  Suggested number of seats; 50+.

Circle – Use this configuration for small group discussion.  It allows everyone to see each other in a smaller setting.  Suggested number of seats; 8-40.

U-Shape – The U is similar to the circle where most people can see each other, but it is preferable for a speaker that can walk around and keep everyone in front of them.  This can also potentially have tables added.  Suggested number of seats; 10-40.

Table and Chair Configurations:

Classroom – If guests need to be taking notes from a speaker in the front, classroom is the configuration for you.  Only one side of the table is used so that everyone is facing the same direction.  Suggested number of seats; 10-100.

Conference – Conference style allows discussion like the circle, but with the ability for note taking, laptops, or snacks.  Suggested number of seats; 10-75.

Banquet – Take the classroom style and just put people on both sides of the table.  This is not ideal for a meeting with a speaker since guests would have to turn and move to see.  Suggested number of seats; 10-200.

Rounds – Similar to banquet, this is perfect for more of a social event than listening to a speaker.  It can also be used for team discussions, crafts and snacking.  Suggested number of seats; 10-100.

As you can see, there are plenty of options for setting up chairs in your meeting space.  Just let us know how many to set in which configuration and we will have it ready to go when you arrive for your event.  Having such a time-consuming task off your plate the day of the event makes a huge difference in planning.

*Seating suggestions are based on chair numbers and not necessarily room dimensions.  Each room will have its own limitations in seating and setup based on its size. 

Every retreat package in the Christian Retreats Network includes one meeting space for the group.  And they can set it up pretty much however they want.  One person could stand in an empty room and deliver a message to 50 people by simply talking and accomplish what they entered that room to do.  Or there could be rows of tables and chairs with a stage, light show, projector, and speakers hooked up to band equipment. 

As I said, every package at every property includes a meeting space to be used.  But we don’t just give you an empty room.  We will set it up before you arrive with tables and/or chairs, as well as A/V/L.  Free of charge.  But what does A/V/L stand for?  Let’s break down what those three letters really include:

Audio – Microphones, speakers, soundboards, and instrument hookup.  Think anything that makes sounds.  This is the audio equipment that your band or speaker can use to make sure they are heard.   

Video – From projectors to TVs, we will help you show your videos, lyrics, and slideshows.  We have many connection cables, but groups are encouraged to bring their own so that we know it will fit their computer. 

Lighting – Headlights, spotlights, and uplights are all lighting options that can set the mood of your meeting space.  Some rooms even have dimmable LED lighting.  This isn’t just about making sure people can see.  Proper lighting effects can add dimension, excitement, and direction.  

After Guest Services sets up your meeting space, they aren’t done.  They will help troubleshoot and show groups how to run the equipment.  Don’t get lost in the technology.  We have plenty of equipment to make your meeting everything you wish, and the staff to set it up for you.

*All A/V/L equipment is for use pending availability.  Check with Conference Services to see what is offered in your meeting space.

Not every kid has a role model, or at least, a good one.  Many have also never heard of God or come to know Him in their life.  That is what youth retreats are all about!  Introducing and bringing kids closer to God. 

If this past year has taught us anything, it’s that the internet has too great of influence on people.  And without real people in their lives to guide, kids can fall prey to the things they read on the internet.  If you want to provide them with an opportunity, host a retreat where you can teach them about God and the Bible without the distractions, hate, and opposition found online.

Here is a testimony from one of the students who attended Breakaway Camp 2021:

“I remember pastor preaching and he said if you have been following God, but you haven't made him the king of your life come forward. And I was just thinking about it and realized I've been relying on myself too much and trying to fix everything myself. I realized I need to rely on God more and form a better relationship. So I came up and my leader came and prayed for me and it was just the most relaxed I felt in months and I felt confident.”

Youth retreats and camps are the perfect place to provide guidance for students and show them how to live a godly life.  Show them how to read the Bible, especially in times of need.  Provide a safe place for them to learn and grow that they can reference.  And most importantly, give them positive role models.  Some will look to their counselors, some the speaker, and others the friends they meet.  In the end these experiences make a lasting impact where students are led by example.

Don’t fret, we do have blankets here for guests!  But it is little things like that which we often forget about in the planning process.  And it’s tricky since every event is different.  For example, a week-long event may need items that a one-night doesn’t, such as nail clippers or multiple pairs of shoes.  Plus, the individual guests cause differences in packing.  Where an adult male will get by with the bare essentials, young kids might need additional comforts of home, like a blanket or stuffed animal.  We simply ask you to not bring things you are afraid to lose, because, trust me, it happens.  We also host events year-round, so the season affects what goes in suitcases.

Here are some of the necessities:  

• Swimsuit 
• Beach towels
• Play clothes (and a trash bag to put them in after use) 
• Jacket (in case it rains or gets chilly)
• Nice clothes for service
• Sunscreen 
• Bug Spray 
• Water bottle
• Bible

The place to start is with the resources provided by your event and venue.  They often have suggestions to make sure you have everything you need to get through the retreat. 

Ephesians 6:10-17

¹⁰Finally, be strong in the Lord and in his mighty power. ¹¹Put on the full armor of God, so that you can take your stand against the devil’s schemes. ¹²For our struggle is not against flesh and blood, but against the rulers, against the authorities, against the powers of this dark world and against the spiritual forces of evil in the heavenly realms. ¹³Therefore put on the full armor of God, so that when the day of evil comes, you may be able to stand your ground, and after you have done everything, to stand. ¹⁴ Stand firm then, with the belt of truth buckled around your waist, with the breastplate of righteousness in place, ¹⁵and with your feet fitted with the readiness that comes from the gospel of peace. ¹⁶In addition to all this, take up the shield of faith, with which you can extinguish all the flaming arrows of the evil one. ¹⁷ Take the helmet of salvation and the sword of the Spirit, which is the word of God.

If you are looking for a back-to-school retreat theme, this is it!  Every school year brings its own challenges, and students need to be prepared to protect themselves.  A back-to-school retreat is the perfect way to armor them for the year ahead.

Some of the pieces you will need for this retreat include a speaker, music, decorations, and activities.

Speaker

You could have your pastor or if you want a knight in today’s world, ask a soldier to speak.  Whoever you choose, ask them to use the above verse in their message.  Talk about the things that can attack our faith in the world; temptation, sin, hate, etc.  Then explain how each piece of the armor protects us from these attacks.  Remind them that the word of God will battle anything they face. 

Music

If your students are younger, check out Armor of God, Full Armor of God, and Armor of God, which all list out the pieces of armor for a catchy way for students to memorize.  There are also plenty of songs and hymns for older students such as Soldiers of Christ Arise, Onward Christian Soldiers, and Your Name is Power.

Decorations

There are tons of templates online to help you decorate for this theme.  From castle backdrops and archways to wearable armor pieces, you could make your event look really cool.  You could even have students make their own swords out of pool noodles and shields out of poster board. 

Activities

Just like the decorations, there are fun activities that are armor themed.  Since the verse mentions arrows, play some archery tag.  If the weather is nice, head outside with water balloons (aka the temptations of the world) and use those shields of faith to protect yourself from getting wet.  Set up a scavenger hunt where students have to find the different pieces of armor and assemble them on a knight. 

Armor your church's students for this school year with a back-to-school retreat.

You may be wondering what the rest of the menu consisted of.  Well, it was pretty good.  The soup was chicken rice.  Entrées were grilled pork chops and beef stew.  The other side besides mashed potatoes was California blend vegetables.  There were also breadsticks for the bread.  So, it was a pretty well-rounded meal even before you get to the full salad bar. Then, of course, there is dessert (on this night, brownie bites) and the ice cream machines. 

When youth are away from home, especially for the first time, it is up to them as to what they eat.  Even though there are options, people sometimes load up on the one or two items they really enjoy, like mashed potatoes and ice cream.  While these are yummy, they don’t provide a balanced meal.  While there are other adults around during mealtimes to watch the kids, they aren’t making their plates.  And most counselors are too fun to suggest something other than ice cream.

This is often a subject that parents don’t think about broaching with their kids before they head off to camp or a retreat.  It just doesn’t seem as important as “don’t forget to shower and bring all your stuff back home.”  But it really is.  If they eat mashed potatoes and ice cream every night for a week, they are going to be sick.  Even if you don’t have the menu of what they will be eating, you can still go over food groups and talk to them about the importance of balance.  

So, yes, they can have some ice cream, as long as they grab some broccoli as well. 

• Souvenirs – Many camps offer a store where kids can buy souvenirs from their stay, such as t-shirts, water bottles, drawstring bags, and more.  Like hotels, these stores also tend to keep toiletry items in case people forget. 
• Snacks – Even though kids will receive three meals a day, they will still have options for extra snacks and drinks.  Whether it is vending machines or the snack shop, they will have plenty of options for buying drinks, candy, pizza, ice cream, and more.  After all, what is camp without sugar?
• Arcade games – Some camps offer billiards, air hockey, and other games that require 50 cents to a dollar to play.   
• Offerings – When kids attend church camp, they usually have the option to give an offering just like church services.

A general guide is $10-$15 per night they are attending.  The biggest factor in calculating how much to send is truly what you are comfortable sending.  Don’t break the bank in order to send your kids.  What you paid already is enough for them to have a great experience.  These other options are just extras. 

Success!  You have finished paying for your child(ren) to participate in church camp this summer.  Now your wallet can breathe….Wrong.  Technically, your child(ren) could attend camp now and not spend another dime, but any camp parent knows that is not how this works.

Between the camp store, snacks, arcade games and offerings during service, there are various expenses that will occur while campers attend.  Now it is up to you as the parent to choose what to send along. Where to start?  Let us help you work through it.

In the last year, many businesses have put up signs saying that money is dirty and request patrons to pay with a card.  On the flip side, some people believe that cash is king.  The best place to start, no matter which way you lean, is by asking your event leader and/or the venue what their preference is.  Many places only take one form or another.  Although, those often have a means for switching between the two.  Giving your child(ren) the preferred payment method ahead of time not only makes things easier, but also takes the stress off of them when they are trying to pay with an unaccepted means.

Cash

Cash has traditionally been the preference for parents to send with kids places.  Once they run out, there is no more spending, it is easy for them to see how much they have left, and parents can hand it over without hassle.  Plus, if they were to lose the cash (not that they ever would) it doesn’t require bank phone calls, credit card stops, or anything like that.

Card

As previously stated, many places (travel included) prefer some type of card to cash.  It is one piece of plastic for kids to keep track of, it doesn’t require counting or change, payments can be tracked, and it can have the balance updated without having to do anything with the physical card. 

There are three types of cards parents can send: credit, debit, or prepaid. 

The downsides to sending the debit or credit card of a parent is that the parent goes without it for the time the kid is gone and that many do not allow a temporary limit that will kick off the card when more is spent than desired.  If this is the decision, make sure to have a good conversation with your kid(s) about how it works.  Then the parents can monitor through their account online as transactions are made. 

Maybe you are ready for the kid to take their own card.  Some companies are now creating kid debit cards.  The parents just have to open an account.  Obviously, this would need some prep so that it is ready in time for camp.  Then the parents can put in as much as they choose.

But the easiest and safest way to send a card with kids is through a prepaid card, which can be found at local stores like Wal-Mart and Dollar General.  Just fill with the amount you want the kid(s) to have for the week and let them go.  It will deduct as they go and eventually decline if they try to spend more than is left on the card.  This doesn’t mean the card is empty, though, so it is best for kids to either keep track on a piece of paper as they spend or have a way to look at what is left online.  Like the other card types, transactions can be viewed through the accounts on apps and the internet.  So if parents choose, they can monitor the spending throughout the week. 

There are pros and cons to both forms of payment, but in the end it comes down to what is accepted at the camp and what you as a parent are comfortable with.  Just remember; sending extra money is not a requirement. 

Your strongest advocate is organization.  Take care of separating things out now.  AND make sure your child is working on this with you.  The best organization is done with the one who will be sorting through it so that it makes sense to them. 

The most important stuff to pack is outfits.  Using gallon Ziploc baggies, match up outfits for each day/activity.  Label the outside with the kid’s name and when this outfit is for.  Include everything they need in that baggie so they can just open it and put everything on.  This will save time and effort on the kid’s part, as well as reassurance for the parents that the nice shirt isn’t worn during mud volleyball.  Then the clothes can be put back in their individual bags when finished.  That way wet clothes don’t get mixed in with nice ones.  You should then throw in a trash bag for all of the dirty clothes to go into so that it stays together.

One outfit not to forget is swimwear.  I mean, if you don’t get wet, did you even go to camp??  It is best to send two or three swimsuits, because putting on a wet swimsuit is the worst.  Don’t forget to also send a beach towel.  Even if the venue offers shower towels, these will not be allowed outside of the rooms.

A few other things to bring are:

• Toiletries and shower caddy for it all to go in
• Wreath hook for towels to hang over bunk
• Extra “comfy” clothes, socks and underwear
• A hoodie in case it gets chilly
• A rain jacket, because weather happens
• Sleeping bag, because it is much easier for kids than trying to make the bed with sheets
• Money for snacks and souvenirs

Before throwing these things in the suitcase, label everything important with a campers first and last name and a phone number.  We see plenty of things get left behind in rooms, and a label makes a huge difference in our ability to get it back to the right guest.

We hope these tips will help you efficiently pack for your child.  Whether they are at camp for a week or a weekend, this time requires them to be completely independent, but you can still help them fully prepare for it.

Okay, maybe not gravy, but after getting these four walls in place, everything else is easier to plan.  At our Illinois property, Lake Williamson, we work with the mindset of Galatians 5:13 to serve one another in love.  In doing so, we aim to exceed the expectations of guests.  It’s the littlest details that make the difference.

One of the things to do just before people arrive is another quick sweep of your space.  Make sure the chairs and tables are set up.  Test your A/V equipment.  Vacuum the floor.  Wipe the tables and chairs off.  Little things that guests won’t notice you did but will definitely notice if you didn’t.

Make everyone name tags with the schedule printed on the back.  Even if your group knows everyone, it is still nice when coming in contact with staff.  It also makes for a simple, personal souvenir.  Here are more ideas for your name tag and welcome packet.

For those creative planners, think about theme decorations.  This definitely does not have to be extravagant.  Centerpieces on tables give meals that little something extra.  Decorations and props on the stage make for a much nicer setup than just a mic and some speakers.  This could even be as simple as adding color.  Make sure to budget if you choose to do this because the cost will sneak up on you.

Individualize your event.  Giving the littlest detail includes for each person.  This includes both your promotion pieces and message.  While events are held for many, when planners can do things that make each person feel unique, it revolutionizes the experience.  For example, when sending out an email to guests or your church members, use a merge field that puts in the recipient’s name. 

Again, these are little details, not big or difficult tasks.  In our experience, many people notice what is there versus what isn’t.  Paying a little extra attention (if time and money allow) can take your event from “fine” to “PHENOMENAL”.

“A food allergy is a condition in which certain foods trigger an abnormal immune response.” (Healthline)  Essentially, eating a certain type of food makes a person sick.  While monitoring at home is doable, going to an event where there aren’t a plethora of choices can make mealtimes rough.  Now, don’t get me wrong, there will be choices, but not every place will be able to make an entrée, side and dessert that is acceptable for all allergies. 

Some of the most common allergies include:

• Dairy
• Tree Nuts
• Peanuts
• Eggs
• Shellfish
• Gluten

The best way to deal with these allergies is to plan ahead.  Put a food allergy section on your registration form so that guests can share their allergies.  Then communicate with the venue/caterer about the allergies so that they can prepare meals that fit everyone’s needs.  Waiting until the actual meal can cause some unavoidable problems.  For example, I recently hosted a meal in which I knew I had one gluten free person.  We were serving sandwiches and various salads (pasta, fruit and potato).  I saved some of the sandwich meat for the one person listed as gluten free.  But, not five minutes later, another guest came up to me and said she was gluten free.  Luckily, I still had some of the meat left.  We had also prepared a few of the sandwiches without cheese in case someone didn’t prefer it, when in fact there was a guest that was dairy free.  We successfully made the meal work, but knowing ahead of time makes the process easier and ensures those with allergies do get to eat.

Matthew 25:34-40 “Then the king will say to those on his right, ‘Come, my Father has blessed you! Inherit the kingdom prepared for you from the creation of the world. I was hungry, and you gave me something to eat. I was thirsty, and you gave me something to drink. I was a stranger, and you took me into your home. I needed clothes, and you gave me something to wear. I was sick, and you took care of me. I was in prison, and you visited me.’ “Then the people who have God’s approval will reply to him, ‘Lord, when did we see you hungry and feed you or see you thirsty and give you something to drink? When did we see you as a stranger and take you into our homes or see you in need of clothes and give you something to wear? When did we see you sick or in prison and visit you?’ “The king will answer them, ‘I can guarantee this truth: Whatever you did for one of my brothers or sisters, no matter how unimportant they seemed, you did for me.’

It all starts with a plan.  Start by gathering as much information as possible before you even talk to your pastor.  Get some ideas on venue, guest demographic (i.e. men, women, youth, etc.), and especially cost.  Not only will knowing how much work you have already put in show your seriousness, but also give ease to the many questions they would have at the specifics to holding an event.  Most events are not pursued for the simple fact of doubt and lack of information.

Find some promo videos online.  If you have narrowed down a venue, search or ask for promo videos from other events that have happened there.  The venue might even have their own video they use to promote to potential groups.  They say a picture is worth a thousand words, so imagine the literature outpour of a video.

Nothing is more persuasive than reviews.  When shopping online, how often do you skip the reviews to see what others experienced with the product you are looking to buy?  I never do!  That’s because others’ insight can help me make a more educated decision.  Most retreat center websites include testimonials from previous guests.  These are a great way to show how church retreats have affected people and the effect it could have on your church.  Even better would be to have a couple of people who have attended church retreats come talk to your pastor.  Other measures to show impact include calls to ministry and baptisms that happen at these events.

You don’t have to lead a church to plan an event for it.  Your pastor may actually prefer to not have to wear that hat.  If you are so moved, pray about it and approach the need.  God will provide.

“And we know that in all things God works for the good of those who love him, who have been called according to his purpose.” Romans 8:28

“For as the body is one, and hath many members, and all the members of that one body, being many, are one body: so also is Christ.  For by one Spirit are we all baptized into one body, whether we be Jews or Gentiles, whether we be bond or free; and have been all made to drink into one Spirit.  For the body is not one member, but many.  If the foot shall say, Because I am not the hand, I am not of the body; is it therefore not of the body?  And if the ear shall say, Because I am not the eye, I am not of the body; is it therefore not of the body?  If the whole body were an eye, where were the hearing? If the whole were hearing, where were the smelling?  But now hath God set the members every one of them in the body, as it hath pleased him.  And if they were all one member, where were the body?  But now are they many members, yet but one body.  And the eye cannot say unto the hand, I have no need of thee: nor again the head to the feet, I have no need of you.  Nay, much more those members of the body, which seem to be more feeble, are necessary:  And those members of the body, which we think to be less honourable, upon these we bestow more abundant honour; and our uncomely parts have more abundant comeliness.  For our comely parts have no need: but God hath tempered the body together, having given more abundant honour to that part which lacked.  That there should be no schism in the body; but that the members should have the same care one for another.  And whether one member suffer, all the members suffer with it; or one member be honoured, all the members rejoice with it.  Now ye are the body of Christ, and members in particular.”

This also applies to event planners.  Every person on your planning team plays a critical role in creating a successful event, just like all parts make up the body.  Without the treasurer, you would have no money to pay for the venue.  Without the activities person, you wouldn’t have any speakers or games.  All of these things are required to make an event successful and thus all have great importance.  But at the same time, we can’t all do the same thing or the event wouldn’t happen.

If you are still at the start of planning, we have a great blog to help you establish your event planning team.

Recreate Bible stories with a VR headset.  Visit the empty tomb, explore the ark, or look upon the cross in ways never before imaginable.  No plane ticket required!!  It’s like watching a movie versus reading a book.  Guests can visualize it in their minds or be shown.

The same idea can be applied using AR.  Using their phones, guests can bring characters to life through their screens (think Pokémon Go).  Such characters could give an announcement, share a story, or reveal clues for a mystery trail.

Checkpoints throughout the venue can have a video, character or popup of information that guides guests.  Post the schedule or give directions in a real-time format for guests.

Pastors, speakers, and team leaders can utilize vision casting to share a project or idea.  Whether it is a church remodel or other project, the presenter can give a 3D model to attendees for a much clearer show of what they are presenting. 

Similarly, stage sets, exhibit booths and other event setups can now be done using a virtual walkthrough, instead of 3D modeling. These walkthroughs can be saved and compared to future designs.

Products apply to the same concept.  VR headsets can be used to demonstrate products at tradeshows in a more realistic, interactive, and engaging manner while minimizing the need to ship physical products to a show.

VR will redefine virtual meetings! Instead of watching a webcast, VR could make it seem to the remote attendee as if he/she were actually in the meeting room.  But this doesn’t have to be in real time for those who didn’t show up.  Record the event and provide this option for guests to relive the experience later.

Every event is looking for that “wow” factor.  Augmented and virtual reality experiences are it.

Some people are content with their weekly Sunday attendance.  And some have fallen victim to the endless opportunities vying for their time no matter the day of the week.  Then, before they know it, it’s been 2 months since they have sat in a pew. 

Retreat planners often find a similar struggle in gaining attendees.  Events that are longer than one day especially have a challenge.  People constantly give the excuse of something else going on, and therefore, they are unable to attend the event.  But the truth is, if they really wanted to go, they would make the time for it. 

The first step in planning a retreat is convincing others that there is a need for it and that it will benefit them.  Otherwise, why would they put in the time, effort, and money?  We know people are busy.  Plus, the financial burden of such events can sometimes be an easy deterrent.  Therefore, it is up to event planners to expressly demonstrate the value of events.

Remember the event isn’t about the planner, the fun activities or even the number of guests.  Each event has a goal, and for most of the retreats we see, it is about strengthening that relationship with God.  What could be more important than that?

Camp is a place for personal growth, where skills are learned that will stretch far beyond the property.  This isn’t just a summer job before finding a “real job”.  It is a real job!  And the benefits and experiences are nothing short of those provided at other “real jobs”.  

To put it into perspective, let’s look at some of the top skills employers are looking for in today’s workforce:

Communication – With the abundance of people at camp (from campers to counselors to cooks to nurses to worship leaders and speakers) communication is a must.  That really is the only way things run smoothly. 

Teamwork – There is a whole staff of counselors that you will be working with to keep camp (and the kids) running all summer.  If that doesn’t facilitate strong teamwork skills, nothing will.

BONUS: The camp you are working at may just have team building activities that you can participate in.

Problem-solving – Anyone that has any experience with kids knows that things never run as planned.  That being said, counselors must be able to think on their feet and adapt to changing situations. 

POP QUIZ: What do you do when it starts storming and you are scheduled to be at the beach flying off the blob into the lake? 

ANSWER: You solve the problem and come up with an alternative activity that can be played indoors, like reverse charades or potholder assault.

Responsibility – Not only are counselors in charge of the well-being of others during their time at camp, they also have to be responsible for their own things.  After all, counselors have to live at camp.

Leadership – Camp counselors are the true leaders of every camp.  They are usually in charge of a small horde of campers for a week.  They must make decisions, guide, and teach, because they have some very important people looking up to them.

But the biggest takeaway from being a camp counselor is the impact made on young lives.  Few other jobs offer the opportunity to shape a child’s attitude and faith.  So, if you are looking for a real job this summer, camp may be the perfect spot for you!

Size matters.  You may not have your true numbers just yet, but you should have some kind of idea as to how many people you expect to attend.  Any venue that either won’t or may not have enough space for you should be scratched.  You can always make a big space smaller, but not the other way around.  This includes number of lodge rooms (because only so many people can sleep in a room), meeting space capacity (it won’t do your group much good if they have to be split up because one meeting room can’t hold everyone), and recreation space.  Especially if you are hosting a youth event, there has to be room to run.  Every venue will have their capacity and dimensions, so be sure to ask early.

Cleanliness.  This is something you will learn by touring the venue.  Ask to see a lodge room, meeting space and dining room, as well as what the policy is on housekeeping service.  You wouldn’t stay in a dirty hotel room, and a retreat facility is the same way.  How can your guests relax and enjoy themselves if they are distracted by the living conditions?

Bed type.  Speaking of living conditions, bed type is important to many guests.  A senior ladies retreat is not going to enjoy a dorm facility with only bunk beds.  Normally dorm rooms do not include linens, so guests would also be responsible for bringing their own bedding. 

No Meals.  Some groups like to prepare their own meals.  But for those who don’t want the hassle, staff, and cost of trying to make all your own meals for the group, make sure your facility provides food.  Venues that build meals in your retreat package make the process even easier.  Some facilities even offer a meal in your tour.

No A/V/L.  Worship services and meetings aren’t as effective when no one can see or hear who is speaking.  Ask your venue what type of equipment they offer and make sure to get the price!  This is a cost that often sneaks up on people because during the event they are more apt to take what they need without checking a price.  You can always opt to bring your own, but that too runs the risk of forgetting something, damage during travel, or not having a back up when a cable or mic just won’t work. 

Difficult staff.  The staff of a venue is a huge factor in the pleasantness of an event.  From the word go, if you are having issues with rude staff members, that should quickly cross that venue off your list.

Not a Christian Venue.  For the best church retreat, you need a Christian venue.  Ones that cater specifically to churches are going to have everything your event needs, plus the values and atmosphere to make your event the most effective it can possibly be.

Every venue has something nice to offer.  But to help quickly narrow down the list, look at some dealbreakers.  If you find one of these problems early in the planning process, then there is no need to inquire further.  They are not going to change or get better before your event.  There are plenty of venues out there that would be happy to host your event, so don’t feel tied down to one that doesn’t meet your needs.

Many people measure a successful event by the number of participants.  While you want to reach as many people as possible, that number doesn’t matter if your event is a flop.  And even if you don’t get a bunch of participants, those that do come deserve a spectacular time. 

Instead of looking at the numbers, focus on the connection made among the group and with God.  When that drives your motivation and planning, there is unlimited potential in the event.  Remember what can result from it.  We often talk about life-changing events, but here are examples of what that could mean:

• A call to ministry.  I have met many pastors who found their call into ministry by going to church camp.  They found a passion in ministry that they couldn’t see simply from attending church.
• Baptism.  Most CRN properties have seen baptisms happen at events.  You want to talk about something that changes your life.
• Renewed relationships.  Whether it is spouses, family or friendships, time away is a great bonding mechanism.  And that’s not even counting team building exercises.  These shared experiences are the building blocks for long-term, Christ-centered relationships.
• Self-improvement.  Like me in those worship service, some people come back from a retreat feeling like a new person.  They are renewed in their faith, relaxed from their busy life, and restored in their mental health. 

Look at the true successes: baptisms, relationships, those who got saved.  These are the things that are actually important.  And when everyone else hears about the power of your event, they will be the first ones signing up next time. 

Many parents fill those little plastic spheres with candy as a sweet surprise for those who find them.  But Easter doesn’t have to be a second Halloween when it comes to sugar overload.  Here are some other options to fill those eggs that kids will actually enjoy:

• Stickers – These are cheap, easy, fun for all ages and come in a million designs.
• Small toys – Small piece toys like Legos, figurines, bouncy balls and slime. 
• Balloons – Regular, water, it doesn’t matter.  Kids can enjoy finding them in the eggs and then filling and playing with them after the hunt is over.
• Seeds – Spring is a season for growth.  After kids find all the eggs, they can plant the seeds and watch their flowers grow and bloom.
• Puzzle Pieces – Buy one puzzle with as many pieces as you have eggs (at least close to it).  Put one piece in each egg.  Then as the kids find the eggs, they put the puzzle together.  If there are pieces missing, then the kids know they didn’t get all the eggs.
• Clues – Similarly to the puzzle pieces, clues provide a bit more mystery and excitement to the hunt.  Each egg is filled with a clue that will help them find the next egg.  The final clue leads to a prize.  If you have many kids hunting, the clues can simply lead to the final prize.  Just make them vague enough that they will have to find a few different eggs in order to figure it out.

These fun egg fillers will keep your Easter egg hunt sweet, without the unnecessary sugar.